expense-report

name	expense-report
description	File and validate employee expense reports according to Contoso company policy. Use when asked about expense submissions, reimbursement rules, receipt requirements, spending limits, or expense categories.
metadata	{"author":"contoso-finance","version":"2.1"}

Expense Report

Categories and Limits

Category	Limit	Receipt	Approval
Meals — solo	$50/day	>$25	No
Meals — team/client	$75/person	Always	Manager if >$200 total
Lodging	$250/night	Always	Manager if >3 nights
Ground transport	$100/day	>$15	No
Airfare	Economy	Always	Manager; VP if >$1,500
Conference/training	$2,000/event	Always	Manager + L&D
Office supplies	$100	Yes	No
Software/subscriptions	$50/month	Yes	Manager if >$200/year

Filing Process

1. Collect receipts — must show vendor, date, amount, payment method.
2. Categorize per table above.
3. Use template: assets/expense-report-template.md.
4. For client/team meals: list attendee names and business purpose.
5. Submit — auto-approved if <$500; manager if $500–$2,000; VP if >$2,000.
6. Reimbursement: 10 business days via direct deposit.

Policy Rules

• Submit within 30 days of transaction.
• Alcohol is never reimbursable.
• Foreign currency: convert to USD at transaction-date rate; note original currency and amount.
• Mixed personal/business travel: only business portion reimbursable; provide comparison quotes.
• Lost receipts (>$25): file Lost Receipt Affidavit from Finance. Max 2 per quarter.
• For policy questions not covered above, consult the FAQ: references/POLICY_FAQ.md. Answers should be based on what this document and the FAQ state.