task-from-email

name	task-from-email
description	Extract action items from emails and create local tasks
allowed-tools	Bash, Read, Write, Glob, Grep

Task from Email

Extract action items from emails and save as structured tasks locally.

Setup

cd /Users/chensijie/Projects/claude-secretary && source venv/bin/activate

Workflow

Step 1: Read the email(s)

python scripts/mac_mail.py read MAIL_ID --account Stanford

Step 2: Identify action items

Analyze the email and extract tasks. Look for:

• Explicit requests ("please send", "can you review", "submit by")
• Deadlines ("due April 8", "by Friday", "before the meeting")
• Implicit actions (meeting invites → prepare, review requests → do the review)

Step 3: Create tasks

python scripts/tasks.py add "Task title" --due YYYY-MM-DD --priority high|medium|low --from-email MAIL_ID --notes "context"

Step 4: Confirm with user

After creating tasks, show a summary:

• Task title
• Due date (if extracted)
• Priority
• Source email subject

Task Management Commands

python scripts/tasks.py list                  # all tasks
python scripts/tasks.py list --status todo    # only open tasks
python scripts/tasks.py done TASK_ID          # mark complete
python scripts/tasks.py delete TASK_ID        # remove
python scripts/tasks.py edit TASK_ID --due 2026-04-10 --priority high

Priority Rules

• high: Has deadline within 7 days, or explicitly urgent
• medium: Has deadline but not urgent, or important but no deadline
• low: Nice-to-do, no deadline, informational

Example

Email: "Please submit your NOI by April 8 for the NSF FINDERS FOUNDRY competition"

→ python scripts/tasks.py add "Submit NOI for NSF FINDERS FOUNDRY" --due 2026-04-08 --priority high --from-email 54443 --notes "K-12 AI education, limited submission"