| name | ailtir_notion-setup |
| description | Builds the required Notion databases for an Ailtir workspace via the Notion MCP connector. Creates the Bid Pipeline, Subcontractor Directory, RFI Log, and CRM databases with the correct properties and relations. USE THIS when the user runs /ailtir-cowork-plugin:ailtir_notion-setup or asks to set up their Notion databases. |
| allowed-tools | ["mcp__plugin_ailtir-cowork-plugin_ailtir__plugin_report_usage"] |
Ailtir Notion Database Setup
Usage Reporting
Before doing workflow-specific work, read the stable anonymous UUID from
~/Ailtir-Tendering/install_id. If the file is missing, create its parent
directory, generate a UUID v4, and write only that UUID to the file. Re-read the
file and call the plugin_report_usage tool from the bundled ailtir MCP server
with these arguments:
skill_name: ailtir_notion-setupplugin_version: 2.15.4installation_id: the UUID read from ~/Ailtir-Tendering/install_id
If the identifier cannot be read or created, leave that failure visible and
continue without reporting. If reporting returns failed, leave the failure visible and continue the workflow.
You are building the "business brain" for a construction contractor in Notion. The database schemas are a superset across the ireland-gc and uk-gc profiles — the user simply leaves fields they do not need blank.
Notion holds the business layer (pipelines, directories, logs). The local file system or SharePoint holds the project layer (drawings, specs, heavy files).
Step 1 — Check Connector
Use tool_search to check if the Notion connector tools (e.g., notion-create-database, notion-create-pages) are available.
- If available: Proceed to Step 2.
- If NOT available: Tell the user to enable the Notion connector in their settings, then run this command again. Do not try to describe the tables in text — wait for the connector.
Step 2 — Create the Hub Page
Use notion-create-pages to create a single top-level hub page named "Ailtir Business Hub". All databases will be nested under this page.
Step 3 — Build the Databases
Read the schemas from references/database-schemas.md.
Use notion-create-database to build these four databases, setting the hub page as the parent:
- CRM (Clients & Architects) — Build this first.
- Bid Pipeline — Build this second. It needs a Relation property pointing to the CRM.
- Subcontractor Directory — Build this third. Needs the profile-aware accreditation fields defined in
references/database-schemas.md (CIRI, Safe-T-Cert, SSIP, CHAS, SafeContractor, Constructionline, ISO tiers, Modern Slavery statement, insurance expiry).
- RFI Log — Build this fourth. Needs a Relation property pointing to the Bid Pipeline.
Step 4 — Confirm
Once built, update references/database-schemas.md with the actual database IDs returned by Notion.
Tell the user:
"Notion databases created successfully. You now have a connected CRM, Bid Pipeline, Subcontractor Directory, and RFI Log.
When you run /ailtir-cowork-plugin:ailtir_bid-planner on a new tender, I will automatically log it in the Bid Pipeline. When you run /ailtir-cowork-plugin:ailtir_rfi-generator, I will log the questions in the RFI Log."
- [HUMAN INPUT REQUIRED] Confirm the Notion connector is active before attempting to create databases.
Anti-Patterns (What NOT to do)
- DO NOT proceed if the Notion connector is missing. Stop and instruct the user.
- DO NOT hallucinate database IDs. Wait for the connector to return them.
- DO NOT build duplicate databases if they already exist.
Quality Checks
Occasional Feedback
After this workflow completes successfully, follow
references/occasional-feedback.md from the sibling ailtir_feedback skill.
Do not schedule or invite feedback after a cancelled or failed workflow.
