workflow-triggering

name	workflow-triggering
description	Start AEM Workflows on AEM as a Cloud Service using all available triggering mechanisms. Use when starting workflows manually via the Timeline UI, programmatically via WorkflowSession.startWorkflow(), via the HTTP Workflow API, through Manage Publication, or passing initial metadata and payload to a workflow instance.
license	Apache-2.0

Workflow Triggering (Cloud Service)

All mechanisms to start a workflow on AEM Cloud Service — from UI, programmatic API, HTTP API, and Manage Publication.

Variant Scope

• AEM Cloud Service only.
• Use service users with workflow-process-service sub-service mapping for programmatic triggering.

Triggering Mechanisms Summary

Mechanism	Use Case
Timeline UI	One-off manual start on a single page or asset
Manage Publication	Multi-page batch start, integrates with publish pipeline
WorkflowSession API	Backend Java code, scheduled jobs, event handlers
HTTP Workflow API	REST calls, scripts, external integrations
Workflow Launchers	Automatic on JCR events — see workflow-launchers skill

1. Manual via Timeline UI

1. Navigate to a page or asset in Sites/Assets console
2. Open Timeline panel (clock icon)
3. Click Start Workflow
4. Select the model from the dropdown
5. Optionally enter a workflow title and comment
6. Click Start

The workflow starts with the selected item as JCR_PATH payload and the current user as initiator.

2. Manage Publication (Multi-Page)

1. Sites Console → select pages → Manage Publication
2. Choose action (Publish / Unpublish)
3. Check Include Workflow
4. Select workflow model
5. Click Publish Later or Publish Now

AEM creates a cq:WorkflowContentPackage containing all selected pages as the workflow payload.

3. Programmatic (WorkflowSession API)

@Component(service = MyWorkflowService.class)
public class MyWorkflowService {

    @Reference
    private ResourceResolverFactory resolverFactory;

    public String startWorkflow(String payloadPath, String modelId,
                                Map<String, Object> initialMeta) throws Exception {
        Map<String, Object> auth = Collections.singletonMap(
            ResourceResolverFactory.SUBSERVICE, "workflow-process");
        try (ResourceResolver resolver = resolverFactory.getServiceResourceResolver(auth)) {
            WorkflowSession wfSession = resolver.adaptTo(WorkflowSession.class);
            WorkflowModel model = wfSession.getModel(modelId);
            WorkflowData data = wfSession.newWorkflowData("JCR_PATH", payloadPath);

            // Set initial metadata
            MetaDataMap meta = data.getMetaDataMap();
            if (initialMeta != null) {
                initialMeta.forEach(meta::put);
            }

            Workflow instance = wfSession.startWorkflow(model, data);
            return instance.getId();
        }
    }
}

Model ID format: /var/workflow/models/my-workflow (the runtime path, not the design-time path)

4. HTTP Workflow API

# Start a workflow
curl -u admin:admin -X POST \
  "http://localhost:4502/api/workflow/instances" \
  -d "model=/var/workflow/models/my-workflow" \
  -d "payloadType=JCR_PATH" \
  -d "payload=/content/my-site/en/home" \
  -d "workflowTitle=Review Request from CI"

# Response: 201 Created with Location header pointing to instance path

# Get workflow instance details
curl -u admin:admin \
  "http://localhost:4502/api/workflow/instances/<instanceId>.json"

# List running instances
curl -u admin:admin \
  "http://localhost:4502/api/workflow/instances?state=RUNNING&model=/var/workflow/models/my-workflow"

Guardrails

• Always specify a workflowTitle when starting programmatically — it helps operators identify instances in the console.
• Never start workflows with admin credentials from production code. Use a service user.
• Model ID must be the /var/workflow/models/ path (runtime). Do not use the /conf design-time path.
• Check that the model is synced to /var/workflow/models/ before calling startWorkflow().

References

• triggering-mechanisms.md — detailed guide for each mechanism
• programmatic-api.md — WorkflowSession API patterns and service user setup
• api-reference.md
• jcr-paths-reference.md
• cloud-service-guardrails.md