daily-review

name	daily-review
description	End-of-day (or any-time) reconciliation — compare today's plan against what actually got done, interactively check off Asana tasks, surface outstanding follow-ups, summarize for review, then update OpenBrain and Asana (mark complete, create tasks, adjust due dates). Safe to re-run — refreshes the `## Evening review` section in place.

/daily-review

Reconcile the user's plan against reality, interactively resolve open items, and push updates to Asana and the vault. Typically run at end of day, but re-runnable at any time — the skill replaces the ## Evening review section in place rather than appending a new one.

This skill is interactive by design. Ask clarifying questions with AskUserQuestion whenever status is ambiguous. Never mark a task complete or change a due date without explicit confirmation.

Inputs

• $1 (optional): target date in YYYY-MM-DD. Defaults to today.

Procedure

Date check first. Before loading anything, if $1 is not supplied, resolve "today" by running Bash: date "+%Y-%m-%d %A %H:%M %Z". Do not trust the session-injected currentDate field — it can lag the real clock by a day. Use the shell result as the target date.

1. Load the day's plan

• Read + Atlas/Daily/<date>.md. If missing, tell the user and stop — there's nothing to reconcile against.
• Extract the ## Morning brief section (or whatever plan the user wrote manually). Note:
  • Scheduled calendar events
  • "Overdue in Asana" list
  • "Needs a reply" items
  • "People past cadence" list
  • Any Focus suggestion or manual TODOs the user added during the day
• Also read any notes the user added under other H2 sections today (e.g. ## Notes, ## Log) for completion signals he may have already written down.

2. Pull actual activity for the day

Gather evidence of what actually happened, independent of what was planned. Every bullet below is independent — fan out all Asana / google / slack / git / glob calls in a single tool-use block. Do not serialize.

• Asana churn (check completions first). For both asana_personal and asana_work:
  • Paid-tier workspace (Business/Enterprise): asana_search_tasks with completed_on=<date>, assignee_any=me, opt_fields=name,completed_at,due_on,recurrence,projects.name → tasks already marked complete today. These are pre-confirmed Done and skip the interactive loop.
  • Free-tier workspace (Personal plan): asana_search_tasks returns HTTP 402 Payment Required — the search endpoint is Business/Enterprise only. Use asana_get_my_tasks with completed_since=<date>T00:00:00Z, opt_fields=name,completed,completed_at,due_on,recurrence,projects.name instead. Filter the response to completed: true and completed_at within the target date in user-local time (mind the UTC↔local-tz boundary). Treat the filtered set as the pre-confirmed Done list, same as the paid side.
  • asana_get_my_tasks with completed_since=now for currently assigned, incomplete tasks (the live outstanding list). Only tasks still incomplete here are candidates for the interactive check-off in step 4.
• Calendar reality. For each google_* MCP, google_calendar_list_events for the date. Compare to the morning brief's planned timeline — flag events that were added, moved, or canceled after the brief was written.
• Mail sent. For each google_* MCP, google_gmail_search_emails with in:sent after:<date> before:<date+1>. Used only to confirm whether "needs a reply" items got handled.
• Slack sent. For each slack_* MCP, use conversations_search_messages scoped to the user's user for the day if available, otherwise skip — this is best-effort confirmation only.
• Vault activity. git log --since="<date> 00:00" --until="<date> 23:59" --name-only from the repo root to see which notes were touched today. Filter out auto-commit noise.
• Interaction notes created today. Glob + Atlas/Interactions/<date>-*.md — these represent meetings/calls that actually happened.

3. Reconcile plan vs. reality

Build an internal ledger with these buckets:

• Done — plan items with clear evidence of completion (Asana completed, interaction note written, sent mail matching the thread, git commit touching the expected file).
• Outstanding — plan items with no completion evidence.
• Unplanned but done — activity that happened today and wasn't on the plan (completed Asana tasks not in the morning brief, new interaction notes, mail sent on threads not flagged as "needs a reply"). Surface these so credit is given.
• Ambiguous — items where you genuinely can't tell. These need clarifying questions.

Also walk + Atlas/Interactions/<date>-*.md and any person notes touched today for ## Open commitments (mine) bullets added today — those are new follow-ups the user owes, and they belong in the outstanding list even if they weren't on the morning plan.

4. Interactive check-off (the main loop)

Asana tasks that were already marked complete (from step 2) go straight into the Done bucket — do not ask the user about them again. For each remaining Outstanding item, prompt the user one at a time using AskUserQuestion. Batch related items into a single question when possible (multiple small Asana tasks with similar options). Typical question shape:

• Subject: the item in 1 line (task name, or "Reply to re: ")
• Options: Done, Still open — keep as-is, Reschedule, Drop it, Other (explain)
• For Asana tasks specifically, also offer Done — with note so he can add a completion comment.

For Ambiguous items, ask a clarifying question before deciding.

For Unplanned but done items, confirm once as a group: "Credit these to today? [yes / adjust]" — the user may want to retitle or move some.

For new commitments surfaced from today's interactions (from step 3), ask whether each should become an Asana task (and if so, which workspace + due date) or just stay tracked in the person note.

5. Summarize before writing

Before mutating anything, show the user a single consolidated summary:

• To mark complete in Asana: list (workspace + task name + gid)
• To create in Asana: list (workspace + title + proposed due date + source)
• To reschedule in Asana: list (task + old due → new due)
• To update in OpenBrain:
  • Daily note ## Evening review section to create or refresh in place
  • Person notes losing "open commitment" bullets that are now done
  • Any interaction notes needing a status update
• Dropped: items being abandoned (so the user sees them one last time)

Ask for final confirmation: Apply all of the above? [yes / let me adjust / cancel]. On "let me adjust", loop back to step 4 for the specific items flagged.

6. Apply updates

Only after confirmation:

• Asana — mark complete. For each confirmed done task, asana_update_task with completed: true on the correct workspace MCP (asana_work vs asana_personal). If the user provided a completion note, also asana_create_task_story with that comment before closing.

• Asana — create new. asana_create_task on the correct workspace with title, due date, and a notes field linking back to the source (interaction note path or person name). Write the returned gid + workspace back into frontmatter of any corresponding vault note per GEMINI.md §5.

• Asana — reschedule. asana_update_task with the new due_on.

• Daily note. Update + Atlas/Daily/<date>.md: if a ## Evening review section already exists, replace its body in place (find the ## Evening review heading and overwrite everything up to the next H2 or EOF); otherwise append a new section. Shape:

  ## Evening review
  
  **Done today**
  - …
  
  **Unplanned wins**
  - …
  
  **Carried forward**
  - …
  
  **Dropped**
  - …
  
  **New follow-ups**
  - … (with `[[links]]` to any created tasks or person notes)
  

  Never touch the ## Morning brief section or any other part of the daily note — only the ## Evening review section is managed here. Mapping from the step 3 buckets: Done → Done today; Outstanding → Carried forward or Dropped (based on step 4 answers); Unplanned but done → Unplanned wins; new commitments confirmed as Asana tasks → New follow-ups.

• Person notes. For commitments that were resolved, tick the checkbox (- [ ] → - [x]) in the relevant ## Open commitments section. Do not delete — the checked history is useful. Update last_contact only if a new interaction happened today that isn't already reflected.

• Interaction notes. If a meeting produced a commitment that became an Asana task, add a line under the interaction's commitments section pointing to the new task's vault note or Asana gid.

• Dashboard. Refresh the open-loops view in Dashboard.md at the vault root so it reflects the post-review state. Only run this when the target date is today — historical reruns must not retroactively rewrite the dashboard. If Dashboard.md is missing, log a warning and skip. Replace section bodies in place (find heading → overwrite to next H2 or EOF):

  • ## Needs a reply / open loops — drop items the user just confirmed as Done; keep Outstanding/Carried-forward items; add any New follow-ups that became Asana tasks today.
  • ## Today — <Day YYYY-MM-DD> — replace the "Pivot" line with a brief end-of-day status (e.g. **Wrapped:** 7 done, 3 carried, 2 new) and trim the timeline to events that have already occurred. The next morning's /daily-brief run will rebuild this section fully.
  • Update the frontmatter updated: field to today.
  • Never touch ## This week, ## Top priorities, or ## Quick links — those are owned by /weekly-review and /daily-brief. If Dashboard.md is missing, log a warning and skip this step.

7. Final report

Report back in chat:

• One-line headline (e.g. "Closed 7 tasks, carried 3, created 2 new.")
• Path to the updated daily note
• Any Asana gids created, with workspace
• Anything deferred because the user chose "let me adjust" and didn't resolve

Notes

• Asana display ordering. Whenever this skill renders a flat list of Asana tasks (Outstanding bucket, summary, dashboard updates), group by repeat frequency and sort least-frequent → most-frequent so high-stakes items bubble to the top: One-off → Annually → Monthly → Weekly → Daily. Source of truth: the Asana recurrence.type field — never guess from the task name. When fetching tasks via asana_get_my_tasks or asana_search_tasks, recurrence MUST be in opt_fields (it's not returned by default). Mapping: never→One-off, yearly→Annually, monthly→Monthly, weekly→Weekly, daily→Daily. If recurrence is missing on a task, treat as never and flag with ?. Within each group, secondary sort by due_on ascending. Omit empty groups. This is the default — skip it only when an explicit alternative sort is in effect (e.g. when the user asks for date-only sorting).
• Never mark a task complete, create a task, or change a due date without explicit per-item confirmation (batched confirmations are fine, silent ones are not).
• Never send mail or Slack messages from this skill. If the user wants to send a reply, hand off to /draft-follow-up.
• Follow GEMINI.md §5 Asana routing rules strictly: #asana/work → asana_work, #asana/personal → asana_personal, never deprecated connectors.
• Idempotent by design. Running /daily-review twice on the same date refreshes the ## Evening review section rather than duplicating it. If you're mid-day and want a partial reconciliation, that's fine — run it now and again at end of day.
• If the user ran /daily-review for a past date (not today), still allow writes, but double-confirm any Asana due_on changes since rescheduling historical tasks is easy to do by accident.
• If + Atlas/Daily/<date>.md has no ## Morning brief (the user skipped the morning), treat everything from step 2 as "unplanned" and still run the reconciliation — it becomes a pure "what got done today" pass.
• Budget clarifying questions: don't ask more than ~8 in a single run. If there are more ambiguous items, group them or ask the user to prioritize which to resolve now.