para-index

name	para-index
description	Use when filing notes to Obsidian vault (~/ws/notes/), organizing tasks across systems, processing inbox items, or deciding where content belongs in the PARA structure (Todoist, Notion, Obsidian). Covers vault area conventions, document maturity (idea → concept → PRD), and system ID mappings.

Universal PARA Index

This skill provides the mapping between PARA categories across Todoist, Notion, and Obsidian.

PARA Overview

• Projects: Tasks with a deadline and defined outcome
• Areas: Ongoing responsibilities with standards to maintain
• Resources: Reference material and information
• Archive: Completed/inactive items

System Integration

Notion PPV (Source of Truth for Projects)

Projects Database: collection://17e577f8-2e28-81cb-8e3d-000bc55b9945

• URL: https://www.notion.so/17e577f82e2881edae33e18b1dcfeae5
• Fields: Project (title), Status, Priority, Quarter, Outcome Goals

Action Items Database: collection://17e577f8-2e28-81cf-9d6b-000bc2cf0d50

• URL: https://www.notion.so/17e577f82e288181aa14e20e6759705a
• Fields: Action Item (title), Status, Priority, Do Date, Done, Projects (DB)
• Priority options: Immediate, Quick, Scheduled, 1st-5th Priority, Errand, Remember

For full Todoist IDs, Obsidian folders, and Notion database IDs, see references/system-ids.md.

Obsidian Filing Convention (~/ws/notes/)

Before Filing

Scan existing structure first: ls 2-Areas/, 3-Resources/, 1-Projects/. Present existing matches + "create new" option — don't assume existing = correct home. Always add cross-links ([[Related Note]]) to related areas.

Document Maturity Ladder

Stage	Location	Signal
Raw capture / voice note / brainstorm	2-Areas/Ideas/	Unstructured, single thought
Developed concept with design decisions	2-Areas/Future of UX and Agent Ideas/	Has architecture, tradeoffs, open questions
Formal product requirement	2-Areas/PRDs/	Ready to implement

Key Area Conventions

Area	What Goes Here
Ideas/	Raw captures, brainstorming. Ideas MOC.md is the entrypoint — all idea notes must be linked from it.
Future of UX and Agent Ideas/	Developed concepts: outliner UX, agent architecture, buffer models, interaction patterns. More than an idea, less than a PRD.
PRDs/	Formal product requirement docs ready for implementation.
Orchestration/	Orchestration tools, frameworks, and evaluations.
Everything AI Strategy/	EAI product direction, principles, feature ideas.
Everything Backlog/	Actionable EAI items not yet scheduled.
Agents/	Agent development, capability ideas, agent productivity tools.
People/	Contact notes. Link from other notes that mention the person.
Wellness/	Health, supplements, protocols.
Networking/	Community, events, networking strategy.
Hackathon/	Hackathon projects and event notes.

Note Conventions

• Preserve ALL raw content (title + description + comments) verbatim in quotes
• Use source: todoist-inbox-triage in frontmatter for triaged items
• Add ## Connections section with wiki-links to related notes
• When creating a note in an area with an MOC, add the new note to the MOC

Task Processing Workflow

When processing a task from Todoist triage:

1. Determine PARA Category

Ask: "Does this have a deadline and clear end state?"

• Yes -> Project
• No -> Area or Resource

2. Map to Existing Container

If it's a Project task:

1. Check if project exists in Notion Projects database
2. If yes, create Action Item linked to that project
3. If no, create new project first, then action item

If it's an Area task:

1. Identify the Area it belongs to
2. Create Action Item in Notion with appropriate tags
3. Consider: Should this become a project?

If it's unclear:

1. Keep in Review/Clarifications for next triage
2. Or create as standalone Action Item

3. Create in Notion

Use mcp__notion__notion-create-pages with parent data_source_id: 17e577f8-2e28-81cf-9d6b-000bc2cf0d50

Required fields:

• Action Item: Task title
• Status: Active (default)
• Priority: Based on urgency

Optional fields:

• Do Date: If task has due date
• Projects (DB): Link to project if applicable
• Short Note: Description from Todoist

4. Complete in Todoist

After creating in Notion, mark task as complete in Todoist or delete if duplicate.

Acceptance Checks

• Task categorized into correct PARA bucket
• Mapped to appropriate system (Todoist, Notion, or Obsidian)
• Action items created with required fields
• Priority correctly assigned based on urgency mapping