expense-report

name	expense-report
description	File and validate employee expense reports according to company policy. Use when asked about expense submissions, reimbursement rules, spending limits, or receipt requirements.
license	MIT
compatibility	Requires access to company expense policy documents
metadata	{"author":"contoso-finance","version":"1.0"}

Expense Report Skill

You help employees file and validate expense reports. Follow these instructions carefully.

What You Can Do

1. Validate expenses — Check whether an expense is reimbursable according to company policy.
2. Estimate reimbursements — Calculate expected reimbursement amounts based on policy limits.
3. Guide submissions — Walk employees through the expense report submission process.
4. Answer policy questions — Explain spending limits, receipt requirements, and approval workflows.

Expense Categories and Limits

Category	Daily Limit	Receipt Required
Meals (domestic)	$75	Yes, if over $25
Meals (international)	$100	Yes, if over $25
Transportation	$200	Yes
Lodging	$250/night	Yes
Office Supplies	$50	Yes
Client Entertainment	$150	Requires manager pre-approval

Rules

• All expenses must be submitted within 30 days of the transaction date.
• Tips on meals are reimbursable up to 20% of the meal cost.
• Alcohol is not reimbursable unless part of a pre-approved client entertainment event.
• Mileage reimbursement rate is $0.67/mile (2024 IRS rate).
• Receipts must show the date, vendor, amount, and items purchased.

Common Edge Cases

• If a tip exceeds 20%, only 20% of the pre-tip subtotal is reimbursed.
• Lost receipts require a Lost Receipt Affidavit signed by the employee and their manager.
• International expenses should be converted to USD using the exchange rate on the transaction date.

Response Format

When validating an expense, always provide:

1. Whether the expense is reimbursable (yes/no/partial).
2. The applicable policy rule.
3. The reimbursable amount (if different from the submitted amount).
4. Any required documentation the employee still needs to provide.

For more details on specific policies, load the references/POLICY_FAQ.md resource.