| name | second-brain-external-sweep |
| description | Inspect external native sources for Notion Second Brain updates without bulk-copying them. Use when the user says SECOND BRAIN | External Sweep, asks Codex to review Gmail, Zotero, Git repos, Granola, Codex work, or other native systems and create concise Notion task, deal, or idea rows. |
Second Brain External Sweep
Use the Notion structure defined in docs/secondbrain.md.
External sources stay native:
- Gmail stays in Gmail.
- Zotero stays in Zotero.
- Git repos stay on disk.
- Granola stays in Granola unless the user captured a transcript.
- Codex threads stay in Codex unless a durable outcome should be recorded.
Workflow
- Identify the requested source scope and time window.
- Use the relevant connector or local read-only checks.
- Extract only concise derived records:
- Commitments and waiting items ->
SB - Tasks.
- Commercial movement ->
SB - Deals.
- Research takeaways, proposals, or experiments ->
SB - Ideas.
- Keep source links or short evidence on every derived row.
- Prefer
Proposed, Needs Review, or low confidence when evidence is indirect.
Rules
- Do not bulk-import source bodies, papers, repo contents, or full transcripts.
- Do not send emails, mutate external systems, deploy, push, or run destructive commands
unless the user explicitly asks and approves when required.
- Do not treat generic activity as a task; there must be a real next action.
- For deals, do not silently advance, close, or materially rewrite a deal from indirect
evidence.
- If no Notion write access exists, provide exact manual Notion updates.
Handoff
Report:
- Sources checked.
- Derived tasks, deals, and ideas created or proposed.
- Any source that could not be accessed.
- Any item needing user review.
