capture-meeting

name	capture-meeting
description	Turn rough meeting notes or a transcript into an atomic interaction note, update linked people's last_contact + Threads, and propose follow-up tasks.

/capture-meeting

Inputs

• $1: path to a file in + Inbox/ containing raw notes, OR the notes passed inline after the command, OR a calendar event id, OR a Fathom meeting ID (numeric or URL like https://fathom.video/call/...), OR a Google Meet conference record ID (e.g. conferenceRecords/abc123) or meeting URL (e.g. https://meet.google.com/xxx-yyyy-zzz).

Procedure

1. Ingest source. If a file path, read it. If inline text, use it. If an event id, fetch the event + notes via the matching google_* MCP (google_calendar_get_event). If a Fathom meeting ID/URL or Google Meet conference record ID/URL is given directly, fetch that specific source first — then still attempt the other sources in parallel for completeness.

   For calendar events and meeting titles, resolve the calendar event first (via google_calendar_search_events on the matching google_* MCP), then fetch all three transcript sources in parallel:

   • Google Meet transcript — use google_meet_list_meetings on the matching google_* MCP scoped to the meeting date (±1 day window), then google_meet_get_transcript for the matching conference. To pick the right google_* server, infer from the organizer's email (match to a known slug), or use a slug hint if provided. Default to the user's work google_* MCP (see GEMINI.md §12) if ambiguous. If google_meet_list_meetings doesn't return the expected meeting, also try matching by the Meet link from the calendar event's conferenceData — the conference ID (e.g. jjj-pswx-emx) should appear in the results.
   • Fathom — call mcp_fathom_fathom_search_meetings with the meeting title and date range, then mcp_fathom_fathom_get_summary and mcp_fathom_fathom_get_transcript for the matched recording.
   • Gemini notes — search the organizer's google_* MCP (or the user's work google_* MCP for work meetings) with google_gmail_search_emails query from:[e-mail] subject:"<meeting title>" newer_than:2d. If found, read the email. Gemini notes contain a summary, topic sections, and suggested next steps with owner attribution.

   Merging sources: Use all available sources together — they are complementary, not competing. General guidance:

   • Fathom summary is best for structured extraction (action items, topic labels, decisions) — use it as the primary scaffold when available.
   • Google Meet / Fathom transcript is the source of record for quotes, attribution, and timeline — use it to verify and disambiguate.
   • Gemini notes often surface clean next-steps with owner names — cross-reference against transcript to validate, and merge any unique items not captured by Fathom.
   • If only one source is available, use it. If none are available, tell the user and ask for raw notes.

2. Identify participants. Extract names + any email/slack identifiers from the source. Match to existing + Atlas/People/*.md notes (fuzzy on title + aliases, and exact on emails/slack). For each unmatched participant:

   • If the meeting is a real interaction (not a transcript with dozens of names): stage a stub at + Inbox/people-candidates/<Full Name>.md using the /sync-people stub format, with this meeting as the first evidence bullet. Link the interaction note to the candidate stub via [[people-candidates/<Full Name>]] and flag for promotion at next /process-inbox.
   • If the name is ambiguous (first-name only, common name with no other identifier): leave unlinked with a <!-- TODO: identify --> marker and skip staging.
   • Offer /log-person as an alternative if the user wants to promote directly instead of staging.

3. Extract structure. From the raw notes, pull:

   • Summary (1–3 sentences)
   • Decisions
   • Commitments (mine) — things the user said he'd do
   • Commitments (theirs)
   • Follow-ups — actionable items with a potential owner

4. Write interaction note. Create + Atlas/Interactions/YYYY-MM-DD-<kebab-slug>.md from the Interaction template. Fill frontmatter (people:, projects:, source:, channel:) and body sections. Slug from the core topic (e.g. 2026-04-07-sarah-roadmap-sync.md).

5. Update people notes. For each linked person:

   • Set last_contact: YYYY-MM-DD (meeting date) in frontmatter.
   • Append a bullet under ## Threads linking to the new interaction note: - [[2026-04-07-sarah-roadmap-sync]] — one-line gist.
   • Append new commitments into ## Open commitments (theirs / mine).

6. Propose Asana tasks. For each Follow-up where the user is the owner, draft a task note in + Inbox/ tagged #asana/personal or #asana/work (infer from the linked person's relationship field: work → #asana/work, anything else → #asana/personal). Then prompt the user interactively via AskUserQuestion:

   • Show the list of drafted task notes (title + tag + inferred due date).
   • Options: Push all now, Push selected, Edit first, Defer to next /process-inbox.
   • On Push all now / Push selected: call the matching Asana MCP (asana_work or asana_personal per tag, per GEMINI.md §5) to create each task. Write the returned gid + workspace back into the task note's frontmatter. Keep the note in + Inbox/ — /process-inbox will move it to its final home on the next pass.
   • On Edit first: leave the notes in + Inbox/ and tell the user which paths to open; skip the push.
   • On Defer: leave as-is. /process-inbox auto-push will handle them on the next run (per feedback_triage_auto_push.md). If there are no follow-ups where the user is the owner, skip this step entirely — don't prompt.

7. If source was a file in + Inbox/, move it to + Archive/raw-meeting-notes/YYYY/ (do not delete).

Output

• New interaction note path
• Summary of person-note updates
• List of proposed Asana task notes in + Inbox/

Notes

• Never send or share the interaction note. It's a private vault artifact.
• If extraction is ambiguous (e.g. unclear who committed to what), flag with inline <!-- TODO: clarify --> markers rather than guess.