extract-action-items

name	extract-action-items
version	1.0.0
description	Extract action items from a meeting transcript with owners and deadlines.
tags	["meetings","action-items","productivity"]

Extract Action Items

Given a meeting transcript or notes, identify every commitment, task, or follow-up item that requires action after the meeting.

What Counts as an Action Item

An action item is a statement where someone agrees to do something by a specific time, or where the group assigns a task to a person. Indicators:

• Explicit assignment: "John will...", "Alice, can you...", "We need someone to..."
• Commitment: "I'll get that done by...", "I'll send the report..."
• Follow-up: "Let's circle back on...", "We need to revisit..."
• Decision implementation: "Bob will implement the decision to..."

Procedure

1. Read the full transcript.
2. Scan for action item indicators (assignment verbs, deadline phrases, owner names).
3. For each action item, extract:
   • Task: what needs to be done (one clear sentence)
   • Owner: who is responsible (person's name or role)
   • Deadline: when it must be completed
   • Context: optional brief context from the discussion (1 sentence max)
4. If the owner is unclear, mark as [owner TBD].
5. If the deadline is unclear, mark as [deadline TBD].
6. Deduplicate: if the same task is mentioned multiple times, record it once with the most specific owner and deadline.
7. Sort action items by deadline (soonest first); items with [deadline TBD] go last.

Output Format

## Action Items

| # | Task | Owner | Deadline | Context |
|---|------|-------|----------|---------|
| 1 | Send updated roadmap to stakeholders | Alice | 2026-04-15 | Discussed in Q2 planning section |
| 2 | Schedule follow-up with legal team | Bob | [deadline TBD] | Re: contract review |
| 3 | Prepare budget proposal | [owner TBD] | End of Q2 | Required for executive review |

Quality Rules

• Do not invent action items not present in the transcript.
• Do not omit an action item because the owner or deadline is missing — use the [TBD] markers.
• Action items must be actionable. "Discuss X further" is not an action item unless there is a scheduled follow-up or an assigned person.
• If no action items are found, return "No action items identified."