kanban-worker

---

name: kanban-worker description: Pitfalls, examples, and edge cases for Hermes Kanban workers. The lifecycle itself is auto-injected into every worker's system prompt as KANBAN_GUIDANCE (from agent/prompt_builder.py); this skill is what you load when you want deeper detail on specific scenarios. version: 2.0.0 platforms: [linux, macos, windows] environments: [kanban] metadata: hermes: tags: [kanban, multi-agent, collaboration, workflow, pitfalls] related_skills: [kanban-orchestrator] links:

• "[[@identity/brain/rules]]" links:
• "[[@action/skills/SKILL-INDEX]]"
• "[[@identity/brain/rules]]"

---

Kanban Worker — Pitfalls and Examples

kanban-worker: this is the detail layer.

Sub-steps with task()

When your task requires sub-steps (analysis → implementation → testing), use task(subagent_type="<name>", description="summary", prompt="...") to spawn subagents. Types: explorer, implementer, tester, reviewer. The subagent_type parameter is built into the task tool schema — discoverable without loading a skill.

For worktree-isolated or tmux-parallel work, use gjc_delegate_execute / gjc_delegate_team via GJC Coordinator MCP.

Workspace handling

Your workspace kind determines how you should behave inside $HERMES_KANBAN_WORKSPACE:

Kind	What it is	How to work
scratch	Fresh tmp dir, yours alone	Read/write freely; it gets GC'd when the task is archived.
dir:<path>	Shared persistent directory	Other runs will read what you write. Treat it like long-lived state. Path is guaranteed absolute (the kernel rejects relative paths).
worktree	Git worktree at the resolved path	If .git doesn't exist, run git worktree add <path> ${HERMES_KANBAN_BRANCH:-wt/$HERMES_KANBAN_TASK} from the main repo first, then cd and work normally. Commit work here.

Tenant isolation

If $HERMES_TENANT is set, the task belongs to a tenant namespace. When reading or writing persistent memory, prefix memory entries with the tenant so context doesn't leak across tenants:

• Good: business-a: Acme is our biggest customer
• Bad (leaks): Acme is our biggest customer

Good summary + metadata shapes

The kanban_complete(summary=..., metadata=...) handoff is how downstream workers read what you did. Patterns that work:

Coding task:

kanban_complete(
    summary="shipped rate limiter — token bucket, keys on user_id with IP fallback, 14 tests pass",
    metadata={
        "changed_files": ["rate_limiter.py", "tests/test_rate_limiter.py"],
        "tests_run": 14,
        "tests_passed": 14,
        "decisions": ["user_id primary, IP fallback for unauthenticated requests"],
    },
)

Coding task that needs human review (review-required):

For most code-changing tasks, the work isn't truly done until a human reviewer has eyes on it. Block instead of complete, with reason prefixed review-required: so the dashboard surfaces the row as needing review. Drop the structured metadata (changed files, test counts, diff/PR url) into a comment first, since kanban_block only carries the human-readable reason — comments are the durable annotation channel. Reviewer either approves and runs kanban_unblock(task_id=...) (which re-spawns you with the comment thread for any follow-ups) or asks for changes via another comment.

import json

kanban_comment(
    body="review-required handoff:\n" + json.dumps({
        "changed_files": ["rate_limiter.py", "tests/test_rate_limiter.py"],
        "tests_run": 14,
        "tests_passed": 14,
        "diff_path": "/path/to/worktree",  # or PR url if pushed
        "decisions": ["user_id primary, IP fallback for unauthenticated requests"],
    }, indent=2),
)
kanban_block(
    reason="review-required: rate limiter shipped, 14/14 tests pass — needs eyes on the user_id/IP fallback choice before merging",
)

**Side effect:** A `post_tool_call` hook fires after every `kanban_complete`, syncing review-required/blocked/critical tasks to a Linear issue tracker (DEPRECATED 2026-06-14 — Linear integration paused, pending Huly evaluation). The hook stub remains at `~/.{{AGENT_NAME_LOWER}}/scripts/kanban_linear_sync.py`.

Use `kanban_complete` only when the task is genuinely terminal
Use `kanban_complete` only when the task is genuinely terminal — e.g. a one-line typo fix, a docs change with no functional consequences, or a research task where the artifact IS the writeup itself.

**Research task:**
```python
kanban_complete(
    summary="3 competing libraries reviewed; vLLM wins on throughput, SGLang on latency, Tensorrt-LLM on memory efficiency",
    metadata={
        "sources_read": 12,
        "recommendation": "vLLM",
        "benchmarks": {"vllm": 1.0, "sglang": 0.87, "trtllm": 0.72},
    },
)

Review task:

kanban_complete(
    summary="reviewed PR #123; 2 blocking issues found (SQL injection in /search, missing CSRF on /settings)",
    metadata={
        "pr_number": 123,
        "findings": [
            {"severity": "critical", "file": "api/search.py", "line": 42, "issue": "raw SQL concat"},
            {"severity": "high", "file": "api/settings.py", "issue": "missing CSRF middleware"},
        ],
        "approved": False,
    },
)

Shape metadata so downstream parsers (reviewers, aggregators, schedulers) can use it without re-reading your prose.

Claiming cards you actually created

If your run produced new kanban tasks (via kanban_create), pass the ids in created_cards on kanban_complete. The kernel verifies each id exists and was created by your profile; any phantom id blocks the completion with an error listing what went wrong, and the rejected attempt is permanently recorded on the task's event log. Only list ids you captured from a successful kanban_create return value — never invent ids from prose, never paste ids from earlier runs, never claim cards another worker created.

# GOOD — capture return values, then claim them.
c1 = kanban_create(title="remediate SQL injection", assignee="security-worker")
c2 = kanban_create(title="fix CSRF middleware", assignee="web-worker")

kanban_complete(
    summary="Review done; spawned remediations for both findings.",
    metadata={"pr_number": 123, "approved": False},
    created_cards=[c1["task_id"], c2["task_id"]],
)

# BAD — claiming ids you don't have captured return values for.
kanban_complete(
    summary="Created remediation cards t_a1b2c3d4, t_deadbeef",  # hallucinated
    created_cards=["t_a1b2c3d4", "t_deadbeef"],                   # → gate rejects
)

If a kanban_create call fails (exception, tool_error), the card was NOT created — do not include a phantom id for it. Retry the create, or omit the id and mention the failure in your summary. The prose-scan pass also catches t_<hex> references in your free-form summary that don't resolve; these don't block the completion but show up as advisory warnings on the task in the dashboard.

Block reasons that get answered fast

Bad: "stuck" — the human has no context.

Good: one sentence naming the specific decision you need. Leave longer context as a comment instead.

kanban_comment(
    task_id=os.environ["HERMES_KANBAN_TASK"],
    body="Full context: I have user IPs from Cloudflare headers but some users are behind NATs with thousands of peers. Keying on IP alone causes false positives.",
)
kanban_block(reason="Rate limit key choice: IP (simple, NAT-unsafe) or user_id (requires auth, skips anonymous endpoints)?")

The block message is what appears in the dashboard / gateway notifier. The comment is the deeper context a human reads when they open the task.

Heartbeats worth sending

Good heartbeats name progress: "epoch 12/50, loss 0.31", "scanned 1.2M/2.4M rows", "uploaded 47/120 videos".

Bad heartbeats: "still working", empty notes, sub-second intervals. Every few minutes max; skip entirely for tasks under ~2 minutes.

Retry scenarios

If you open the task and kanban_show returns runs: [...] with one or more closed runs, you're a retry. The prior runs' outcome / summary / error tell you what didn't work. Don't repeat that path. Typical retry diagnostics:

• outcome: "timed_out" — the previous attempt hit max_runtime_seconds. You may need to chunk the work or shorten it.
• outcome: "crashed" — OOM or segfault. Reduce memory footprint.
• outcome: "spawn_failed" + error: "..." — usually a profile config issue (missing credential, bad PATH). Ask the human via kanban_block instead of retrying blindly.
• outcome: "reclaimed" + summary: "task archived..." — operator archived the task out from under the previous run; you probably shouldn't be running at all, check status carefully.
• outcome: "blocked" — a previous attempt blocked; the unblock comment should be in the thread by now.

Notification routing

You can configure the gateway to receive cross-profile Kanban task notifications by adding notification_sources to ~/.config/opencode/opencode.jsonc.

• notification_sources: ['*'] accepts subscriptions from all profiles.
• notification_sources: ['default', 'zilor-ppt'] or "default,zilor-ppt" restricts subscriptions to specified profiles.
• Omitting the key keeps the default behavior (profile isolation).

Provenance Convention (kanban task)

모든 kanban task body는 trigger/context를 함께 기록해야 한다. 이 결정을 내리게 된 맥락이 무엇인지 명시.

Task 생성 시 (kanban_create)

Body에 ## Origin 섹션 추가:

## Origin
- Trigger: [무슨 문제/요청에서 비롯되었는가]
- Session: [YYYY-MM-DD topic]
- Decision rationale: [왜 이렇게 하는가, 어떤 대안이 있었는가]

Task 완료 시 (kanban_complete)

metadata에 provenance 및 leverage score 기록:

kanban_complete(
    summary="...",
    metadata={
        "trigger": "사용자 요청: Y 문제 해결",
        "taste_decision": "왜 이 접근법이 최선이었는지",
        "leverage_score": 4,
        "problems_eliminated": ["problem A", "problem B"],
    },
)

---

Leverage Score Convention

모든 kanban task는 leverage assessment를 포함해야 한다. 생성 시 "이 작업이 해결되면 몇 개의 다른 문제가 자동으로 사라지는가?"를 평가하고, 완료 시 실제 impact를 기록한다.

Task 생성 시 (kanban_create)

Body에 ## Leverage Assessment 섹션 추가:

## Leverage Assessment
- 이 작업 해결 시 자동 해결되는 문제:
  1. ...
  2. ...
- Leverage Score (1-5): N
- 근거: 왜 이 점수인지 간단히

Task 완료 시 (kanban_complete)

metadata에 실제 impact 기록:

kanban_complete(
    summary="...",
    metadata={
        "leverage_score": 4,
        "problems_eliminated": ["problem A", "problem B"],
        "taste_decision": "왜 이 접근법이 최선이었는지",
    },
)

점수 기준

Score	의미	예시
5	전체 시스템의 근본 문제 해결	아키텍처 변경으로 클래스 전체 제거
4	여러 하위 문제를 한 번에 해결	공통 모듈 추출로 N개 중복 제거
3	명확한 개선 + 1-2개 부수 효과	config 정리로 수동 스탭 제거
2	국소적 개선, 부수 효과 없음	버그 수정
1	표면적 변경, 영향 제한적	오타 수정, 문서 업데이트

---

Do NOT

• Call delegate_task as a substitute for kanban_create. delegate_task is for short reasoning subtasks inside YOUR run; kanban_create is for cross-agent handoffs that outlive one API loop.
• Call clarify to ask the human a question. You are running headless — there is no live user to answer. The call will time out (default ~120s) and the task will sit silently in running with no signal that it needs input. Use kanban_comment (context) + kanban_block(reason=...) (decision needed) instead — the task surfaces on the board as blocked, the operator sees it, unblocks with their answer in a comment, and you respawn with the thread.
• Modify files outside $HERMES_KANBAN_WORKSPACE unless the task body says to.
• Create follow-up tasks assigned to yourself — assign to the right specialist.
• Complete a task you didn't actually finish. Block it instead.

Board Maintenance (Periodic Cleanup)VERIFIED

Kanban boards accumulate stale tasks over time. Run this cleanup periodically (every 2-4 weeks or on request).

Process

1. Read the full board via the dashboard API (GET /kanban/api/board or kanban_list). Group by status + board.
2. Identify duplicates: same topic keyword in multiple task titles. Compare body completeness, assignee, and creation date. Keep the task with: fuller body, has an assignee, more recent date.
3. Identify stale items: todo/ready tasks 14+ days old with no assignee — abandoned. Propose deletion.
4. Identify completed items: tasks whose result is just a log line (no retained data). Propose archiving (delete from board).
5. Present a proposal before mass deletion. Group by reason (duplicates, stale, completed). Get approval per group.
6. Execute: POST /kanban/api/delete with task_id form param. One task per request. Order: duplicates first, then completed, then stale.

Duplicate detection heuristics

• Same [draft-xxx] prefix + matching keyword = likely duplicate
• Empty body or <100 chars = incomplete, delete candidate
• Unassigned tasks are more disposable than assigned ones
• Older tasks with no progress = stale

What NOT to delete

• in_progress tasks (actively worked)
• Tasks with meaningful result data not stored elsewhere
• Tasks the user explicitly wants to keep

Post-cleanup

curl -s http://macmini:8765/kanban/api/board | python3 -m json.tool

Pitfalls

Worker crash with "pid not alive" on spawn. When the dispatcher reports pid NNNNN not alive repeatedly and the task moves to gave_up/blocked, the worker process died before doing any work. Causes:

1. Python import error at startup — worker starts but immediately crashes on an ImportError. Fix: check the dispatcher log (~/.{{AGENT_NAME_LOWER}}/P4-cortex/scripts/kanban/logs/dispatcher.log or grep -r "task_id" ~/.{{AGENT_NAME_LOWER}}/P4-cortex/scripts/kanban/logs/workers/). Common causes: missing venv, broken PYTHONPATH (customize layer), missing cloudflare workers-types, or a dependency that's only available in node_modules (npm context missing).
2. Segfault in workerd/sqlite — less common. Check system logs.
3. Dispatcher's spawn mechanism issue on macOS — fork-exec of run_kanban_worker.py may fail if the shell environment has conflicting PYTHONPATH or if the venv's python binary is missing.

Diagnostic steps for "pid not alive":

# 1. Try spawning the worker manually
cd ~/.{{AGENT_NAME_LOWER}}
source .venv/bin/activate
python ~/.{{AGENT_NAME_LOWER}}/scripts/run_kanban_worker.py --task-id <TASK_ID> 2>&1 | head -50

# 2. Check if it's an import error
python -c "from tools.kanban import kanban_show" 2>&1

# 3. Check PYTHONPATH
echo $PYTHONPATH

Note: A blocked/crashed kanban task does NOT mean the work needs recovery — the user may have completed it offline in a separate session. Always check the actual filesystem state before assuming recovery is needed (see "Kanban task may be abandoned with work already done outside the board" below).

Task state can change between dispatch and your startup. Between when the dispatcher claimed and when your process actually booted, the task may have been blocked, reassigned, or archived. Always kanban_show first. If it reports blocked or archived, stop — you shouldn't be running.

Kanban task may be abandoned with work already done outside the board. A blocked/crashed/ready kanban task does NOT mean the work needs recovery or execution — the user may have scrapped it mid-flight and completed the work in a separate session or directly on the filesystem. When a task looks like it stalled or never started:

1. Ask the user if the task is still relevant before assuming recovery is needed
2. Check the actual project directory on disk — verify what state the codebase is in
3. Look for AGENTS.md (the project's canonical state document) — read it to understand what work is actually done and what's still pending
4. Cross-reference documented state in AGENTS.md against the actual filesystem tree before reporting anything

This applies especially to orchestrator/fan-out tasks where the kanban card shows status: blocked and children: [todo, todo, ...] — the children may never have run because the orchestrator crashed, but the user may have manually completed the structural work in a different context.

Workspace may have stale artifacts. Especially dir: and worktree workspaces can have files from previous runs. Read the comment thread — it usually explains why you're running again and what state the workspace is in.

Don't rely on the CLI when the tool is available. The kanban_* tools work across all terminal backends (Docker, Modal, SSH). External CLI wrappers may not be available in containerized backends. When in doubt, use the tool.

Stay on the original task — don't drift into side investigations

When the user's original request is Task A, and during execution you discover something that looks like a related mystery (a port mismatch, a different machine's IP, a process from an older project still running), it is tempting to pivot and investigate that side-quest. Don't.

Why this burns turns:

• The side investigation often has its own ambiguity (you don't know which machine, which service, which box is on which port), and answering it requires the user — who just asked you to do Task A
• Each clarifying question delays Task A's actual completion
• Even when you correctly identify the side issue, the user wanted the original task done, not a peripheral cleanup

Pattern from real sessions: User asks "fix SQLITE_BUSY so I can use Huly." You fix SQLITE_BUSY (the actual blocker). User then asks about a port number, hinting at a different machine. You start chasing the IP/port mystery. User cuts you off: "개소리 하지말고 Huly 관련 검색 다시 해서 와라" — meaning, stop the side-quest, return to Huly research (the actual original goal).

Rule:

1. Finish or block on the original task first
2. If a side mystery is genuinely a blocker for the original task, name it in one line and ask the user to confirm before investigating
3. If the side mystery is not a blocker, mention it as a footnote ("also noticed X, do you want me to look at that next?") and let the user choose — don't dive in
4. If the user re-steers, acknowledge briefly and re-orient to the original task without defending the detour

Anti-pattern: Spending 3+ turns investigating a side mystery that turns out to be a different machine on a different network — pure turn waste, and the user is now annoyed.

A second pattern from 2026-06-15 Huly NAS session: User pastes a terminal output that looks like a context for the current task but is actually a stack trace from a different process. Specifically: the user opens with "huly 계정 생성하려는데 브라우저 콘솔에 [wrangler SQLITE_BUSY output]" and assumes the wrangler error is related. wrangler / workerd has nothing to do with Huly (Huly is Node + Mongo/Postgres + Redis; the user's NAS port 8087 hosts Huly, not workerd). The agent's job:

1. Do not assume pasted text is from the same context. Look at the prompt text and the technical content. The user often dumps multiple terminal windows or pastes one-off outputs. Cross-check the actual environment (lsof -i :8787 vs lsof -i :8087, docker ps, the IP they're connecting to).
2. Disambiguate quickly with one diagnostic, not a long investigation. A single lsof -nP -iTCP:8087 -sTCP:LISTEN tells you "what is on this port, on this Mac, right now" — usually enough to name the real environment.
3. If the user's pasted error and the real environment disagree, name it in one sentence: "The wrangler trace you pasted is from a different process (m-log-v2 dev on port 8787); your Huly session is on 192.168.1.100:8087 — that one is on a different machine (NAS). Want me to look at the NAS or fix the Mac dev?"
4. Don't fabricate a connection between unrelated stack traces. If the user says "이게 문제라는데" about a wrangler trace and the real blocker is on a different machine, the honest answer is: "those are different systems; the actual Huly blocker is on the NAS, not this Mac." Don't chase the wrangler trace.

The same lesson applies in reverse: when you (the agent) are chasing a fragile system (like NAS docker containers) and produce reams of guess-and-check debugging output, stop after 2-3 attempts of the same pattern. If the same expect/ssh race condition has bitten you three times in a row, the right move is to ask the user to either run the command themselves or give you a different transport. The user may be running the same fragile command in 2 minutes; you might still be debugging the race condition 30 minutes later.

Dispatcher reads wrong DB → tasks never dispatched. When a custom cron runner dispatches kanban tasks (e.g. {{AGENT_NAME_LOWER}}-cron-runner-001 calling dispatch_once_*.py), verify it reads from the same DB that kanban_create/kanban_list use. The native kanban is at ~/.{{AGENT_NAME_LOWER}}/kanban.db. If the dispatcher reads a separate legacy DB (~/.{{AGENT_NAME_LOWER}}/P2-hippocampus/kanban/state/{{AGENT_NAME_LOWER}}_tasks.db), tasks created via the kanban_* toolset will never dispatch — they exist in a different database. Fix: point the dispatcher to the native kanban DB.

Subprocess PYTHONPATH can shadow modules. When spawning kanban dispatch from a cron runner, explicitly set PYTHONPATH in the subprocess env to prevent leaked sys.path entries (e.g. from a trailing colon in .zshrc) from shadowing utils, tools.registry, and other modules. See shell-init-side-effect-gating skill for the fix pattern.

no_agent cron jobs with .js scripts fail silently. _run_job_script() in the {{AGENT_NAME}} cron scheduler interprets file extension to pick the runner: .sh/.bash → bash, everything else → sys.executable (Python). A .js script passed to no_agent cron will be run by the Python interpreter and fail with a syntax error about non-ASCII characters (e.g. the JS comment's em-dash — triggers it first). Fix: wrap Node.js scripts in a .sh wrapper:

#!/bin/bash
cd "$(dirname "$0")" || exit 1
HULY_KEY="$(grep '^HULY_KEY=' "$HOME/.{{AGENT_NAME_LOWER}}/.env" | head -1 | cut -d= -f2-)"
export HULY_KEY
exec 2>/dev/null
exec node --no-warnings your_script.js

Then point the cron script: field to the .sh file, not the .js file. The wrapper pattern also solves credential masking issues (the system replaces process.env.<SECRET_VAR> patterns with *** in file content; reading via grep in a .sh wrapper avoids this).

Tool reference (no external CLI needed)

All kanban operations use the built-in tools:

• kanban_show(task_id=...) — show task details
• kanban_complete(task_id=..., summary=..., metadata={...}) — mark done
• kanban_block(task_id=..., reason="...") — block for human input
• kanban_create(title="...", assignee="...", parents=[...]) — create new task
• kanban_unblock(task_id=...) — unblock a blocked task
• etc.

Use the tools from inside an agent; they are the only supported interface.