submission-checklist

name	submission-checklist
version	1.0.0
description	Pre-submission checklist for thesis, journal articles, and conference papers. Format verification, requirement compliance, and final polishing.
allowed-tools	["Read","Write","Edit"]

Submission Checklist

Final check sebelum submit thesis, journal, atau conference paper.

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THESIS/DISSERTATION CHECKLIST

Format Requirements

• Title page → Correct format, committee signatures
• Abstract → Within word limit (usually 200-300 words)
• Table of contents → Accurate page numbers
• List of tables → All tables numbered
• List of figures → All figures numbered
• Acknowledgments → Appropriate tone
• References → Consistent format (APA/MLA/etc.)
• Appendices → Labeled, referenced in text
• Page numbers → Correct sequence
• Margins → Follow university guidelines (usually 1 inch)
• Font → Times New Roman 12pt or as specified
• Line spacing → Double or 1.5 as required
• Citation style → Consistent throughout

Content Requirements

• Introduction → Clear research questions/objectives
• Literature review → Comprehensive, current, synthesized
• Methodology → Replicable, justified
• Results → Clear presentation, tables/figures
• Discussion → Interpretation of findings
• Conclusion → Answers research questions
• Recommendations → Practical/theoretical implications

Technical Requirements

• Spelling/grammar → Proofread or use tool
• Academic tone → Formal, objective
• Consistency → Terminology, abbreviations
• Figures/tables → High resolution, APA style
• Equations → Numbered, formatted correctly
• Acronyms → Defined on first use
• Headings → Correct hierarchy

Administrative

• Ethics approval → Number documented
• Plagiarism check → Within acceptable limit
• Binding requirements → Follow university specs
• Copies required → Number of hard/soft copies
• Declaration → Signed originality statement

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JOURNAL ARTICLE CHECKLIST

Pre-Submission Research

• Journal scope → Article fits aims
• Author guidelines → Read and followed
• Recent articles → Familiar with journal style
• Impact factor → Appropriate for your work
• Open access → Fee checked (if applicable)

Format Verification

Element	Check
Word count	Within limits (abstract + body)
References	Correct style, recent sources
Tables	Numbered, cited in text
Figures	High-res, separate files if required
Supplementary	Labeled, referenced
Author info	ORCID, affiliations, emails
Running head	If required
Keywords	3-7 relevant terms

Content Quality

• Title → Specific, informative
• Abstract → Standalone, accurate
• Introduction → Clear gap, research question
• Literature → Current, relevant
• Methods → Detailed, ethical approval
• Results → Objective presentation
• Discussion → Interpreted, limitations
• Conclusion → Supported by findings
• References → Complete, properly formatted

Common Journal Requirements

Always check:

• Reference limit (some journals: max 30-50)
• Figure limit (max 5-10 figures)
• Table limit
• Supplementary material rules
• Conflict of interest disclosure
• Data availability statement
• Funding acknowledgment

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CONFERENCE PAPER CHECKLIST

Submission Requirements

• Deadline → Time zone considered
• Template → Used if provided
• Format → PDF, Word, LaTeX as specified
• Length → Pages/words within limit
• Anonymous → If blind review, remove identifying info

Presentation Requirements (if accepted)

• Slides prepared → Follow template
• Time limit → Practice within limit
• Poster size → Check dimensions
• Equipment → Bring adapters, backups
• Handouts → If required

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CITATION STYLE CHECK

APA 7th Edition

• In-text → (Author, Year) or Author (Year)
• Direct quote → (Author, Year, p. XX)
• Multiple authors → Use & in parentheses
• Reference list → Hanging indent, alphabetical
• DOI → Include when available
• Retrieval dates → Only for changing content

IEEE

• In-text → [1], [2, 3], [4]-[6]
• Reference list → Numbered by appearance
• Et al. → 3+ authors: First et al.

Harvard

• In-text → (Author Year) or Author (Year)
• Reference list → Alphabetical by author
• Multiple works → (Author 2020a, 2020b)

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QUALITY CONTROL

Read-Through

1. Read aloud → Awkward phrasing becomes obvious
2. Print and mark → Different from screen reading
3. Read backwards → Catch typos
4. Get feedback → Peer review

Common Errors to Fix

Error Type	Examples
Grammar	Subject-verb agreement, tense consistency
Style	Active vs. passive voice, wordiness
Format	Heading levels, spacing
References	Missing entries, wrong format
Figures	Low resolution, missing labels

Final Polish Checklist

• Word count → Cut if over limit
• Proofreading → Grammar/spelling check
• Consistency → Terms, abbreviations
• Flow → Logical progression
• Clarity → Remove jargon where possible
• Impact → Strong opening and closing

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SUBMISSION PROCESS

Before Submitting

1. Final read → Complete manuscript
2. Checklist review → All items above
3. Co-author approval → All authors sign off
4. Cover letter → Prepared if required
5. Files organized → Main text, figures, tables, supplementary

During Submission

1. System check → Online portal working?
2. Upload files → Follow naming conventions
3. Enter metadata → Keywords, abstracts
4. Suggest reviewers → If required
5. Conflict of interest → Declare
6. Final check → Review before confirm

After Submission

1. Confirmation → Save email
2. Reference number → Note manuscript ID
3. Wait → Timeline varies
4. Follow up → Only if exceeds stated timeline

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TROUBLESHOOTING

"My paper is too long"

• Cut methodology details (put in appendix)
• Remove redundant examples
• Condense literature review
• Focus discussion on main findings

"I don't have enough references"

• Check recent review articles
• Look for cited papers in key articles
• Check conference proceedings
• Search related terms

"My results are weak"

• Don't overclaim
• Discuss limitations honestly
• Focus on contribution, not significance
• Consider practical implications

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EMERGENCY CHECKLIST

Short on time? Minimum checks:

• Abstract accurate and complete
• Citations consistent
• Figures clear and labeled
• No spelling errors in title
• References complete
• Meets word/page count
• Submitted before deadline