ea-time-block

name	ea-time-block
description	Cal Newport time-block plan for today as a linked Excalidraw diagram.
metadata	{"hermes":{"category":"executive-assistant","version":"1.3.0"}}

EA Time Block (Cal Newport)

On demand: build today's intentional schedule as a linked Excalidraw diagram in ${JOSHU_FILES_ROOT}/Planning/.

Inspired by Cal Newport's time blocking: schedule column = hour grid with named blocks; right column = capture notes and optional numbered task groups (① → task list). Replan when disrupted — rerun this skill to refresh the diagram.

GTD / linking context: docs/executive-assistant.md#gtd-workspace

When to use

• User asks: "time block today", "plan my day", "draw today's calendar", "Cal Newport schedule"
• After morning review confirms carryover — regenerate with updated carryover[]
• After major calendar changes — regenerate the same-day file

Prerequisites

• skill_view('excalidraw') for JSON envelope rules (container-bound labels)
• ${JOSHU_FILES_ROOT} with connectors/calendar/ mirrors, Projects/, and optionally Planning/capture-YYYY-MM-DD.md
• /opt/joshu/scripts/gather-time-block-input.mjs and /opt/joshu/scripts/render-time-block-excalidraw.mjs on VPS (Joshu sandbox image; not scripts/… relative to Desktop — Hermes terminal.cwd is the ArozOS Desktop folder)
• Local factory dev from repo root: npm run time-block:gather and scripts/render-time-block-excalidraw.mjs

Workflow

1. skill_view('ea-time-block') — this file
2. Date & timezone — owner local date (Hermes owner-time system message or getOwnerTimeAnchor). Output file: Planning/time-block-YYYY-MM-DD.excalidraw
3. Gather inputs (deterministic script) — run once before LLM synthesis:

node /opt/joshu/scripts/gather-time-block-input.mjs \
  --date YYYY-MM-DD \
  --files-root "${JOSHU_FILES_ROOT}" \
  -o "${JOSHU_FILES_ROOT}/Planning/.time-block-plan-YYYY-MM-DD.json"

Local dev (repo root): npm run time-block:gather -- --stdout or -o …

The script pre-fills blocks[] with today's meeting blocks (live calendar API when Joshu is up, else mirror scan), workHours expanded to cover meetings, yesterdayPlan, _gather.activeProjects, _gather.recentJournals, and _gather.planningFiles paths. See references/calendar-api-quirks.md.

Do not glob mirror filenames by calendar date — mirrors are named by event UUID. Prefer google_calendar_list_events (Composio MCP) or Joshu GET /joshu/api/connectors/calendar/google/events?date=&timezone= when the gather script is unavailable.

4. Synthesize plan (LLM) — read the gather output and fill gaps:
   • Planning/daily-review-YYYY-MM-DD.md — carryover checkboxes (after morning review)
   • Yesterday's .time-block-plan-*.json if daily-review missing
   • Planning/capture-YYYY-MM-DD.md — open Tasks/Ideas bullets
   • _gather.activeProjects → deep/shallow blocks with Projects/<slug>/about.md links
   • _gather.recentJournals for context only
   • Optional gbrain for "today priority"
   • Do not deep-triage mail — ea-playbook owns filing
   • Merge into plan JSON; remove or ignore _gather before render (renderer ignores extra keys)
5. Write plan JSON — update ${JOSHU_FILES_ROOT}/Planning/.time-block-plan-YYYY-MM-DD.json:

{
  "date": "2026-06-18",
  "title": "Time block — Wed Jun 18",
  "yesterdayPlan": { "date": "2026-06-17", "path": "Planning/time-block-2026-06-17.excalidraw", "label": "Jun 17" },
  "carryover": [
    { "text": "Finish investor reply batch", "link": { "path": "Projects/foo/todo.md" }, "done": false }
  ],
  "workHours": { "start": "09:00", "end": "17:00" },
  "taskGroups": [
    {
      "ref": "1",
      "label": "①",
      "items": [
        { "text": "task #1", "link": { "path": "Projects/foo/todo.md" } },
        { "text": "task #2", "link": null }
      ]
    }
  ],
  "blocks": [
    {
      "start": "09:00",
      "end": "10:30",
      "label": "Deep work — Joshu EA",
      "kind": "deep_work",
      "link": { "path": "Projects/joshu-product-development/about.md" }
    },
    {
      "start": "14:00",
      "end": "15:00",
      "label": "Tasks ①",
      "kind": "shallow",
      "blockRef": "1",
      "link": { "path": "Projects/joshu-product-development/todo.md" }
    }
  ],
  "notes": ["Shutdown ritual 5pm", "buy food (from capture)"],
  "noteLinks": [null, { "path": "Planning/capture-2026-06-18.md" }]
}

Block kinds: meeting | deep_work | shallow | personal | break | buffer

taskGroups + blockRef: Cal Newport numbered lists — block label may include ①; blockRef matches taskGroups[].ref. Renderer draws the group in the notes column.

yesterdayPlan + carryover: After morning review, set yesterdayPlan.path to yesterday's .excalidraw; populate carryover[] from unchecked items in daily-review (see ea-morning-review). Renderer shows a yesterday link under the title and a From yesterday ☐ list in the notes column.

Rules:

• Minimum block 30 minutes; batch tiny tasks into one shallow block or a taskGroups batch
• Calendar meetings → kind: meeting with link to the event mirror .md
• Project focus → kind: deep_work → Projects/<slug>/about.md or todo.md
• Email batch → kind: shallow → mail thread or inbox project todo.md
• Unfiled capture items → notes[] with noteLinks → Planning/capture-*.md
• Carryover from daily-review → carryover[] before task groups; schedule deep/shallow blocks for them
• Leave buffer between dense meetings when calendar shows back-to-back overload
• Every block gets a link when a canonical target exists (joshu:// path from files root)
• Fill gaps intentionally — every work hour gets a job

6. Render diagram — use the absolute renderer path on VPS (relative scripts/… fails from Desktop cwd):

node /opt/joshu/scripts/render-time-block-excalidraw.mjs \
  "${JOSHU_FILES_ROOT}/Planning/.time-block-plan-YYYY-MM-DD.json" \
  -o "${JOSHU_FILES_ROOT}/Planning/time-block-YYYY-MM-DD.excalidraw"

Local dev (repo root): node scripts/render-time-block-excalidraw.mjs plan.json -o …

7. Tell the user — open Planning/time-block-YYYY-MM-DD.excalidraw in jWhiteboard (double-click from Files). Block links use joshu:// paths to threads, projects, calendar events, and capture files.

Link targets

See references/link-targets.md. Renderer emits joshu://<path-from-files-root> on each block.

References

• references/cal-newport-layout.md — grid layout, replanning, shutdown note, task groups, carryover
• references/link-targets.md — per-block link mapping
• references/calendar-api-quirks.md — live calendar vs mirrors, FreeBusy calendar IDs

Pitfalls & tips

• Mirror glob by date fails — event files are UUID-named; use gather script or live list_events.
• FreeBusy items omitted by default (2026-06-24) — Joshu queries primary + personal Gmail; use calendars.combined.free for scheduling. See calendar-api-quirks.md.
• End-of-day awareness — if owner local time is past ~6 PM, confirm whether they want tomorrow's block, not today's.
• Journal paths — Projects/*/journal_YYYY-MM-DD.md and Projects/_system/journal_*.md (not repo-root journals).

Do not

• Replace EA-playbook triage or ea-scheduling booking flows
• Upload diagrams to excalidraw.com unless user asks (local file is canonical)
• Invent calendar events — meetings come from live calendar / gather script; use LLM only for unscheduled blocks between fixed meetings
• Paste mail bodies into plan JSON — link to connectors/mail/… paths only