GAIA-Obsidian-Vault

Process multiple source documents in a single session: articles, PDFs, notes, URLs, or raw text. Each source becomes a structured vault note; the batch ends with a cross-linking pass that connects all newly created notes to each other and to the existing vault. Triggers: EN: "batch ingest", "ingest all of these", "process these sources", "multiple sources", "add all these", "ingest batch", "I have several articles", "process all of these", "add these to the vault", "ingest these files". ID: "ingest semua ini", "proses semua sumber", "tambahkan semua ke vault". IT: "ingest multiplo", "processa queste fonti", "aggiungi tutto al vault". FR: "ingestion multiple", "traite ces sources", "ajoute tout au vault". ES: "ingestión múltiple", "procesa estas fuentes", "añade todo al vault". DE: "Stapelverarbeitung", "verarbeite diese Quellen", "alles zum Vault hinzufügen". PT: "ingestão em lote", "processa essas fontes", "adiciona tudo ao vault".

Compress natural language memory/state files into caveman format to save input tokens every session. Preserves all technical substance, code, URLs, paths, and structure. Compressed version overwrites original. Human-readable backup saved as FILE.original.md. Trigger: /caveman-compress FILEPATH or "compress this file", "kompres file ini". SAFE for: agent state files (Meta/states/*.md), DISPATCHER.md process sections. NEVER use on: vault note content, zettel notes, research notes, meeting notes, daily notes.

Ultra-compressed communication mode. Cuts token usage ~75% by speaking like caveman while keeping full technical accuracy. Supports intensity levels: lite, full (default), ultra. Use when user says "caveman mode", "bicara singkat", "hemat token", "less tokens", "be brief", "ringkas saja", or invokes /caveman. Also auto-triggers when token efficiency is requested. DOES NOT apply when writing vault note content — see GAIA Vault Content Guardrail below.

Sync a person to Apple Contacts. Searches by name/email, creates if missing, updates if info is incomplete. Designed to be called by the dispatcher after email interactions (drafting replies, processing emails) or on demand. Triggers: EN: "sync contact", "add to contacts", "save contact", "update contact", "is this person in my contacts". IT: "sincronizza contatto", "aggiungi ai contatti", "salva contatto", "aggiorna contatto". FR: "synchroniser le contact", "ajouter aux contacts", "sauvegarder le contact". ES: "sincronizar contacto", "agregar a contactos", "guardar contacto". DE: "Kontakt synchronisieren", "zu Kontakten hinzufuegen", "Kontakt speichern". PT: "sincronizar contato", "adicionar aos contatos", "salvar contato". ID: "sinkronisasi kontak", "tambah ke kontak", "simpan kontak", "perbarui kontak".

Create a new custom agent from scratch. Runs a 6-phase interview to understand purpose, capabilities, triggers, output format, and coordination rules, then generates the agent file. Triggers: EN: "create a new agent", "custom agent", "I need a new agent", "build an agent", "new crew member". IT: "crea un nuovo agente", "agente personalizzato", "nuovo membro del crew". FR: "créer un nouvel agent", "agent personnalisé". ES: "crear un nuevo agente", "agente personalizado". DE: "neuen Agenten erstellen". PT: "criar um novo agente". ID: "buat agent baru", "agent kustom", "butuh agent baru", "buat crew member".

Daily note workflow: open or create today's daily note, pull today's calendar events, capture EOD reflections, extract action items to inbox, and generate a day-close summary. Triggers: EN: "daily review", "start my day", "open today's note", "daily note", "end of day", "EOD", "wrap up the day", "morning review", "evening review", "what did I do today", "close the day". ID: "review harian", "mulai hari", "buka catatan hari ini", "akhir hari", "tutup hari", "review pagi", "review malam", "apa yang aku kerjakan hari ini". IT: "review giornaliero", "inizia la giornata", "nota giornaliera", "fine giornata", "chiudi la giornata". FR: "revue quotidienne", "commencer la journée", "note du jour", "fin de journée", "clore la journée". ES: "revisión diaria", "empezar el día", "nota diaria", "fin del día", "cerrar el día". DE: "Tagesrückblick", "Tag beginnen", "Tagesnotiz", "Tagesabschluss", "Tag schließen". PT: "revisão diária", "começar o dia", "nota diária", "fim do dia", "fechar o dia".

Unified timeline of all deadlines from emails, calendar, and vault. Groups by urgency (overdue, critical 48h, upcoming 7d, distant) with alert levels. Triggers: EN: "deadline radar", "what are my deadlines", "this week's deadlines", "upcoming deadlines". IT: "scadenze", "radar scadenze", "le mie scadenze", "scadenze della settimana". FR: "échéances", "radar des échéances". ES: "fechas límite", "radar de plazos". DE: "Fristen-Radar", "meine Fristen". PT: "radar de prazos", "meus prazos". ID: "radar deadline", "apa saja deadline", "deadline minggu ini", "deadline mendatang".

Extended vault cleanup: full audit PLUS stale content scan, outdated references, content quality review, redundant tags, broken external links, and template compliance. Triggers: EN: "deep clean", "deep cleanup", "thorough cleanup", "the vault is a mess". IT: "pulizia profonda", "pulizia completa", "il vault è un disastro". FR: "nettoyage en profondeur", "le vault est un désordre". ES: "limpieza profunda", "el vault es un desastre". DE: "Tiefenreinigung", "das Vault ist ein Chaos". PT: "limpeza profunda", "o vault está uma bagunça". ID: "bersihkan vault total", "deep clean vault", "vault berantakan", "pembersihan menyeluruh".

Weekly vault defragmentation. Runs a 5-phase structural audit: inbox hygiene, area completeness, project archival, MOC refresh, tag consistency, structure evolution, and generates a report. Triggers: EN: "defragment the vault", "reorganize the vault", "structural maintenance", "vault defrag", "weekly defrag". IT: "deframmenta il vault", "riorganizza il vault", "manutenzione strutturale", "defrag settimanale". FR: "defragmenter le vault", "reorganiser le vault". ES: "desfragmentar el vault", "reorganizar el vault". DE: "Vault defragmentieren", "Vault reorganisieren". PT: "desfragmentar o vault", "reorganizar o vault". ID: "defragmentasi vault", "reorganisasi vault", "maintenance struktur", "defrag vault".

Scan and process unread emails. Scores by priority (VIP, urgency, deadlines), classifies, saves relevant emails as vault notes, and generates a triage report. Triggers: EN: "email triage", "triage email", "scan inbox", "priority scan", "priority email scan". IT: "triage email", "smista email priorità", "scansione inbox priorità". FR: "triage email", "trier mes emails par priorité". ES: "triaje de emails", "clasificar email por prioridad". DE: "E-Mail Triage", "Posteingang priorisieren". PT: "triagem de emails", "varredura prioritária da inbox". ID: "triage email", "sortir email", "scan inbox prioritas".

Process all notes in 00-Inbox/: scan, classify by content, route to correct vault location, update MOCs, extract action items, and generate a daily digest. Triggers: EN: "triage the inbox", "empty inbox", "process the inbox", "file my notes". IT: "smista l'inbox", "svuota l'inbox", "triage dell'inbox", "processa l'inbox". FR: "trier la boite de réception", "vider l'inbox". ES: "clasificar la bandeja de entrada", "vaciar el inbox". DE: "Inbox leeren", "Inbox triage". PT: "triagem da inbox", "esvaziar a inbox". ID: "triage inbox", "kosongkan inbox", "proses inbox", "arsipkan catatan".

Edit, update, or remove an existing custom agent. Shows current config and asks what to change. Also handles listing all custom agents. Triggers: EN: "edit my agent", "update agent", "remove agent", "delete agent", "list agents", "show my agents". IT: "modifica il mio agente", "aggiorna agente", "rimuovi agente", "lista agenti", "mostra i miei agenti". FR: "modifier mon agent", "supprimer agent", "lister les agents". ES: "editar mi agente", "eliminar agente", "listar agentes". DE: "Agenten bearbeiten", "Agenten löschen", "Agenten auflisten". PT: "editar meu agente", "remover agente", "listar agentes". ID: "edit agent", "update agent", "hapus agent", "daftar agent", "lihat agent".

Prepare a comprehensive brief for an upcoming meeting. Gathers participant context, related emails, past meeting notes, and vault references into a structured prep document. Triggers: EN: "prepare for meeting", "meeting prep", "brief me for the meeting", "get ready for the call". IT: "prepara la riunione", "brief per il meeting", "preparami per la call". FR: "préparer la réunion", "brief pour le meeting". ES: "preparar la reunión", "brief para la reunión". DE: "Meeting vorbereiten", "Besprechung vorbereiten". PT: "preparar a reunião", "brief para o meeting". ID: "persiapan meeting", "meeting prep", "briefing sebelum rapat", "siapkan call".

First-time vault setup and onboarding. Guides the user through a multi-phase conversation to collect preferences, life areas, integrations, and creates the full vault structure. Triggers: EN: "initialize the vault", "set up the vault", "onboarding", "vault setup". IT: "inizializza il vault", "configura il vault", "setup del vault". FR: "initialiser le vault", "configurer le vault". ES: "inicializar el vault", "configurar el vault". DE: "Vault initialisieren", "Vault einrichten". PT: "inicializar o vault", "configurar o vault". JA: "Vaultを初期化", "Vaultをセットアップ". ID: "inisialisasi vault", "setup vault", "onboarding", "konfigurasi vault".

Process reading material (articles, papers, threads, book excerpts) into atomic Zettelkasten notes with ICM assessment, proper tags, and backlinks to existing vault notes. Transforms raw reading into permanent knowledge assets. Triggers: EN: "reading digest", "I just read", "process this article", "save this reading", "digest this", "take notes from this", "summarize this for my vault", "reading notes", "article to notes", "paper notes", "add to my knowledge base". ID: "digest bacaan", "baru saja baca", "proses artikel ini", "simpan bacaan ini", "catat dari ini", "ringkasan untuk vault", "catatan bacaan", "artikel ke notes". IT: "digest di lettura", "ho appena letto", "processa questo articolo", "note di lettura", "articolo in note". FR: "digest de lecture", "je viens de lire", "traite cet article", "notes de lecture", "article en notes". ES: "digest de lectura", "acabo de leer", "procesa este artículo", "notas de lectura", "artículo a notas". DE: "Lese-Digest", "gerade gelesen", "verarbeite diesen Artikel",

Analyze all vault tags: find unused, orphan, near-duplicate, over-used, and under-used tags. Suggest merges and cleanup actions. Triggers: EN: "tag garden", "clean up tags", "tag cleanup", "tag audit". IT: "tag garden", "pulizia tag", "revisione tag". FR: "jardinage des tags", "nettoyer les tags". ES: "jardín de tags", "limpiar tags". DE: "Tag-Garten", "Tags aufräumen". PT: "jardim de tags", "limpar tags". ID: "tag garden", "bersihkan tag", "audit tag", "rapikan tag".

Process audio recordings, meeting transcripts, podcasts, or lectures. Runs an intake interview (date, mode, speakers, language) then processes into structured notes with action items, decisions, and glossary. Triggers: Triggers (input-based — user has a file or raw transcript ready): EN: "I have a recording", "process this audio", "here's a transcript", "paste this transcript", "audio file". IT: "ho una registrazione", "processa questo audio", "ho una trascrizione". FR: "j'ai un enregistrement", "voici la transcription", "traiter cet audio". ES: "tengo una grabación", "aquí está la transcripción", "procesar este audio". DE: "Aufnahme verarbeiten", "hier ist das Transkript". PT: "tenho uma gravação", "processar este áudio". ID: "aku punya rekaman", "proses audio ini", "ini transkripnya".

Full 7-phase vault audit: structural scan, duplicate detection, link integrity, frontmatter audit, MOC review, cross-agent integration check, and health report. Triggers: EN: "weekly review", "check the vault", "vault audit", "full audit", "vault health". IT: "revisione settimanale", "controlla il vault", "audit del vault", "salute del vault". FR: "audit du vault", "vérifier le vault". ES: "auditoría del vault", "revisar el vault". DE: "Vault-Audit", "Vault überprüfen". PT: "auditoria do vault", "verificar o vault". ID: "audit vault", "periksa vault lengkap", "health check vault", "review vault".

Scan the GAIA vault for security issues: hardcoded API keys/tokens, PII in plaintext, .gitignore hygiene, sensitive notes exposed to git, and file permission issues. Triggers: EN: "vault security audit", "security scan", "check for exposed secrets", "are there API keys in my vault", "check .gitignore", "security check", "scan for sensitive data", "privacy audit". ID: "audit keamanan vault", "scan keamanan", "cek secrets yang terekspos", "ada API key di vault", "cek gitignore", "audit privasi".

Generate a day-by-day overview of the week combining calendar events, email deadlines, and vault tasks into a single structured agenda. Triggers: EN: "weekly agenda", "what's this week", "week overview", "plan my week". IT: "agenda settimanale", "cosa c'è questa settimana", "panoramica della settimana". FR: "agenda de la semaine", "programme de la semaine". ES: "agenda semanal", "qué hay esta semana". DE: "Wochenagenda", "Wochenübersicht". PT: "agenda semanal", "o que tem esta semana". ID: "agenda mingguan", "apa saja minggu ini", "ringkasan minggu", "rencanakan minggu".

Guided permanent note creation using the Zettelkasten method. Multi-turn conversation to sharpen one idea into an atomic, linked, ICM-labeled permanent note. Use when the user wants to deliberately build a high-quality permanent note — not just capture. Triggers: EN: "zettel builder", "build a zettel", "create a permanent note", "I want to write a permanent note", "make this a zettel", "upgrade this note", "turn this into a permanent note", "evergreen note", "atomic note". ID: "buat zettel", "buat permanent note", "jadikan permanent note", "upgrade catatan ini", "evergreen note", "atomic note". IT: "zettel builder", "crea una nota permanente", "nota evergreen", "nota atomica". FR: "zettel builder", "créer une note permanente", "note evergreen", "note atomique". ES: "zettel builder", "crear una nota permanente", "nota perenne", "nota atómica". DE: "Zettel erstellen", "permanente Notiz", "Evergreen-Notiz", "atomare Notiz". PT: "zettel builder", "criar nota permanente", "nota perene", "nota atômica".

Create a new custom agent from scratch. Runs a 6-phase interview to understand purpose, capabilities, triggers, output format, and coordination rules, then generates the agent file. Triggers: EN: "create a new agent", "custom agent", "I need a new agent", "build an agent", "new crew member". IT: "crea un nuovo agente", "agente personalizzato", "nuovo membro del crew". FR: "créer un nouvel agent", "agent personnalisé". ES: "crear un nuevo agente", "agente personalizado". DE: "neuen Agenten erstellen". PT: "criar um novo agente".

Unified timeline of all deadlines from emails, calendar, and vault. Groups by urgency (overdue, critical 48h, upcoming 7d, distant) with alert levels. Triggers: EN: "deadline radar", "what are my deadlines", "this week's deadlines", "upcoming deadlines". IT: "scadenze", "radar scadenze", "le mie scadenze", "scadenze della settimana". FR: "échéances", "radar des échéances". ES: "fechas límite", "radar de plazos". DE: "Fristen-Radar", "meine Fristen". PT: "radar de prazos", "meus prazos".

Scan and process unread emails. Scores by priority (VIP, urgency, deadlines), classifies, saves relevant emails as vault notes, and generates a triage report. Triggers: EN: "check my email", "what's in my inbox", "process emails", "email triage", "anything urgent in email?", "save important emails". IT: "controlla le email", "cosa c'è nella mia inbox", "triage email", "processa le email", "email urgenti". FR: "vérifier mes emails", "trier mes emails". ES: "revisar mi correo", "triaje de emails". DE: "E-Mails prüfen", "Posteingang sichten". PT: "verificar meus emails", "triagem de emails".

Edit, update, or remove an existing custom agent. Shows current config and asks what to change. Also handles listing all custom agents. Triggers: EN: "edit my agent", "update agent", "remove agent", "delete agent", "list agents", "show my agents". IT: "modifica il mio agente", "aggiorna agente", "rimuovi agente", "lista agenti", "mostra i miei agenti". FR: "modifier mon agent", "supprimer agent", "lister les agents". ES: "editar mi agente", "eliminar agente", "listar agentes". DE: "Agenten bearbeiten", "Agenten löschen", "Agenten auflisten". PT: "editar meu agente", "remover agente", "listar agentes".

Prepare a comprehensive brief for an upcoming meeting. Gathers participant context, related emails, past meeting notes, and vault references into a structured prep document. Triggers: EN: "prepare for meeting", "meeting prep", "brief me for the meeting", "get ready for the call". IT: "prepara la riunione", "brief per il meeting", "preparami per la call". FR: "préparer la réunion", "brief pour le meeting". ES: "preparar la reunión", "brief para la reunión". DE: "Meeting vorbereiten", "Besprechung vorbereiten". PT: "preparar a reunião", "brief para o meeting".

First-time vault setup and onboarding. Guides the user through a multi-phase conversation to collect preferences, life areas, integrations, and creates the full vault structure. Triggers: EN: "initialize the vault", "set up the vault", "onboarding", "vault setup". IT: "inizializza il vault", "configura il vault", "setup del vault". FR: "initialiser le vault", "configurer le vault". ES: "inicializar el vault", "configurar el vault". DE: "Vault initialisieren", "Vault einrichten". PT: "inicializar o vault", "configurar o vault". JA: "Vaultを初期化", "Vaultをセットアップ".

Generate a day-by-day overview of the week combining calendar events, email deadlines, and vault tasks into a single structured agenda. Triggers: EN: "weekly agenda", "what's this week", "week overview", "plan my week". IT: "agenda settimanale", "cosa c'è questa settimana", "panoramica della settimana". FR: "agenda de la semaine", "programme de la semaine". ES: "agenda semanal", "qué hay esta semana". DE: "Wochenagenda", "Wochenübersicht". PT: "agenda semanal", "o que tem esta semana".

Daily note workflow: open or create today's daily note, pull today's calendar events, capture EOD reflections, extract action items to inbox, and generate a day-close summary. Triggers: EN: "daily review", "start my day", "open today's note", "daily note", "end of day", "EOD", "wrap up the day", "morning review", "evening review", "what did I do today", "close the day". ID: "review harian", "mulai hari", "buka catatan hari ini", "akhir hari", "tutup hari", "review pagi", "review malam", "apa yang aku kerjakan hari ini". IT: "review giornaliero", "inizia la giornata", "nota giornaliera", "fine giornata", "chiudi la giornata". FR: "revue quotidienne", "commencer la journée", "note du jour", "fin de journée", "clore la journée". ES: "revisión diaria", "empezar el día", "nota diaria", "fin del día", "cerrar el día". DE: "Tagesrückblick", "Tag beginnen", "Tagesnotiz", "Tagesabschluss", "Tag schließen". PT: "revisão diária", "começar o dia", "nota diária", "fim do dia", "fechar o dia".

Extended vault cleanup: full audit PLUS stale content scan, outdated references, content quality review, redundant tags, broken external links, and template compliance. Triggers: EN: "deep clean", "deep cleanup", "thorough cleanup", "the vault is a mess". IT: "pulizia profonda", "pulizia completa", "il vault è un disastro". FR: "nettoyage en profondeur", "le vault est un désordre". ES: "limpieza profunda", "el vault es un desastre". DE: "Tiefenreinigung", "das Vault ist ein Chaos". PT: "limpeza profunda", "o vault está uma bagunça".

Process all notes in 00-Inbox/: scan, classify by content, route to correct vault location, update MOCs, extract action items, and generate a daily digest. Triggers: EN: "triage the inbox", "clean up the inbox", "sort my notes", "empty inbox", "file my notes", "process the inbox". IT: "smista l'inbox", "svuota l'inbox", "ordina le note", "triage dell'inbox", "processa l'inbox". FR: "trier la boite de réception", "vider l'inbox", "classer mes notes". ES: "clasificar la bandeja de entrada", "vaciar el inbox", "ordenar mis notas". DE: "Inbox sortieren", "Inbox leeren", "Notizen einordnen". PT: "triagem da inbox", "esvaziar a inbox", "organizar minhas notas".

Process reading material (articles, papers, threads, book excerpts) into atomic Zettelkasten notes with ICM assessment, proper tags, and backlinks to existing vault notes. Transforms raw reading into permanent knowledge assets. Triggers: EN: "reading digest", "I just read", "process this article", "save this reading", "digest this", "take notes from this", "summarize this for my vault", "reading notes", "article to notes", "paper notes", "add to my knowledge base". ID: "digest bacaan", "baru saja baca", "proses artikel ini", "simpan bacaan ini", "catat dari ini", "ringkasan untuk vault", "catatan bacaan", "artikel ke notes". IT: "digest di lettura", "ho appena letto", "processa questo articolo", "note di lettura", "articolo in note". FR: "digest de lecture", "je viens de lire", "traite cet article", "notes de lecture", "article en notes". ES: "digest de lectura", "acabo de leer", "procesa este artículo", "notas de lectura", "artículo a notas". DE: "Lese-Digest", "gerade gelesen", "verarbeite diesen Artikel",

Analyze all vault tags: find unused, orphan, near-duplicate, over-used, and under-used tags. Suggest merges and cleanup actions. Triggers: EN: "tag garden", "clean up tags", "tag cleanup", "tag audit". IT: "tag garden", "pulizia tag", "revisione tag". FR: "jardinage des tags", "nettoyer les tags". ES: "jardín de tags", "limpiar tags". DE: "Tag-Garten", "Tags aufräumen". PT: "jardim de tags", "limpar tags".

Process audio recordings, meeting transcripts, podcasts, or lectures. Runs an intake interview (date, mode, speakers, language) then processes into structured notes with action items, decisions, and glossary. Triggers: EN: "transcribe", "I have a recording", "process this audio", "meeting notes from recording", "summarize the call", "lecture notes", "podcast summary". IT: "trascrivi", "ho una registrazione", "processa questo audio", "note della riunione", "riassumi la call". FR: "transcrire", "j'ai un enregistrement", "résumer l'appel". ES: "transcribir", "tengo una grabación", "resumir la llamada". DE: "transkribieren", "Aufnahme verarbeiten". PT: "transcrever", "tenho uma gravação".

Full 7-phase vault audit: structural scan, duplicate detection, link integrity, frontmatter audit, MOC review, cross-agent integration check, and health report. Triggers: EN: "weekly review", "check the vault", "vault audit", "full audit", "vault health". IT: "revisione settimanale", "controlla il vault", "audit del vault", "salute del vault". FR: "audit du vault", "vérifier le vault". ES: "auditoría del vault", "revisar el vault". DE: "Vault-Audit", "Vault überprüfen". PT: "auditoria do vault", "verificar o vault".

Guided permanent note creation using the Zettelkasten method. Multi-turn conversation to sharpen one idea into an atomic, linked, ICM-labeled permanent note. Use when the user wants to deliberately build a high-quality permanent note — not just capture. Triggers: EN: "zettel builder", "build a zettel", "create a permanent note", "I want to write a permanent note", "make this a zettel", "upgrade this note", "turn this into a permanent note", "evergreen note", "atomic note". ID: "buat zettel", "buat permanent note", "jadikan permanent note", "upgrade catatan ini", "evergreen note", "atomic note". IT: "zettel builder", "crea una nota permanente", "nota evergreen", "nota atomica". FR: "zettel builder", "créer une note permanente", "note evergreen", "note atomique". ES: "zettel builder", "crear una nota permanente", "nota perenne", "nota atómica". DE: "Zettel erstellen", "permanente Notiz", "Evergreen-Notiz", "atomare Notiz". PT: "zettel builder", "criar nota permanente", "nota perene", "nota atômica".