draft

name	draft
description	Drafts professional emails based on context, tone, and purpose with templates and suggestions

Draft a professional email based on the user's context.

CRITICAL FORMAT REQUIREMENTS

1. Provide complete, send-ready email drafts
2. Include subject line suggestions
3. Offer tone and structure variations for different audiences
4. Proofread for grammar, spelling, and clarity
5. Format output as clearly labeled email drafts
6. MUST use the question tool for EVERY user interaction — never ask questions as plain text

Workflow

1. Context Analysis

• Understand the purpose and objective of the email
• Identify the target audience and their role/relationship
• Determine appropriate tone (formal, casual, urgent, friendly)
• Consider cultural and business context

2. Email Structure

Create a professional email with:

• Subject Line: Clear, specific, and actionable
• Greeting: Appropriate salutation for the relationship
• Opening: Brief, engaging introduction
• Body: Well-organized main content
• Call to Action: Clear next steps if needed
• Closing: Professional sign-off

3. Content Development

• Start with a compelling opening that states purpose
• Use clear, concise language
• Structure information logically with bullet points if needed
• Include all necessary details without being verbose
• Maintain professional tone throughout

4. Email Types & Templates

Meeting Request:

• Purpose and agenda
• Proposed times and duration
• Meeting logistics (location/video link)

Follow-up:

• Reference previous conversation
• Action items and deadlines
• Next steps

Project Update:

• Progress summary
• Key achievements
• Challenges and solutions
• Timeline updates

Client Communication:

• Status updates
• Deliverable information
• Professional courtesy

5. Tone Optimization

• Match formality level to recipient relationship
• Use positive, solution-oriented language
• Avoid jargon unless appropriate for audience
• Include courtesy phrases and professional etiquette

6. Proofreading & Enhancement

• Check grammar and spelling
• Ensure clarity and conciseness
• Verify all facts and dates
• Remove unnecessary words or phrases

7. Multiple Versions

Provide variations for different scenarios:

• Brief version for busy executives
• Detailed version for thorough documentation
• Follow-up reminder version
• Alternative tone options

8. Best Practices

• Keep paragraphs short and scannable
• Use active voice
• Include specific deadlines and dates
• Make requests clear and actionable
• End with appropriate next steps

Provide a complete, professional email draft ready to send, along with subject line suggestions and any relevant alternatives or modifications.

Example context: "Schedule a meeting with the marketing team to discuss Q4 campaign strategy, need it by next Friday, include budget discussion"