documentation

name

documentation

description

Use when writing or reviewing technical documentation — READMEs, API reference, inline comments, architecture docs, runbooks, migration guides, changelogs, tutorials. Also use when user asks to "document this", "write docs", "write a README", "explain this code", "write a runbook", "improve these docs". Language- and framework-agnostic guidelines. Do NOT use for ADRs (separate pattern) or for code comments on trivial code.

Documentation

Language- and framework-agnostic guidelines for writing and reviewing technical documentation. Covers the reader-facing artefact only; language-specific doc tooling is out of scope.

Overview

Good docs answer the reader's question without making them read the code. Bad docs restate the code in English and rot on the next refactor. The skill leans on the Diátaxis framework (https://diataxis.fr/): every doc sits in exactly one of four quadrants. Mixing quadrants in one file is the single most common anti-pattern.

When to use

• Writing / reviewing a README, API reference, architecture doc, runbook, migration guide, changelog, tutorial.
• Deciding whether an inline comment earns its place.
• Reviewing a docs-only or docs-heavy PR.

When NOT to use

• Architecture Decision Records — separate pattern.
• Commit messages or PR descriptions — different conventions.
• Language-specific docstring style — use the ecosystem's canonical tooling.
• Trivial inline comments on obvious code — see the inline rule.

Pick the quadrant first — HARD GATE

Before writing a sentence, identify the quadrant. Each has a different job, reader state, and stopping condition.

Quadrant	Audience	Goal	Stopping condition	Common mistake
Tutorial	Learner, new to the thing	Acquire competence via guided exercise	Reader produced a working result	Drifting into reference lists
How-to guide	Practitioner with a task	Solve one specific problem	The stated problem is solved	Teaching theory instead of steps
Reference	Practitioner needing a fact	State API / config / behaviour exactly	Every surface described once, authoritatively	Narrative tone; examples as spec
Explanation	Curious reader wanting "why"	Build a mental model	Model is clear enough to reason from	Listing steps reader cannot run

If a single file tries to do two quadrants, split it.

Doc type cheat-sheet

Type	Quadrant	Audience	MUST have	NEVER include	Success
README	How-to + links	First-time visitor	What, who-for, quickstart, links	Full API ref, architecture essays	Newcomer unblocked in <5 min
API reference	Reference	Integrator	Public surfaces: inputs, outputs, errors, invariants	Tutorials, rationale, war stories	Caller writes correct code without source
Inline comments	Explanation	Future maintainer	WHY for non-obvious decisions, invariants, workarounds	WHAT a good name conveys; ticket refs	Code survives refactor without rot
Architecture	Explanation	New engineers	Boundaries, data flow, trust lines, invariants, trade-offs	Line-level walk-throughs, changelog	New engineer predicts where change belongs
Runbook	How-to	On-call under stress	Symptoms, diagnostics, recovery, rollback, escalation, SLO impact	Theory, design rationale	Operator at 03:00 recovers without paging author
Migration guide	How-to	User moving versions	Breaking changes, before/after code, deprecation timeline, rollback	Marketing, feature highlights	Users upgrade with zero surprises
Changelog	Reference	Users scanning impact	Date, version, grouped changes, migration links	Implementation details, refactors	User decides impact in 30s
Tutorial	Tutorial	Learner	Single linear path, prereqs, verifiable steps, result	Branches, reference dumps	Learner completes exercise and knows it

Universal principles

1. Audience first. Name the reader before writing a sentence.
2. WHY before WHAT. Code shows what; docs explain why. A doc that only restates code rots and misleads.
3. Progressive disclosure. TL;DR → summary → details. Let readers stop early.
4. Examples beat prose. One tested, runnable example beats three paragraphs.
5. Link, don't copy. Duplicated content rots unevenly. One source of truth per fact.
6. Name by what, not how. Future-proofs against refactors.
7. Date-sensitive content carries dates. "As of 2026-04" beats "recently".
8. Assumptions explicit. List preconditions the reader must hold true.
9. Failure modes documented. Happy-path-only docs are dangerous.
10. Docs live with the code. Same repo, same review, same CI.

Inline comment rule

Default: no comment. A comment is a liability — it drifts from the code and readers trust it anyway.

Write a comment only when the WHY is non-obvious:

• Hidden constraint ("value must be power of two — DMA requirement")
• Subtle invariant ("caller holds the lock; acquiring here deadlocks")
• Workaround for a specific bug ("lib v3.2 returns null on empty input; upstream #4821")
• Behaviour that would genuinely surprise a reader

Do NOT:

• Describe WHAT a well-named identifier already says.
• Reference the current task / ticket / fix (// for issue #123) — belongs in PR description and git blame.
• Leave commented-out code "just in case" — version control is the just-in-case.
• Paste docstring templates filled with TODO.

Review rubric — HARD GATE before shipping

Every line must be YES. Any NO blocks ship.

Check	Pass condition
Quadrant named	Exactly one of tutorial / how-to / reference / explanation
Audience named	Reader identifiable in first paragraph
TL;DR present	Anything over ~200 words opens with a summary
Assumptions explicit	Preconditions / prerequisites listed
Failure modes covered	What breaks, how it manifests, how to recover
Examples runnable	Every code block executed at least once
No duplicated facts	Cross-references, not copy-paste
Dates on time-bound claims	Version or as of YYYY-MM
No TODO / tbd / "coming soon"	Ship without the stub or don't ship
Links resolve	No 404s, no broken anchors

Red flags — when you are about to write bad docs

• "I'll document this later." You won't. Write the stub now or don't build the thing.
• "The code is self-documenting." Sometimes true; often ego.
• "Just copy what the other module does." Cargo-culting without reading the audience.
• "I'll fix the outdated parts in a follow-up." Fix now — stale docs mislead worse than missing docs.
• "Comments everywhere, just in case." Noise dilutes real signal.
• "Let me add a quick FAQ." FAQs grow into unreadable rubble. Prefer structured how-to or reference.

Anti-patterns

Anti-pattern	Why it fails	Fix
WHAT-only comments or docs	Rot silently at next refactor	Delete, or rewrite to carry WHY
Quadrant mixing	Readers with different goals fight the same file	Split — one quadrant per file
Reference dump inside README	Drowns newcomers; duplicates API docs	README keeps pointers; reference lives separately
Undated "recently" claims	Unverifiable; misleads after 6 months	Add as of YYYY-MM or a version
Untested example code	Looks authoritative; breaks for every reader	Execute every snippet
Docs-as-apology	Wall of prose excusing a confusing API	Fix the API; shorten the doc
Docstring templates full of TODO	False confidence that a thing is documented	Remove the template until real content exists
Copy-pasting API reference into README	Two sources of truth; they diverge	Link from README to canonical reference

Rationalization table

Excuse	Reality
"It's obvious, no one will misread it."	You wrote it; readers did not.
"Docs slow me down."	Undocumented systems slow everyone else down, forever.
"We'll write docs when the API stabilises."	It never stabilises. Document the current shape; update when it moves.
"I'll just add a comment to explain."	If a comment is required to understand it, the code probably needs to change.
"The tests are the documentation."	Tests describe behaviour, not intent or rationale.
"Nobody reads docs anyway."	They do — usually at 3 AM, during an incident.
"The team already knows this."	Until the team changes. Which is always.
"It's in the wiki / Slack / that one Notion page."	Three sources of truth means zero. Consolidate.

Linking out

• Diátaxis — https://diataxis.fr/ — the four-quadrant framework.
• Google developer documentation style guide — https://developers.google.com/style — tone, terminology, prose accessibility.
• Write the Docs — https://www.writethedocs.org/ — community practices, "docs-like-code".

Language-specific doc tooling is deliberately out of scope — pick the idiomatic tool for the ecosystem and apply this skill's principles on top.