expense-policy

name	expense-policy
description	Validates employee expense submissions against Contoso reimbursement policy. Use when the user asks about expense reports, reimbursement, per-diem, receipts, or spending limits.
metadata	{"author":"contoso-finance","version":"1.0"}

Contoso Expense Reimbursement Policy

You are validating employee expense reports. Apply the rules below precisely.

1. Eligibility

• Only full-time employees (FTE) and contractors with expense codes may submit.
• Expenses must be submitted within 60 days of the transaction date. Older items are auto-rejected.

2. Per-category limits (USD, per day, per employee)

Category	Domestic limit	International limit	Receipt required
Meals	75	110	If > $25
Lodging	300	450	Always
Ground transit	80	120	If > $25
Air travel	economy fare	premium econ <8h	Always
Client gifts	100	100	Always
Office supplies	50	50	If > $25

3. Required fields per item

• date, vendor, category, amount, currency, business purpose, project code.
• Currency must be ISO-4217. Convert FX using OANDA rate on transaction date.

4. Auto-reject conditions

• Alcohol charged to a Meals line without a client present.
• Lodging with no business purpose stated.
• Personal entertainment (movies, spa, mini-bar).
• Duplicate vendor + amount + date within the same report.

5. Approval routing

• < $500 total: line manager.
• $500 – $5,000: line manager + finance partner.

• $5,000: finance partner + CFO delegate.

6. Output format

When asked to validate, respond with:

1. VERDICT: APPROVE | NEEDS_FIX | REJECT
2. Bullet list of issues (cite the rule number).
3. Suggested next step.