meeting-intelligence

name	meeting-intelligence
description	Prepare meeting materials by gathering context from Notion, enriching with research, and creating both an internal pre-read and external agenda saved to Notion.

Meeting Intelligence

Prepares you for meetings by gathering context from Notion, enriching it with research, and creating comprehensive meeting materials. Generates both an internal pre-read for attendees and an external-facing agenda for the meeting itself.

Quick Start

When asked to prep for a meeting:

1. Gather Notion context: Search for related pages
2. Fetch details: Read relevant content
3. Enrich with research: Add context, industry insights, or best practices
4. Create internal pre-read: Background context document for attendees
5. Create external agenda: Meeting agenda shared with all participants
6. Link resources: Connect both docs to related projects and each other

Meeting Prep Workflow

Step 1: Understand meeting context

Collect meeting details:

• Meeting topic/title
• Attendees (internal team + external participants)
• Meeting purpose (decision, brainstorm, status update, customer demo)
• Meeting type (internal only vs. external participants)
• Related project/initiative
• Specific topics to cover

Step 2: Search for Notion context

Find relevant content:

• Project pages related to meeting topic
• Previous meeting notes
• Specifications or design docs
• Related tasks or issues
• Recent updates or reports
• Customer/partner information (if applicable)

Step 3: Enrich with research

Beyond Notion content, add value through:

For technical meetings: Explain complex concepts, summarize best practices, provide competitive context

For customer meetings: Research company background (public info), industry trends, common pain points

For decision meetings: Decision-making frameworks, risk analysis patterns, trade-off considerations

Step 4: Create internal pre-read

Title: "[Meeting Topic] - Pre-Read (Internal)"

Content structure:

• Meeting Overview: Date, time, attendees, purpose
• Background Context: What this is about, why it matters, links to Notion pages
• Current Status: Where we are now, recent updates, key metrics
• Context & Insights: Industry context, relevant considerations
• Key Discussion Points: Topics needing airtime, open questions, decisions required
• What We Need: Expected outcomes, decisions to make, next steps to define

Audience: Internal attendees only

Step 5: Create external agenda

Title: "[Meeting Topic] - Agenda"

Content structure:

• Meeting Details: Date, time, attendees
• Objective: Clear meeting goal (1-2 sentences)
• Agenda Items (with time allocations)
• Discussion Topics: Key items to cover, questions to answer
• Decisions Needed: Clear decision points
• Action Items: (To be filled during meeting)
• Related Resources: Links to relevant pages, link to pre-read

Audience: All participants (internal + external)

Step 6: Link documents

1. Link pre-read to agenda with mention
2. Link both to project page's "Meetings" section
3. Cross-reference for easy navigation

Agenda Types by Meeting Purpose

Purpose	Structure
Decision	Details → Objective → Options (Pros/Cons) → Recommendation → Discussion → Decision → Actions
Status Update	Details → Status → Progress → Upcoming → Blockers → Discussion → Actions
Customer/External	Details → Objective → Agenda Items (timed) → Discussion → Next Steps
Brainstorming	Details → Objective → Constraints → Ideas → Discussion → Next Steps

Best Practices

1. Create both documents for important meetings
2. Distinguish sources: Label what's from Notion vs. research
3. Start with search: Cast wide net, then narrow
4. Keep pre-read concise: 2-3 pages maximum
5. Professional external docs: Agenda should be polished and focused
6. Share early: Give attendees 24hr+ to review important meetings
7. Update post-meeting: Capture decisions and actions in agenda

Common Issues

Issue	Solution
Too much context	Split into pre-read (comprehensive) and agenda (focused)
Can't find relevant pages	Broaden search, try different terms, ask user for URLs
Meeting purpose unclear	Ask user to clarify before proceeding
External meeting - no internal context	Create simpler structure, skip or minimize pre-read