| name | onboarding-system |
| description | A full pipeline where an agent team collaborates to generate onboarding checklists, training, mentor assignments, and 30-60-90 day plans for new hires all at once. Use this skill for 'onboarding', 'new hire', 'new employee training', 'onboarding checklist', 'mentor assignment', '30-60-90', 'onboarding program', 'new employee orientation', 'onboarding process', 'first day', 'new employee adaptation', and similar new hire onboarding topics. Applicable to full-time, contract, intern, and remote new hires. Note: actual HR system (SAP, Workday) integration, payroll/tax processing, legal review of employment contracts, and security system access provisioning are out of scope. |
Onboarding System — New Hire Onboarding Full Pipeline
Generates new hire onboarding checklists, training, mentor assignments, and 30-60-90 day plans through agent team collaboration in a single pass.
Execution Mode
Agent Team — 5 members communicate directly via SendMessage and cross-validate each other's work.
Agent Roster
| Agent | File | Role | Type |
|---|
| onboarding-architect | .claude/agents/onboarding-architect.md | Checklists, schedules, stakeholders | general-purpose |
| training-builder | .claude/agents/training-builder.md | Curriculum, learning materials, quizzes | general-purpose |
| mentor-matcher | .claude/agents/mentor-matcher.md | Mentor/buddy assignment, guides | general-purpose |
| milestone-tracker | .claude/agents/milestone-tracker.md | 30-60-90 goals, feedback | general-purpose |
| experience-reviewer | .claude/agents/experience-reviewer.md | Consistency, overload, report | general-purpose |
Workflow
Phase 1: Preparation (performed directly by the orchestrator)
- Extract from user input:
- New hire info: Role, level, employment type
- Organization info: Team size, work arrangement (office/remote/hybrid)
- Start date: First day
- Special requirements (optional): Remote start, international hire, experienced/entry-level
- Existing materials (optional): Existing onboarding docs, training materials
- Create the
_workspace/ directory in the project root
- Organize the input and save to
_workspace/00_input.md
- If existing materials are provided, copy to
_workspace/ and adjust the relevant Phase
- Determine the execution mode based on the request scope
Phase 2: Team Assembly and Execution
| Order | Task | Owner | Dependencies | Deliverable |
|---|
| 1 | Onboarding checklist | architect | None | _workspace/01_onboarding_checklist.md |
| 2a | Training program | builder | Task 1 | _workspace/02_training_program.md |
| 2b | Mentor guide | matcher | Task 1 | _workspace/03_mentor_guide.md |
| 3 | 30-60-90 plan | tracker | Tasks 1, 2a, 2b | _workspace/04_30_60_90_plan.md |
| 4 | Experience review | reviewer | Tasks 1, 2a, 2b, 3 | _workspace/05_review_report.md |
Tasks 2a (training) and 2b (mentor) run in parallel. Both depend only on Task 1 (checklist).
Inter-team communication flow:
- architect completes → sends learning goals/system list to builder, role definitions to matcher
- builder + matcher share mutually → agree on mentor training responsibility areas
- builder + matcher complete → send training completion criteria and mentoring milestones to tracker
- tracker completes → sends 30-60-90 goals and feedback framework to reviewer
- reviewer cross-validates all deliverables; requests corrections for inconsistencies/overload (up to 2 rounds)
Phase 3: Integration and Final Deliverables
- Verify all files in
_workspace/
- Incorporate reviewer's consistency validation and overload analysis results
- Report the final summary to the user
Execution Modes by Scope
| User Request Pattern | Execution Mode | Agents Involved |
|---|
| "Create a complete onboarding program" | Full Pipeline | All 5 |
| "Just the onboarding checklist" | Checklist Mode | architect solo |
| "Just create a 30-60-90 plan" | Milestone Mode | architect + tracker |
| "Just design a mentor program" | Mentor Mode | matcher solo |
| "Just create a training curriculum" | Training Mode | architect + builder |
Data Transfer Protocol
| Strategy | Method | Usage |
|---|
| File-based | _workspace/ directory | Primary deliverable storage and sharing |
| Message-based | SendMessage | Real-time key information transfer, correction requests |
| Task-based | TaskCreate/TaskUpdate | Progress tracking, dependency management |
File naming convention: {order}_{agent}_{deliverable}.{ext}
Error Handling
| Error Type | Strategy |
|---|
| Insufficient role information | architect provides standard templates by job category |
| Unknown organization size | 3 versions: small (~20), medium (~100), large (100+) |
| Remote new hire | Include remote alternative activities for all items |
| Agent failure | 1 retry → proceed without that deliverable if still failing |
| Overload detected | reviewer requests activity redistribution → readjust (up to 2 rounds) |
Test Scenarios
Normal Flow
Prompt: "Create an onboarding program for a senior frontend developer. 20-person team, remote work, starting the 1st of next month."
Expected Results:
- Checklist: Pre-boarding D-7 through Day 1 through 90 days, remote setup included
- Training: Tech stack training + codebase onboarding + security training
- Mentor: Senior technical mentor + culture buddy, remote pairing guide
- 30-60-90: Codebase understanding → PR contributions → feature lead
- Review: Activity volume analysis by period, no overload confirmed
Partial Request Flow
Prompt: "Just quickly create an intern onboarding checklist"
Expected Results:
- Checklist mode (architect solo)
- Intern-specific checklist (shorter duration, project-focused)
- Single concise deliverable
Error Flow
Prompt: "Create an onboarding program, I don't know the role, just make it generic"
Expected Results:
- architect designs a common program for 5 job categories (engineering/product/sales/marketing/operations)
- Role-specific customization points marked as "[Role-specific additions needed]"
- Curriculum focused on common training (company overview, culture, tools)
Agent Extension Skills
| Extension Skill | Path | Target Agent | Role |
|---|
| learning-path-design | .claude/skills/learning-path-design/skill.md | training-builder, onboarding-architect | 30-60-90 day learning paths, ADDIE, Kirkpatrick assessment |
| buddy-program-guide | .claude/skills/buddy-program-guide/skill.md | mentor-matcher | Buddy matching criteria, activity guides, GROW mentoring |
