ea-shutdown

name	ea-shutdown
description	End-of-day shutdown — draft planned vs actual, interactive close, seed tomorrow handoff.
metadata	{"hermes":{"category":"executive-assistant","version":"1.1.0"}}

EA Shutdown (end of day)

Cal Newport shutdown ritual: close the workday intentionally, record planned vs actual for today, and seed Planning/daily-review-{tomorrow}.md carryover for morning review.

Pair with: skill_view('ea-morning-review') next workday.

When to use

Mode	Trigger
Prep (async)	EA evening cron — draft shutdown section before evening email
Interactive	Owner: "shutdown", "end my day", "close out today", references today's daily-review or time block

Evening prep (cron / async)

1. Today = owner local YYYY-MM-DD.

2. Read Planning/.time-block-plan-{today}.json (if it exists) and Planning/daily-review-{today}.md (create daily-review from template if missing — same date as today).

3. Read Projects/*/journal_{today}.md and calendar mirrors for today.

4. Under ## End of day (shutdown) in daily-review:

   • Today — planned vs actual (draft) — one - [ ] per today's block, sourced from:
     • Plan JSON (preferred) — if .time-block-plan-{today}.json exists, use its blocks as the canonical list
     • Calendar events (fallback) — if plan JSON is missing (morning review not completed), use today's Google Calendar events. Note in the draft that blocks are inferred from calendar, not the time-block plan. Also pull any carryover items from the daily-review's Proposed today / Carryover sections.
     • Pre-check [x] only when journal/calendar clearly shows completion. Mark as draft in a one-line note above the list.
   • Notes for tomorrow — bullet list: open loops, first meeting, anything the owner should see at morning prep

5. Do not set shutdown_complete: true until interactive session (or owner explicitly says "skip shutdown" in jChat that day).

6. Continue ea-playbook evening duties: send evening summary with shutdown pointer (see below).

   Pitfall — journal duplication: Mail ingress workers already append journal_{today}.md for projects that received mail during the day. Before appending to any project journal, check whether the file already exists and what it contains. Only append evening-level observations (e.g. scheduling status changes, call outcome noted from calendar context) — do not duplicate what ingress already wrote. If all project activity was already journaled by ingress, skip the append step entirely. The system journal (Projects/_system/journal_{today}.md) is the right place for the evening-level meta-entry.

Interactive shutdown (jChat)

1. Load Planning/daily-review-{today}.md + today's time-block plan.
2. For each block in planned vs actual:
   • Ask: done / partial / skipped?
   • Update checkboxes; on partial/skipped, add line under Notes for tomorrow
3. Update Projects/*/todo.md (close done rows, extend Waiting on) and append journal_{today}.md with links — no pasted bodies.
4. Optional: add note line to plan JSON notes: "Shutdown complete ☑" and re-render today's Excalidraw (cosmetic — checkbox truth stays in markdown).
5. Set frontmatter shutdown_complete: true.
6. Confirm tomorrow's morning prep will read this file.

Target duration: 2–5 minutes.

Evening email (pointer)

Append to evening summary (or standalone if minimal day):

🌙 SHUTDOWN

Today's plan: [joshu://Planning/time-block-{today}.excalidraw]
Review draft: [joshu://Planning/daily-review-{today}.md]

Say "shutdown" in jChat to confirm what got done (2 min). Morning review picks up carryover tomorrow.

If no time-block plan was created today (morning review not completed, morning_review_complete: false), omit the "Today's plan" link and instead note: "Blocks inferred from calendar (no time-block plan today)."

Keep the rest of the evening summary per ea-playbook — journals, notable project movement — but shorter when shutdown draft is present.

Do not

• Mark shutdown_complete: true from cron alone without owner confirmation (except explicit owner "skip shutdown")
• Delete today's time-block files — they are the historical record
• Duplicate mail into daily-review — link only
• Re-append to Projects/*/journal_{today}.md when mail ingress already wrote them (check file content first). Use Projects/_system/journal_{today}.md for evening-level meta entries instead.

References

• ea-morning-review/references/daily-review-schema.md — shared file shape