designing-content-governance-flows

name	designing-content-governance-flows
description	Create workflows and rules for how content moves from creation through approval to publication. Use when establishing content operations, scaling content teams, or reducing bottlenecks in content delivery.

Designing Content Governance Flows

Quick start

Collect or infer:

• Content types to govern (UI copy, docs, marketing, legal)
• Stakeholders and their roles (creators, reviewers, approvers, publishers)
• Current pain points (bottlenecks, inconsistency, compliance risks)
• Constraints (legal requirements, release cycles, team capacity)

Then produce output using TEMPLATES.md. Validate with RUBRIC.md.

Workflow

1. Inventory all content types that require governance.
2. Map current state: who creates, reviews, approves, publishes each type.
3. Identify failure modes: what breaks, what delays, what gets skipped.
4. Define roles with explicit permissions and responsibilities.
5. Design review flows with clear entry/exit criteria.
6. Build escalation paths for exceptions.
7. Run the rubric check. Revise until it passes.

Degrees of freedom

• Low freedom: Governance structure and role definitions must be explicit. Ambiguity causes bottlenecks.
• Allowed variation: Specific flow steps may vary by content type, as long as accountability is clear.

References

• Templates: TEMPLATES.md
• Rubric: RUBRIC.md
• Examples: EXAMPLES.md