populate-knowledge-base

name	populate-knowledge-base
description	Scan projects and docs to populate the knowledge base with verified topic files, adding only new or missing information.
disable-model-invocation	true

Populate Knowledge Base

Scan projects and documentation to populate the knowledge base with verified topic files.

PURPOSE: Comprehensive knowledge base population that discovers ALL relevant sources, checks what's already documented, and only adds NEW or MISSING information.

WHEN TO USE:

• Initial knowledge base population for a project
• After major refactoring or feature additions
• Periodic knowledge base refresh/audit
• When onboarding a new project to the workspace

---

KNOWLEDGE BASE STRUCTURE

The knowledge base uses a concept-centric architecture:

knowledge-base/
├── INDEX.md                    # Master navigation
├── concepts/                   # WHAT things are (definitions, schema, rules)
├── flows/                      # HOW things work (processes, sequences)
├── implementations/            # WHERE code lives (project-specific patterns)
│   └── {project-name}/        # Per-project implementation patterns
├── gotchas/                    # WARNINGS (pitfalls, edge cases)
└── decisions/                  # WHY we chose (ADRs)

Key principle: Separate WHAT from HOW from WHERE from WHY.

---

STEP 0: DISCOVER ALL KNOWLEDGE SOURCES

Before scanning any code, build a complete map of documentation sources.

0.1 Read Workspace Navigation Files

MUST READ FIRST:
├── AGENTS.md                    # Agent instructions: navigation, architecture, coding standards
├── CONFIG.md                    # Available commands
└── context-engineering/_STATUS.md  # Current workspace status

0.2 Inventory All Projects

List all projects in:

• active-projects/ - Current development projects
• experiments/ - Prototypes and POCs
• archive/ - Completed/paused projects

For EACH project, note:

• Project path
• Tech stack (from AGENTS.md or package manager files)
• Whether it has its own AGENTS.md

0.3 Map ALL Documentation Sources

Build a complete inventory of knowledge sources:

DOCUMENTATION MAP:
├── Project-Specific Docs:
│   └── active-projects/{project}/
│       ├── AGENTS.md              # Agent instructions: navigation, architecture, coding standards
│       └── README.md              # Project overview
│
├── Shared Documentation:
│   └── shared/docs/              # Workspace-level docs
│
├── Completed PRPs:
│   └── context-engineering/PRPs/
│       ├── {feature}.md           # Simple PRPs
│       └── {FEATURE}/             # Phased PRPs
│           ├── OVERVIEW.md
│           ├── phase-*/HANDOFF.md
│           └── _STATUS.md
│
├── Archived Feature Inputs:
│   └── context-engineering/archive/feature-inputs/
│
└── Existing Knowledge Base:
    └── knowledge-base/

0.4 Output Discovery Report

========================================
KNOWLEDGE SOURCES DISCOVERED
========================================

Projects found: {count}
{For each: - {path} ({tech stack})}

Documentation sources:
- Project AGENTS.md files: {count}
- Shared docs folders: {count}
- Completed PRPs: {count}
- Archived feature inputs: {count}

Existing KB state:
- Concepts: {count}
- Flows: {count}
- Implementations: {count}
- Gotchas: {count}
- Decisions: {count}

========================================

---

STEP 1: CHECK EXISTING KNOWLEDGE BASE

1.1 Read Current INDEX.md

Read knowledge-base/INDEX.md to understand current state.

1.2 Build "Already Documented" List

For each section, list existing topics:

Concepts: Read knowledge-base/concepts/*.md Flows: Read knowledge-base/flows/*.md Implementations: Read knowledge-base/implementations/{project}/*.md Gotchas: Read knowledge-base/gotchas/*.md Decisions: Read knowledge-base/decisions/*.md

For each topic file, note: topic name, category, projects it covers, source PRPs, last updated date.

1.3 Output Current State

========================================
EXISTING KNOWLEDGE BASE STATE
========================================

Concepts: {count}
{For each: - {name}: {first sentence}}

Flows: {count}
{For each: - {name}: {first sentence}}

Implementations:
{For each project: - {project-name}: {count} topics}

Gotchas: {count}
{For each: - {name} [{severity}]}

Decisions: {count}
{For each: - ADR-{number}: {title}}

========================================

---

STEP 2: IDENTIFY GAPS

Compare discovered sources against existing KB.

2.1 Categorize Each Discovery

Knowledge Type	Goes To	Example
What something IS (definition, schema, rules)	concepts/	"What is a user?"
HOW a process works (steps, sequence)	flows/	"How does authentication work?"
Project-specific patterns	implementations/{project}/	"How to write API routes"
Warnings and pitfalls	gotchas/	"Caching issue with X"
Why a decision was made	decisions/	"Why we chose X over Y"

2.2 Check for Gaps

For each categorized item:

1. Does a topic already exist that covers this?
2. If yes, is the existing topic up-to-date?
3. If no, mark as "needs new topic"

2.3 Output Gap Analysis

========================================
GAP ANALYSIS
========================================

NEW CONCEPTS NEEDED: {count}
NEW FLOWS NEEDED: {count}
NEW IMPLEMENTATIONS NEEDED: {count}
NEW GOTCHAS NEEDED: {count}
NEW DECISIONS NEEDED: {count}
UPDATES NEEDED: {count}

========================================

---

STEP 3: PLAN DOCUMENTATION WORK

3.1 Group by Section

Organize gaps by target section.

3.2 Prioritize

Order by:

1. Core concepts with no documentation (HIGH)
2. Important flows (HIGH)
3. High-severity gotchas (HIGH)
4. Implementation patterns (MEDIUM)
5. Minor updates (LOW)

3.3 Confirm Before Proceeding

Output the plan and proceed unless it seems wrong.

---

STEP 4: GATHER AND VERIFY INFORMATION

For EACH topic to create/update:

4.1 Collect ALL Sources

Gather from multiple sources:

• PRP files (OVERVIEW.md, HANDOFF.md, FIXES.md)
• Project AGENTS.md
• Shared docs
• Actual code (migrations, types, implementations)

4.2 VERIFY Against Code

CRITICAL: Every claim must be verified against actual code.

For each piece of information:

1. Find the source file in the codebase
2. Read the relevant code
3. For data model claims: check migration/schema files AND type definitions
4. For file paths: verify the file exists
5. For API routes: verify the route file exists

4.3 Resolve Conflicts

If documentation says X but code says Y:

• Code wins - Use what the code actually does
• Note the discrepancy in gotchas if significant

4.4 Cross-Reference Related Topics

For each topic:

• Identify related topics across ALL sections
• Add cross-references in ## Related section

---

STEP 5: WRITE TOPIC FILES

5.1 Use Correct Template

Section	Template
concepts/	_TEMPLATES/concept-template.md
flows/	_TEMPLATES/flow-template.md
implementations/	_TEMPLATES/implementation-template.md
gotchas/	_TEMPLATES/gotcha-template.md
decisions/	_TEMPLATES/decision-template.md

5.2 Writing Guidelines

Concepts (WHAT): Focus on definitions, schema, rules, constraints. Flows (HOW): Focus on process sequence. Include ASCII flow diagrams. Implementations (WHERE): Focus on project-specific patterns. Include actual file paths. Gotchas (WARNINGS): Be specific. Document root cause. Rate severity. Decisions (WHY): Follow ADR format. Document alternatives. Explain consequences.

5.3 File Naming

• Use kebab-case: feature-name.md
• Name by CONCEPT, not by PRP name
• Good: authentication.md, order-lifecycle.md
• Bad: GROUP-REGISTRATION-FEATURE.md, phase-3-work.md

---

STEP 6: REGENERATE INDEXES

6.1 Regenerate _SUMMARY.md Files

For each section: count topic files, find most recent date, rebuild topic table.

6.2 Regenerate INDEX.md

Count all topics across all sections. Rebuild the main index.

6.3 Verify Counts

Confirm:

• Total topics count matches actual files
• Each section count matches actual files
• No orphaned or phantom topics

---

STEP 7: FINAL REPORT

========================================
KNOWLEDGE BASE POPULATION COMPLETE
========================================

Sources scanned:
- Projects: {count}
- PRPs: {count}
- Shared docs: {count}
- Code files verified: {count}

Topics created:
- Concepts: {count}
- Flows: {count}
- Implementations: {count}
- Gotchas: {count}
- Decisions: {count}

Topics updated: {count}
Topics unchanged: {count}

Final KB state:
- Total topics: {count}

Indexes regenerated: Yes

========================================
VERIFICATION SUMMARY
========================================

All claims verified against:
- Schema/migration files: {count} checked
- Type definitions: {count} checked
- Source files: {count} checked
- API routes: {count} checked

Discrepancies found: {count}

========================================

---

CRITICAL RULES

1. NEVER write unverified information - Every claim must be checked against actual code
2. NEVER duplicate content across sections - Concepts define WHAT, flows describe HOW, implementations show WHERE
3. NEVER remove existing KB content - Only append or update
4. ALWAYS verify file paths exist - Don't list files that don't exist
5. ALWAYS cite sources - Include PRP names, file paths
6. ALWAYS add cross-references - Link related topics across sections
7. ALWAYS run index rebuild - Keep INDEX.md and _SUMMARY.md in sync

---

SAFETY RULES

• NEVER delete existing topic files
• NEVER delete content from existing topics
• NEVER modify source documents (PRPs, AGENTS.md, etc.)
• NEVER write information you cannot verify in code
• ALWAYS backup mental model of what exists before making changes