writing-design-docs

name

writing-design-docs

description

Use when rough engineering or product context needs to become a concise design doc, RFC, technical proposal, architecture decision, or design review artifact. Triggers on feature requests, bug reports, defined issues, vague ideas, architecture questions, approach comparisons, scoping, goals/non-goals, current-code research, comparable-product research, or written recommendations for a design decision. Not for implementation-only tasks.

Writing Design Docs

Turn rough engineering context into a concise, decision-ready design doc. Do not write implementation code, task plans, PRs, or execution steps.

Core Rule

CLARIFY THE PROBLEM BEFORE WRITING THE DESIGN
RESEARCH CURRENT CODE AND MAINSTREAM DESIGNS BEFORE PROPOSING

Workflow

Phase	Do not move on until
Understand	The product/system problem, actors, workflow, and known facts are clear.
Clarify	Remaining unknowns either have answers or explicit conservative defaults.
Research	Relevant current code/docs and comparable designs have been inspected.
Compare	Viable approaches and tradeoffs are fairly represented, unless one local fix is clearly enough.
Write	The doc shape matches the scope and avoids execution planning.
Review	Claims trace back to evidence, goals, constraints, or stated assumptions.

Phase 1: Understand The Problem

• Restate the user's problem in concrete product and engineering terms.
• Read the provided artifacts and cheap repo facts: issue text, specs, screenshots, product notes, obvious entry-point files.
• Identify the product area, actors, affected workflow, and current behavior.
• Separate facts from assumptions.
• If the user only wants an implementation, code review, or quick answer, do not force a design doc; this skill stops at design.

Phase 2: Ask Clarifying Questions

For rough or ambiguous requests, use a direct question loop before researching deeply:

• Ask one question at a time.
• Prefer multiple-choice questions when the tradeoff is clear.
• Focus on purpose, constraints, success criteria, users, rollout, and non-goals.
• Do not ask questions whose answer can be found cheaply in the repo or provided artifacts.
• Use a conservative default when the question is minor and the default is easy to state.
• Stop asking when the remaining unknowns can be captured as open questions with defaults.

Phase 3: Research

With scope settled, research only what materially affects the design:

• Inspect the current code and existing local patterns the design must fit.
• Research how mainstream products, frameworks, or comparable systems solve the same class of problem, when the design space is not already obvious.
• Capture the evidence that matters: file paths, API names, data model facts, existing UX behavior, prior docs, external references.
• Scale research to risk: small local changes may need only repo evidence; API, data model, security, UX, or cross-team designs need broader current-state and comparable-design evidence.
• Prefer concrete source notes over generic claims. "Similar products separate draft and published state" is weak; naming the products, flows, docs, or code paths that support the claim is strong.
• If the request spans multiple independent systems, recommend splitting into separate design docs before continuing.

Do not proceed to design until you can answer:

• What user or system problem is being solved?
• Why does the current behavior fall short?
• Which current code, docs, or product flows constrain the design?
• What mainstream or comparable designs are relevant?
• Which assumptions remain, and what conservative defaults should be used?

Then summarize before designing:

• Problem statement
• Research summary
• Goals
• Non-goals
• Important constraints
• Open questions with defaults

If this summary is likely controversial or high-impact, ask the user to confirm it before writing the design doc.

Phase 4: Compare Approaches

Include 2-3 viable approaches unless the design is clearly small and local.

For each approach, capture:

• One-sentence summary
• Pros
• Cons
• Fit with goals and non-goals
• Risks or unknowns

Lead with a recommendation only after comparing the options. Do not include strawman options just to reach three; when one option is clearly worse, say why briefly and keep the comparison honest.

Phase 5: Write The Design Doc

Save to docs/design-docs/YYYY-MM-DD-<slug>.md unless the user requests another path.

Use this structure by default:

# <Short Descriptive Title>

Status: Draft
Authors: <name or team>
Reviewers: <names, teams, or TBD>
Last Updated: <date>

## TL;DR

## Background

## Problem Statement

## Goals & Non-Goals

## Current State

## Design

## Impact

## Open Questions

Section requirements:

Section	Requirement
Title	Plain noun phrase, under 80 characters.
Metadata	Keep status, authors, reviewers, and date short. Use TBD only for reviewers when genuinely unknown.
TL;DR	3-5 sentences: problem, recommendation, main tradeoff, expected outcome.
Background	Objective context, user workflow, related issues, research summary, prior work, and why this matters. Keep it succinct.
Problem Statement	One precise paragraph. Describe the broken behavior or gap, not the fix.
Goals & Non-Goals	Short bullets. Non-goals are plausible goals explicitly excluded, not negated goals.
Current State	Current behavior and relevant code/data/API facts. Include file paths, source docs, and local patterns when useful.
Design	Start with the proposal, then add only the details needed to understand decisions and tradeoffs.
Impact	Explain affected API, frontend, data model, users, compatibility, rollout, or operational behavior. Omit irrelevant surfaces.
Open Questions	Carry unresolved questions with recommended defaults.

For small or incremental changes, write a mini design doc with only:

# <Short Descriptive Title>

## TL;DR

## Background

## Problem Statement

## Goals & Non-Goals

## Design

## Impact And Open Questions

Use the full default structure when the design crosses teams, changes APIs/data models, introduces meaningful migration risk, or needs current-state evidence to be reviewed.

Add these optional sections only when the doc needs them:

Optional section	Use when
Critical User Journeys	Product/UX flow matters, especially when multiple roles or entry points are involved.
Industry / Product Research	External patterns materially affect the design.
Approaches	There are 2-3 viable solutions that deserve fair comparison.
Comparison	A table makes tradeoffs clearer than prose.
Recommendation	The doc compares approaches and needs a clear final choice.
Risks & Cross-Cutting Concerns	Security, privacy, observability, reliability, migration, or support risks are material.
Release Plan / Rollout	Phasing, compatibility, or migration order matters.
Future Work	Useful follow-ups are explicitly out of scope.
References	The doc relies on external sources, prior PRs, or linked artifacts.

In Design, use short subsections only when they clarify the design:

### Current Behavior

### Proposed Change

### Key Decisions

### API / Interface

### Data Model

### UX / User Flow

### System Flow

### Ownership And Boundaries

Skip subsections that would be empty or ceremonial. Do not paste complete schemas, API definitions, or code unless the detail is necessary to explain a tradeoff.

Use this option format in Approaches:

### Option A: <name>

<One-sentence summary.>

- Pros: <1-3 concise bullets>
- Cons: <1-3 concise bullets>
- Fit: <how it meets or misses the goals>

When the answer is a direct local fix and alternatives would be artificial, skip Approaches and put the reasoning under Design > Key Decisions.

Phase 6: Self-Review

Before finishing, revise the doc against this checklist:

• The TL;DR is understandable without reading the full doc.
• The problem statement has no solution language like "add X" or "implement Y".
• The design is grounded in current code, existing docs, product behavior, or explicit user-provided context.
• Mainstream or comparable designs were researched when the problem space required it.
• The research summary names what was inspected, not just the conclusion drawn from it.
• Every proposed decision traces to a goal, constraint, or current-state fact.
• Options are compared, not dismissed, when multiple viable approaches exist.
• The recommendation and tradeoffs are explicit when the doc includes approaches.
• Goals and non-goals do not contradict each other.
• Open questions have defaults where possible.
• The doc uses the mini, default, or optional-section structure intentionally.
• Paragraphs are concise and easy to scan.
• No runnable code, implementation task list, commit plan, PR instructions, or execution handoff is included.

Example: A Good Mini Design Doc

This shows the target altitude: grounded in real code, recommendation visible, tradeoffs explicit, no implementation steps.

# Debounce Autosave In The Note Editor

## TL;DR

The note editor saves on every keystroke, producing heavy write traffic and
occasional lost updates when requests race. We recommend debouncing autosave to
800ms after the last edit, with a forced flush on blur and navigation, and an
edit sequence number to discard out-of-order responses. This cuts write volume
sharply and removes the race without changing the "saves automatically" UX.

## Background

`NoteEditor` calls `saveNote()` from its `onChange` handler
(`web/src/editor/NoteEditor.tsx:142`), so a 200-character paragraph issues ~200
PUTs. Support has logged three reports of notes reverting mid-edit; server logs
show overlapping PUTs completing out of order.

## Problem Statement

Per-keystroke saving generates redundant write load and lets concurrent in-flight
requests complete out of order, occasionally persisting stale content over newer
edits.

## Goals & Non-Goals

- Goal: Reduce autosave write volume during active typing.
- Goal: Prevent stale overwrites from out-of-order responses.
- Non-goal: Offline editing or local draft persistence.
- Non-goal: Adding a manual Save button or changing the autosave UX.

## Design

Debounce `saveNote()` to fire 800ms after the last edit, and force an immediate
flush on blur, route change, and `visibilitychange`. Tag each request with a
monotonically increasing `editSeq`; the client discards any response whose
`editSeq` is older than the latest sent, closing the race with no server change.
800ms balances perceived responsiveness against write reduction and stays
configurable if support data argues otherwise.

## Impact And Open Questions

Affects only the editor's save path; the `PUT /notes/:id` contract, data model,
and migrations are unchanged. Open: should a "Saving…/Saved" indicator accompany
the delay? (default: yes, reuse the existing `SaveStatus` badge.)

Writing Standard

• Write for design review readers who know the product but have not read the code.
• Prefer plain language over abstract architecture terms.
• Keep paragraphs to 2-4 sentences.
• Use bullets for lists, tradeoffs, and decisions.
• Define project-specific terms the first time they appear.
• Use active voice and concrete nouns.
• Keep the recommendation visible in the TL;DR and Design or Recommendation section.
• Remove filler phrases like "in order to", "it is worth noting", and "as mentioned above".
• Avoid implementation-level detail unless it clarifies a design decision.
• Do not include complete code snippets; use small interface sketches only when necessary.
• Keep the doc short enough to be read by busy reviewers; split very large designs into smaller docs.

Anti-Patterns

The Self-Review checklist covers the positive rules; these are the tempting traps to watch for.

• Asking a batch of questions instead of one focused question at a time.
• Asking the user what repo inspection could answer.
• Using vague claims like "better", "cleaner", or "more scalable" without evidence.
• Forcing 2-3 approaches when one local fix is obviously right — or hiding tradeoffs by showing only one option for M/L-scope work.
• Treating open questions as blockers when a conservative default exists.
• Creating every full-template section for a small local change.
• Sliding into a task plan, code, tests, or PR notes — this skill stops at the design.