planning-with-files

name	planning-with-files
description	Implements Manus-style file-based planning to organize and track progress on complex tasks. Creates task_plan.md, findings.md, and progress.md. Use when asked to plan out, break down, or organize a multi-step project, research task, or any work requiring >5 tool calls. Supports automatic session recovery after /clear.
user-invocable	true
allowed-tools	Read, Write, Edit, Bash, Glob, Grep, WebFetch, WebSearch
hooks	{"PreToolUse":[{"matcher":"Write|Edit|Bash|Read|Glob|Grep","hooks":[{"type":"command","command":"cat task_plan.md 2>/dev/null | head -30 || true"}]}],"PostToolUse":[{"matcher":"Write|Edit","hooks":[{"type":"command","command":"echo '[planning-with-files] File updated. If this completes a phase, update task_plan.md status.'"}]}],"Stop":[{"hooks":[{"type":"command","command":"SD=\"${CODEX_SKILL_ROOT:-$HOME/.codex/skills/planning-with-files}/scripts\"; powershell.exe -NoProfile -ExecutionPolicy Bypass -File \"$SD/check-complete.ps1\" 2>/dev/null || sh \"$SD/check-complete.sh\""}]}]}
metadata	{"version":"2.16.1"}

Planning with Files

Work like Manus: Use persistent markdown files as your "working memory on disk."

FIRST: Check for Previous Session (v2.2.0)

Before starting work, check for unsynced context from a previous session:

# Linux/macOS (auto-detects python3 or python)
$(command -v python3 || command -v python) ~/.codex/skills/planning-with-files/scripts/session-catchup.py "$(pwd)"

# Windows PowerShell
python "$env:USERPROFILE\.codex\skills\planning-with-files\scripts\session-catchup.py" (Get-Location)

If catchup report shows unsynced context:

1. Run git diff --stat to see actual code changes
2. Read current planning files
3. Update planning files based on catchup + git diff
4. Then proceed with task

Important: Where Files Go

• Templates are in ~/.codex/skills/planning-with-files/templates/
• Your planning files go in your project directory

Location	What Goes There
Skill directory (~/.codex/skills/planning-with-files/)	Templates, scripts, reference docs
Your project directory	task_plan.md, findings.md, progress.md

In this environment, these three files are intended to be committed to git with the related task work unless the user explicitly asks otherwise.

Quick Start

Before ANY complex task:

1. Create task_plan.md — Use templates/task_plan.md as reference
2. Create findings.md — Use templates/findings.md as reference
3. Create progress.md — Use templates/progress.md as reference
4. Re-read plan before decisions — Refreshes goals in attention window
5. Update after each phase — Mark complete, log errors

Note: Planning files go in your project root, not the skill installation folder.

The Core Pattern

Context Window = RAM (volatile, limited)
Filesystem = Disk (persistent, unlimited)

→ Anything important gets written to disk.

File Purposes

File	Purpose	When to Update
task_plan.md	Phases, progress, decisions	After each phase
findings.md	Research, discoveries	After ANY discovery
progress.md	Session log, test results	Throughout session

Critical Rules

1. Create Plan First

Never start a complex task without task_plan.md. Non-negotiable.

2. The 2-Action Rule

"After every 2 view/browser/search operations, IMMEDIATELY save key findings to text files."

This prevents visual/multimodal information from being lost.

3. Read Before Decide

Before major decisions, read the plan file. This keeps goals in your attention window.

4. Update After Act

After completing any phase:

• Mark phase status: in_progress → complete
• Log any errors encountered
• Note files created/modified

5. Log ALL Errors

Every error goes in the plan file. This builds knowledge and prevents repetition.

## Errors Encountered
| Error | Attempt | Resolution |
|-------|---------|------------|
| FileNotFoundError | 1 | Created default config |
| API timeout | 2 | Added retry logic |

6. Never Repeat Failures

if action_failed:
    next_action != same_action

Track what you tried. Mutate the approach.

The 3-Strike Error Protocol

ATTEMPT 1: Diagnose & Fix
  → Read error carefully
  → Identify root cause
  → Apply targeted fix

ATTEMPT 2: Alternative Approach
  → Same error? Try different method
  → Different tool? Different library?
  → NEVER repeat exact same failing action

ATTEMPT 3: Broader Rethink
  → Question assumptions
  → Search for solutions
  → Consider updating the plan

AFTER 3 FAILURES: Escalate to User
  → Explain what you tried
  → Share the specific error
  → Ask for guidance

Read vs Write Decision Matrix

Situation	Action	Reason
Just wrote a file	DON'T read	Content still in context
Viewed image/PDF	Write findings NOW	Multimodal → text before lost
Browser returned data	Write to file	Screenshots don't persist
Starting new phase	Read plan/findings	Re-orient if context stale
Error occurred	Read relevant file	Need current state to fix
Resuming after gap	Read all planning files	Recover state

The 5-Question Reboot Test

If you can answer these, your context management is solid:

Question	Answer Source
Where am I?	Current phase in task_plan.md
Where am I going?	Remaining phases
What's the goal?	Goal statement in plan
What have I learned?	findings.md
What have I done?	progress.md

When to Use This Pattern

Use for:

• Multi-step tasks (3+ steps)
• Research tasks
• Building/creating projects
• Tasks spanning many tool calls
• Anything requiring organization

Skip for:

• Simple questions
• Single-file edits
• Quick lookups

Templates

Copy these templates to start:

• templates/task_plan.md — Phase tracking
• templates/findings.md — Research storage
• templates/progress.md — Session logging

Scripts

Helper scripts for automation:

• scripts/init-session.sh — Initialize all planning files
• scripts/check-complete.sh — Verify all phases complete
• scripts/session-catchup.py — Recover context from previous session (v2.2.0)

Advanced Topics

• Manus Principles: See references/reference.md
• Real Examples: See references/examples.md

Anti-Patterns

Don't	Do Instead
Use only update_plan for persistence	Use update_plan for session tracking and keep task_plan.md/findings.md/progress.md as durable records
State goals once and forget	Re-read plan before decisions
Hide errors and retry silently	Log errors to plan file
Stuff everything in context	Store large content in files
Start executing immediately	Create plan file FIRST
Repeat failed actions	Track attempts, mutate approach
Create files in skill directory	Create files in your project