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Assign emails to teammates with context and track delegation status.
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Based on SOC occupation classification
| name | spark-recipe-delegate-and-track |
| description | Assign emails to teammates with context and track delegation status. |
| metadata | {"version":"1.0.0","requires":{"skills":["spark"],"accessLevel":"triage"}} |
Assign emails to teammates with context, set due dates, and track delegation status to completion.
Prerequisite: Read the spark base skill for tool reference and filter syntax.
Access level required: triage.
team { "name": "Team Name" }
See who's available and their current assignment load.
emails { "folder": "Inbox", "filter": "category:personal is:unread" }
Or for shared inbox items:
emails { "folder": "shared@company.com:Inbox", "filter": "assigned_to:unassigned" }
thread { "message_id": "<id>" }
Understand the context so you can write a meaningful assignment comment.
action { "action_name": "assign", "message_ids": ["<id>"], "assignee": "bob@co.com", "comment": "Customer needs API key rotation, your area of expertise" }
For time-sensitive items, add a due date:
action { "action_name": "assign", "message_ids": ["<id>"], "assignee": "bob@co.com", "date": "2026-04-10", "comment": "Needs response by Friday" }
emails { "filter": "assigned_by:me" }
Review the list of items you've delegated. Check progress periodically.
When a delegation is done:
action { "action_name": "delegationComplete", "message_ids": ["<id>"] }
If more work is needed:
action { "action_name": "delegationReopen", "message_ids": ["<id>"] }
comment when assigning - it saves the assignee from having to re-read the entire thread.team for the assignment summary before delegating to avoid overloading one person.date for items with real deadlines - it creates visibility for the assignee.emails with the assigned_by:me filter daily to monitor your delegation pipeline.Use the Spark MCP extension to access and act on the user's Spark email data - list emails, search by topic, read threads, check calendar events, find availability, look up contacts, view team info, draft messages (from scratch or saved templates), send drafts, share drafts with teammates, post team comments, triage threads, create/update/delete calendar events and manage attendees, and manage contacts. Use when the user asks about their emails, calendar, contacts, meetings, scheduling, or wants to send, reply, archive, snooze, assign, comment, categorize, or schedule.
Executive assistant persona for Spark. Morning briefings, draft replies, schedule management, and contact lookup.
Founder / CEO persona for Spark. High-volume triage, aggressive delegation, cross-team oversight, and selective engagement.
Freelancer / solo operator persona for Spark. Multi-client management, invoice follow-ups, availability, and quick responses.
Meeting manager persona for Spark. Meeting preparation, transcript review, follow-up drafts, and scheduling.
Project manager persona for Spark. Project thread tracking, stakeholder updates, action item extraction, and cross-team coordination.