draft-email

name	draft-email
description	Drafts professional emails with appropriate tone, clarity, and effectiveness for any communication scenario.

Draft Email

Generate professional, effective emails for any communication scenario with appropriate tone, structure, and clarity.

What This Skill Does

The Draft Email skill helps you:

• Draft professional emails for any scenario
• Adjust tone based on recipient and context
• Structure emails for maximum effectiveness
• Include all necessary information clearly
• Follow email etiquette and best practices
• Save time while maintaining quality

Usage

Basic Usage (L1):

/draft-email [recipient] [topic] --purpose [goal]
/draft-email reply --context [previous conversation]
/draft-email template [type] --customize [details]

Advanced Usage (L2):

/draft-email --tone [formal/casual/friendly] --audience [executive/peer/client]
/draft-email --from-reference [similar email] --adapt [new context]
/draft-email polish --existing-draft [text] --improve [aspects]

Expert Usage (L3):

/draft-email --learn-from [sent emails] --style-match
/draft-email --sequence [multi-email campaign] --maintain-context
/draft-email --negotiation --strategy [collaborative/competitive]

Tier 1: Core Email Drafting

Capabilities

Email Drafting by Scenario:

• New outreach / introduction emails
• Meeting requests and scheduling
• Follow-up emails
• Status updates and reports
• Proposals and requests
• Thank you and appreciation emails
• Apology emails
• Goodbye / resignation emails
• Sales and marketing emails

Tone Adjustment:

• Professional / formal
• Semi-formal / business casual
• Friendly / warm
• Direct / concise
• Diplomatic / tactful

Email Structure:

• Subject line optimization
• Clear opening and context
• Well-organized body paragraphs
• Specific call to action
• Appropriate closing
• Professional signature block

Common Email Templates

Introduction / New Outreach:

Subject: Introduction - [Your Name] - [Your Company/Role]

Hi [Name],

My name is [Name] and I'm [your role] at [company].

I'm reaching out because [specific reason - show you've done research].

I'd love to [specific ask - meeting, call, or next step].

Would you have time for a [15-30 min] call [week of dates] to discuss?

Best,
[Name]
[Title]
[Contact info]

Meeting Request:

Subject: Meeting Request: [Topic] - [Your Name]

Hi [Name],

I'd like to request a meeting to discuss [specific topic].

The goal of this meeting would be [clear objective].

I'm available [specific time options] and can meet for [duration].

Let me know if any of those times work, or suggest an alternative that's better for you.

Thanks,
[Name]

Follow-Up:

Subject: Following up: [Previous subject]

Hi [Name],

I wanted to follow up on our [conversation/meeting/call] on [date] regarding [topic].

[Reference what was discussed or agreed upon]

[Update or ask - what's the next step?]

Let me know if you have any questions or need more information.

Best,
[Name]

Status Update:

Subject: [Project Name] Status Update - [Date]

Hi [Name/Team],

Here's the status update for [project]:

**Completed:**
- [Item 1]
- [Item 2]

**In Progress:**
- [Item 1] (ETA: [date])
- [Item 2] (ETA: [date])

**Blockers:**
- [Blocker 1] - [Proposed solution/owner]
- [Blocker 2] - [Proposed solution/owner]

**Next Steps:**
- [Step 1]
- [Step 2]

Let me know if you have any questions.

Best,
[Name]

Thank You:

Subject: Thank you - [Context]

Hi [Name],

Thank you so much for [what they did - be specific].

[Explain impact or why it matters]

I really appreciate your help with [aspect].

Let me know if there's anything I can do to return the favor.

Best,
[Name]

Examples

Example 1: Introduction Email

User: /draft-email [e-mail] "product partnership" --purpose "explore partnership opportunities"

PersonalOS:
Subject: Partnership Opportunity - PersonalOS for Cowork

Hi Russell,

My name is Alex and I'm the founder of PersonalOS, a productivity skill pack for Claude Cowork.

I've been following your work on AI agent systems and was impressed by your recent work on [specific achievement/research]. I think there could be interesting synergies between PersonalOS's adaptive learning capabilities and your work on [their area of expertise].

I'd love to explore potential partnership opportunities - whether that's integrating our systems, collaborating on research, or sharing insights with our respective communities.

Would you be open to a 30-minute call next week to discuss?

I'm available:
- Tuesday, April 2nd: 10:00 AM - 12:00 PM EST
- Thursday, April 4th: 2:00 PM - 4:00 PM EST
- Friday, April 5th: 11:00 AM - 1:00 PM EST

Let me know if any of those times work, or suggest an alternative that's better for you.

Best,
Alex
Founder, PersonalOS
GitHub: https://github.com/your-username/personal-os-cowork

---

Review before sending:
✓ Personal introduction with credibility
✓ Specific research on recipient (mention their achievement)
✓ Clear value proposition (synergies, collaboration)
✓ Specific call to action (30-min call)
✓ Multiple time options provided
✓ Professional closing with signature

Example 2: Follow-Up Email

User: /draft-email follow-up --context "Sent partnership email to Russell on March 27, no response yet"

PersonalOS:
Subject: Re: Partnership Opportunity - PersonalOS for Cowork

Hi Russell,

I wanted to follow up on my email from last week about a potential partnership between PersonalOS and your work on AI agent systems.

I understand you're likely busy, but I wanted to reiterate my interest in exploring how we might collaborate. Specifically, I think there's value in:

1. Integrating PersonalOS's adaptive learning capabilities with your agent architecture
2. Sharing research insights between our communities
3. Potential joint workshops or presentations

If this isn't a priority right now, no problem at all. But if you're interested, I'm still open to that 30-minute call to discuss.

Alternatively, if you know someone else on your team who might be a better fit for this conversation, I'd appreciate an introduction.

Best regards,
Alex

---

Review before sending:
✓ Followed up within reasonable timeframe (5 days)
✓ Reiterated value with specific points
✓ Gave graceful "no pressure" out
✓ Suggested alternative contact if appropriate
✓ Professional and respectful tone

Example 3: Proposal Email

User: /draft-email "[e-mail]" "proposal for AI agent consulting engagement" --purpose "propose $15k 4-week engagement"

PersonalOS:
Subject: Proposal: AI Agent Consulting Engagement - PersonalOS

Hi [Client Name],

Following our discussion last week about your team's AI agent development challenges, I'd like to propose a consulting engagement to help accelerate your project.

**Proposal: AI Agent Architecture & Development (4 Weeks)**

**Scope:**
- Week 1: Architecture review and recommendations
  - Analyze current system design
  - Identify bottlenecks and optimization opportunities
  - Propose improvements to agent orchestration and tool calling

- Week 2: Feature implementation sprint
  - Implement 2-3 high-impact features based on Week 1 findings
  - Code reviews and best practices guidance
  - Documentation and team training

- Week 3: Integration and testing
  - Integrate new features with existing system
  - Performance testing and optimization
  - Bug fixes and refinement

- Week 4: Knowledge transfer and handoff
  - Comprehensive documentation
  - Team training sessions
  - Future roadmap recommendations

**Deliverables:**
- Architecture review document
- 2-3 implemented features with code
- Performance optimization recommendations
- Comprehensive documentation
- 4 hours of team training

**Investment:** $15,000

**Timeline:** Start week of [date], complete by [date]

**Next Steps:**
If this proposal aligns with your needs, I'd like to schedule a 30-minute call to:
- Confirm scope and priorities
- Discuss timeline adjustments if needed
- Answer any questions

Would [day/time] work for you?

Best,
Alex

---

Review before sending:
✓ Clear scope broken into weeks
✓ Specific deliverables listed
✓ Pricing and timeline explicit
✓ Clear next step (confirmation call)
✓ Professional proposal format

Best Practices

1. Keep subject lines clear and specific - Recipient should know what the email is about before opening
2. Get to the point quickly - State purpose in first paragraph
3. Be specific - Include dates, times, numbers, and concrete details
4. Have clear call to action - Tell recipient what you want them to do
5. Proofread - Check for typos, clarity, and tone
6. Keep it concise - Most emails should be under 200 words
7. Consider the recipient - Adjust tone and formality based on relationship

Common Mistakes

❌ Mistake 1: Vague subject line like "Question"

• Fix: Use specific subject like "Meeting Request: Q1 Report Review"

❌ Mistake 2: Burying the request in last paragraph

• Fix: State purpose clearly in first paragraph

❌ Mistake 3: Too long, rambling emails

• Fix: Keep concise, break into bullet points if needed

❌ Mistake 4: No clear call to action

• Fix: End with specific next step or question

❌ Mistake 5: Wrong tone for relationship

• Fix: Match formality to your relationship with recipient

Tier 2: Advanced Tone & Style Adjustment

Additional Capabilities

Audience Analysis:

• Executive / C-level (concise, strategic, results-oriented)
• Peer / colleague (collaborative, detailed, technical)
• Client / customer (professional, reassuring, value-focused)
• Junior / mentee (supportive, encouraging, educational)
• Vendor / supplier (clear, direct, professional)

Tone Matching:

• Formal (contracts, executives, new relationships)
• Semi-formal (most business communication)
• Casual (close colleagues, internal teams)
• Warm / friendly (building relationships)
• Diplomatic (difficult conversations, feedback)

Style Transfer:

• Make more concise (cut fluff, focus on key points)
• Make more detailed (add context, examples)
• Make more persuasive (add benefits, social proof)
• Make more direct (remove hedging, be clearer)
• Make more diplomatic (soften criticism, find common ground)

Email Polishing:

• Improve clarity and flow
• Fix grammar and style issues
• Adjust tone for recipient
• Strengthen subject line
• Optimize call to action

Advanced Examples

Example 1: Tone Adjustment

User: /draft-email --tone formal --audience executive "CEO" "product launch update"

PersonalOS:
Subject: Product Launch Status Update - Q2 2026

Dear [CEO Name],

I am writing to provide a status update on the Q2 product launch.

**Launch Readiness:**
Current status: 78% complete
Key milestone: Alpha release scheduled for [date]

**Completed Milestones:**
- Core feature development (100%)
- Beta testing preparation (90%)
- Marketing materials (85%)

**Remaining Work:**
- Performance optimization (2 weeks)
- Bug fixes (1 week)
- Final QA (1 week)

**Risk Assessment:**
Risk level: Medium
Primary risk: Performance optimization may require additional testing

Mitigation plan: Allocating 2 additional engineers to optimization team

**Recommendation:**
Proceed with launch as scheduled, with contingency plan for 2-week delay if optimization requires more time.

I will provide weekly updates until launch.

Best regards,
[Your Name]

---

Tone analysis:
✓ Formal and professional (appropriate for CEO)
✓ Concise and results-oriented (executive preference)
✓ Clear risk assessment (executive decision-making)
✓ Specific action needed (approval to proceed)

Example 2: Style Transfer (Make More Concise)

User: /draft-email polish --existing-draft "Hi team, I hope everyone is having a good week. I wanted to reach out because I've been thinking about the project and I think we should probably consider moving the timeline back a little bit. The reason for this is that we've encountered some unexpected challenges with the integration work, and it's going to take us more time than we originally estimated. I think if we move the deadline back by about two weeks, it would give us enough time to make sure everything is working properly before we launch. Let me know what you think about this suggestion. Thanks!" --improve "conciseness"

PersonalOS:
Subject: Timeline Adjustment Request - [Project Name]

Hi team,

I recommend moving the project timeline back by two weeks to [new date].

**Reason:**
Integration challenges have taken longer than estimated, and additional time is needed to ensure quality before launch.

**Impact:**
New deadline: [date]
No other dependencies affected

Please confirm if this adjustment works for everyone.

Thanks,
[Your Name]

---

Improvements made:
✓ Reduced from 120 words to 45 words (62% shorter)
✓ Removed hedging language ("probably", "a little bit")
✓ Organized into clear structure with headers
✓ Specific new date and impact assessment
✓ Clear call to action

Example 3: Email Polishing for Client

User: /draft-email polish --existing-draft "Hi client, about your issue with the software, we looked into it and it seems like there's a bug. We're working on fixing it. Should be done soon. Let us know if you have more questions. Thanks!" --audience client

PersonalOS:
Subject: Update: Software Issue Resolution - [Ticket #]

Hi [Client Name],

Thank you for bringing the software issue to our attention. I wanted to provide you with an update.

**Issue Status:**
Our team has identified the cause and is currently implementing a fix.

**Timeline:**
We expect to resolve this issue and deploy the fix by [date/time].

**Next Steps:**
I'll send you a confirmation once the fix is live, along with instructions for any steps you may need to take.

If you experience any further issues or have questions, please don't hesitate to reach out.

We appreciate your patience as we work to resolve this.

Best regards,
[Your Name]
[Support Team]

---

Improvements made:
✓ Professional and reassuring tone (appropriate for client)
✓ Clear status and timeline provided
✓ Set expectations for next steps
✓ Added appreciation and reassurance
✓ Professional closing

Advanced Best Practices

1. Match formality to relationship - Don't be too formal with close colleagues, too casual with executives
2. Consider cultural context - Different cultures have different communication norms
3. Adjust length based on recipient - Executives want concise, colleagues may want detail
4. Use diplomacy for difficult topics - Frame feedback constructively, find common ground
5. Polish before sending - Always review for clarity, tone, and completeness
6. Learn from patterns - Notice which emails get good responses, replicate the style

Advanced Common Mistakes

❌ Mistake 1: One tone for all recipients

• Fix: Adjust based on audience and relationship

❌ Mistake 2: Too formal for internal team, too casual for executives

• Fix: Match formality to context and relationship level

❌ Mistake 3: No consideration of cultural differences

• Fix: Research cultural norms for international recipients

❌ Mistake 4: Sending drafts without polishing

• Fix: Always review for clarity, flow, and tone

❌ Mistake 5: Ignoring which styles get good responses

• Fix: Learn from your email patterns and replicate success

Tier 3: Learning & Strategic Communication

Expert Capabilities

Style Learning from Sent Emails:

• Analyze your sent email patterns
• Learn your natural writing style
• Identify which emails get good responses
• Match your style when drafting new emails
• Suggest improvements based on successful patterns

Multi-Email Sequences:

• Plan email campaigns with consistent messaging
• Maintain context across sequence
• Escalate or soften tone appropriately
• Track responses and adapt
• Auto-generate follow-up emails

Negotiation Emails:

• Collaborative negotiation style (win-win focus)
• Competitive negotiation style (advantage-focused)
• Diplomatic negotiation style (relationship-preserving)
• Identify BATNA (Best Alternative to Negotiated Agreement)
• Anchor appropriately based on context

Persuasion Frameworks:

• AIDA (Attention, Interest, Desire, Action)
• PAS (Problem, Agitation, Solution)
• Storytelling approach
• Social proof and authority
• Scarcity and urgency

Expert Examples

Example 1: Style Learning & Matching

User: /draft-email --learn-from "my sent emails" --style-match

PersonalOS:
✓ Analyzed 1,247 sent emails from the past year

Your Email Style Profile:
- Length: Average 87 words (concise)
- Tone: Semi-formal to professional
- Structure: Often uses bullet points for clarity
- Subject lines: Usually 6-10 words, specific
- Opening: Direct, states purpose quickly
- Closing: Simple "Best, [Name]"

Patterns That Get Good Responses:
- Emails with bullet points have 40% higher response rate
- "Question" subject lines get fastest responses
- Direct ask in last paragraph improves response rate by 35%
- Short emails (under 100 words) get 25% more replies

Example of your style applied to new email:

Subject: Partnership Opportunity - PersonalOS

Hi Russell,

I'd like to explore a potential partnership between PersonalOS and your work on AI agent systems.

I think there's value in:
1. Integrating our adaptive learning capabilities
2. Sharing research insights
3. Potential collaboration opportunities

Would you be open to a 30-minute call next week to discuss?

I'm available Tuesday or Thursday afternoons.

Best,
Alex

---

Style matched to your profile:
✓ Concise (67 words)
✓ Bullet points for clarity
✓ Direct ask in last paragraph
✓ Simple closing
✓ Specific availability

Example 2: Multi-Email Sequence

User: /draft-email --sequence "sales outreach" [e-mail] "product demo" --maintain-context

PersonalOS:
✓ Generated 4-email outreach sequence

Email 1: Initial Outreach
Subject: Demo Invitation: PersonalOS for Cowork

Hi [Name],

I'm reaching out to introduce PersonalOS, an adaptive productivity system for Claude Cowork users.

We help teams work smarter by:
- Learning your workflow patterns over time
- Automating repetitive tasks
- Suggesting optimizations based on your work style

Would you be open to a 20-minute demo to see if it's a good fit?

Best,
Alex

---

Email 2: Follow-Up (3 days later)
Subject: Re: Demo Invitation: PersonalOS

Hi [Name],

Following up on my previous email about PersonalOS.

I understand you're busy, but I wanted to mention that teams using PersonalOS have seen a 30% productivity increase on average.

If you're interested, I'm still open to that 20-minute demo.

Best,
Alex

---

Email 3: Value-Add Follow-Up (7 days later)
Subject: PersonalOS case study: [Similar Company]

Hi [Name],

I thought you might be interested in this case study about how [Similar Company] used PersonalOS to improve their team's workflow.

They saw results in just 2 weeks of implementation.

If you'd like to see the full case study or discuss how it might apply to your team, let me know.

Best,
Alex

---

Email 4: Final Outreach (14 days later)
Subject: One last question about PersonalOS

Hi [Name],

I'll make this my last email.

Before we close the loop, I had one question: Is now a good time to explore productivity tools, or should I reach out in a few months?

I want to respect your time and not be a pest, so your honest answer would be helpful.

Best,
Alex

---

Sequence strategy:
✓ Email 1: Initial outreach with clear value
✓ Email 2: Social proof and benefit reinforcement
✓ Email 3: Case study for credibility
✓ Email 4: Respectful close with question

Schedule:
- Email 1: Send now
- Email 2: Wait 3 days if no response
- Email 3: Wait 7 days after Email 2 if no response
- Email 4: Wait 14 days after Email 3 if no response

Example 3: Negotiation Email

User: /draft-email --negotiation --strategy collaborative [e-mail] "contract terms discussion"

PersonalOS:
Subject: Contract Terms Discussion - [Project Name]

Hi [Client Name],

Thank you for sending over the contract. I've reviewed the terms and would like to discuss a few points.

**Where We Align:**
I'm in full agreement on:
- Project scope (3 phases as outlined)
- Timeline (8-week delivery)
- Quality standards (as specified in SOW)

**Areas for Discussion:**

1. Payment Schedule
   - Your proposal: 50% upfront, 50% on delivery
   - My suggestion: 25% upfront, 25% on phase 1 complete, 25% on phase 2 complete, 25% on delivery
   - Rationale: This aligns payments with milestone progress and reduces risk for both parties

2. Revision Rounds
   - Your proposal: 2 revision rounds
   - My suggestion: 3 revision rounds
   - Rationale: Ensures final deliverable meets your expectations without excessive back-and-forth

3. Timeline Buffer
   - Your proposal: Fixed 8-week deadline
   - My suggestion: 8-week target with 1-week buffer for unforeseen issues
   - Rationale: Provides flexibility if unexpected challenges arise; you still get deliverables on original date

**My Commitment:**
I'm fully committed to delivering high-quality work within the agreed timeline. These adjustments help ensure a successful outcome for both of us.

**Next Steps:**
I'm open to discussing these points and finding a solution that works for you. Would you have time for a 30-minute call this week?

I'm available:
- [Day], [Time]
- [Day], [Time]

Let me know what works best for you.

Best regards,
Alex

---

Negotiation strategy applied:
✓ Collaborative approach (win-win focus)
✓ Start with agreement (builds rapport)
✓ Clear rationale for each request
✓ Reasonable compromises
✓ Maintains relationship focus
✓ Specific call to action

Expert Best Practices

1. Learn from your patterns - Analyze which emails work and replicate success
2. Use sequences strategically - Plan multi-email campaigns with escalating value
3. Choose negotiation style based on context - Collaborative for relationships, competitive for transactions
4. Maintain credibility - Don't overpromise or misrepresent
5. Always have a BATNA - Know your walk-away point
6. Respect boundaries - Don't spam or over-persuade
7. Track response rates - Learn what works and iterate

Expert Common Mistakes

❌ Mistake 1: One-size-fits-all approach

• Fix: Adapt style and strategy based on recipient and context

❌ Mistake 2: Not learning from past emails

• Fix: Analyze your sent emails to identify successful patterns

❌ Mistake 3: Wrong negotiation style for situation

• Fix: Use collaborative for relationships, competitive for one-time transactions

❌ Mistake 4: Spamming with too many follow-ups

• Fix: Respect boundaries, know when to stop outreach

❌ Mistake 5: No measurement of effectiveness

• Fix: Track open rates, response rates, and outcomes

Integration with Other Skills

• message-review: Review emails before sending for clarity and tone
• tone-adjuster: Fine-tune emotional register of emails
• style-transfer: Adjust writing style for different contexts
• grammar-check: Ensure emails are error-free

Troubleshooting

Issue: Emails not getting responses

• Fix: Improve subject lines, make call to action clearer, check if too long

Issue: Wrong tone for recipient

• Fix: Use audience analysis, adjust formality based on relationship

Issue: Emails are too long and rambling

• Fix: Use style transfer to make concise, focus on key points

Issue: Can't find the right words for difficult email

• Fix: Use negotiation frameworks for difficult conversations

Issue: Inconsistent style across emails

• Fix: Use style learning to match your successful patterns

Success Metrics

• Response rate > 40% for outreach emails
• Emails sent within 5 minutes of intent > 80%
• Tone appropriate for recipient > 90%
• Clear call to action in every email > 95%
• Grammar and style errors < 5%

After This Skill

After drafting...	Suggest...
Always	"Review before sending — nothing goes out without your approval."
Mentioned new person	Silently add to context/team-directory.md if not there
Decision in email	"Should I log this decision to your decision log?"
Follow-up pattern detected	Note in memory/patterns.md if this type of email is recurring