prepare-meeting-agenda

name	prepare-meeting-agenda
description	Generate meeting agendas from recent issues, PRs, and notes for sprint planning, retros, and standups
instructions	When preparing a meeting agenda, planning a sprint review, organizing a retro, or setting up a standup
tags	["meeting","agenda","planning","sprint","retro","standup"]

Prepare Meeting Agenda Skill

Generate structured meeting agendas by gathering context from recent project activity.

When to Use

Activate when preparing for:

• Sprint planning sessions
• Retrospectives
• Standups or syncs
• Project check-ins
• Any recurring team meeting

Workflow

1. Identify meeting type - Determine format and focus areas
2. Gather context - Search recent issues, PRs, and notes
3. Group by topic - Organize items logically
4. Assign owners - Note who should speak to each item
5. Estimate time - Allocate realistic durations
6. Output agenda - Format using template below

Meeting Types

Sprint Planning

• Focus: upcoming work, priorities, capacity
• Sources: backlog issues, milestone items
• Include: estimates, assignments, dependencies

Retrospective

• Focus: what worked, what didn't, improvements
• Sources: completed issues, incident notes, team feedback
• Include: wins to celebrate, problems to address

Standup/Sync

• Focus: progress, blockers, today's priorities
• Sources: in-progress issues, recent commits
• Include: quick updates, blockers needing help

Agenda Template

## [Meeting Type] - [Date]

**Attendees**: [list or "team"]
**Duration**: [X minutes]

### Topics

| Topic | Owner | Time |
|-------|-------|------|
| [Item] | [Name] | [5m] |

### Discussion Items

- **[Topic 1]**: [brief context]
- **[Topic 2]**: [brief context]

### Carryover from Last Meeting

- [ ] [Incomplete action item]

### Notes

[Space for meeting notes]

Best Practices

• Keep agendas focused (5-7 items max)
• Allocate buffer time (10-15% of meeting)
• Put important items early
• Include links to relevant issues/PRs
• Send agenda ahead of meeting when possible