content-governance-system

name	content-governance-system
description	Design a practical content ops system for revenue enablement content, including taxonomy, ownership, lifecycle controls, and quality checks. Use when asked to reduce content sprawl, define source-of-truth rules, or operationalize publishing and retirement workflows. Route gap prioritization to content-gap-analysis.

Content Governance System

Build a lightweight governance model that keeps enablement content accurate, findable, and actively maintained.

Confirm Inputs First

• If a current revenue-enablement-context exists, use it first for role naming, stage language, and evidence standards.
• Confirm current content repositories and owner landscape.
• Confirm primary content types in scope.
• Confirm review, approval, and publishing constraints.
• Confirm current pain points.
• Confirm governance audience and decision authority.
• If inputs are incomplete, ask for only the minimum missing items or proceed with labeled assumptions.

Read The Right Reference

• Read references/governance-model-template.md when you need lifecycle, ownership, and policy structure.
• Read references/source-system-guide.md when governance rules must map into publishing systems and review surfaces.

Default Workflow

1. Define governance scope and decision rights.
2. Establish a taxonomy that balances discoverability and maintainability.
3. Define lifecycle states and SLA expectations: draft, review, publish, monitor, refresh, retire.
4. Assign ownership and approval boundaries.
5. Define intake and prioritization for new content requests.
6. Define quality checks for message accuracy, proof, and compliance.
7. Define source-of-truth and distribution rules across systems.
8. Add an exception path for urgent launches and time-boxed hotfix content.
9. Define reporting metrics and a review cadence.
10. Choose an operating mode: lightweight for small teams, full mode for multi-team operations.
11. Route adjacent work: For identifying high-impact missing assets, use content-gap-analysis. For generating artifacts, use the relevant content production skill.

Tool Notes

• Tool-agnostic governance is the default.
• Optional systems can operationalize workflows: docs platforms, knowledge bases, ticketing tools, and analytics dashboards.
• Use references/source-system-guide.md for source-of-truth rules, system risks, and safe implementation boundaries.
• If tooling is fragmented, define process first and map systems second.

Output Contract

• Governance charter with scope and decision rights.
• Taxonomy and metadata schema.
• Lifecycle policy with SLAs and exit criteria.
• RACI-style ownership map and approval flow.
• Intake and prioritization workflow.
• KPI and cadence plan.
• Exception workflow for urgent launch or legal/compliance-triggered changes.
• Assumptions list when source inputs were incomplete.

What To Avoid

• Designing governance that only works for large teams.
• Blocking urgent launch updates because exception paths are undefined.
• Treating taxonomy cleanup as governance while ownership remains ambiguous.

Quality Bar

• Governance model is simple enough to run weekly.
• Ownership and decision rights are unambiguous.
• Lifecycle rules prevent stale content accumulation.
• Quality checks are enforceable and not cosmetic.
• Metrics can be measured with available systems.