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How to write a Request for Quote that gets fast, specific, comparable responses. Use when drafting supplier outreach.
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| name | rfq-generation |
| description | How to write a Request for Quote that gets fast, specific, comparable responses. Use when drafting supplier outreach. |
A good RFQ is specific enough to get comparable quotes and easy enough to answer fast.
Professional, concise, specific. Personalize the opener to the supplier's strength when known. Avoid revealing your budget or target price - you want their number first.
Subject: RFQ: 500x Ergonomic Office Chairs - quote by Fri Jun 12
Hi <name>,
<Buyer> is sourcing 500 ergonomic office chairs (mesh back, adjustable lumbar, 5-yr frame
warranty) for delivery to <city> by <date>.
Please send your quote covering: unit price & total, lead time, payment terms, freight/Incoterms,
MOQ, and warranty. We'd like to make a decision by <date>.
Looking forward to your numbers.
<Buyer procurement>
Tactics for buyer-side price negotiation - anchoring, concession strategy, trading for value, and walk-away discipline. Use whenever negotiating a quote over email or voice.
The run state schema and how to compute and report the monitored result (dollars and percent saved, time elapsed). Use to read/write run state and to produce the hero metric the dashboard displays.
How to find and vet suppliers from the web plus a seed list, and produce a ranked, contactable list. Use at the start of a procurement run.
How to set up and trigger the live AI-vs-AI phone negotiation with Vapi (or Retell/Bland) - two assistants, an outbound call, and transcript streaming into run state. Use for the voice close.