vault-ops

name	vault-ops
description	This skill should be used when a researcher wants to create, search, organize, or manage notes in their Obsidian vault. Triggers on 'create a note', 'find my notes about', 'organize', 'search vault', 'link notes', 'use template', 'vault status', 'check inbox', 'what's in my vault', or any vault file operation.

vault-ops

Read, write, search, and organize the researcher's Obsidian vault. The CLI handles mechanical operations — this skill provides the judgment layer: which template, what links, when to reorganize.

When to Use

• Researcher wants to create a new note (paper notes, meeting, reflection, daily)
• Researcher asks to find, search, or organize vault content
• Researcher wants to link notes or explore connections
• Any read/write operation on vault files

Vault Structure

Standard Carrel vault layout (created via carrel vault init <path>):

vault/
├── inbox/          # Drop zone — unsorted incoming
├── papers/         # Converted papers — one FOLDER per paper
│   └── corley-gioia-2004/
│       ├── paper.md            # The converted paper content
│       └── images/             # Extracted figures/assets
├── notes/          # Research notes, meeting notes, ideas
├── transcripts/    # Audio transcriptions (filed via carrel transcript)
├── drafts/         # Writing in progress
├── talks/          # Presentation prep
├── admin/          # Committee work, letters, admin tasks
├── _meta/          # Cheat sheet, local scratch, reflections, friction log
│   ├── local/      # Local-only working files and exports
│   └── reflections/ # Structured reflection notes
└── _templates/     # Note templates (meeting, reflection, daily, paper-notes)

Papers vs Notes — Critical Distinction

Converted papers and researcher notes are different things:

• Converted paper = the actual paper content converted from PDF/DOCX → filed to papers/<author-year>/paper.md by carrel paper convert. NO note template. Just frontmatter + converted content.
• Paper notes = researcher's own thinking about a paper → saved to notes/ using _templates/paper-notes.md. Links back with [[papers/corley-gioia-2004/paper]].

NEVER apply a note template to a converted paper. The convert command handles papers; vault-ops handles notes about papers.

Template Selection Judgment

Use carrel vault new <name> --template <template> to create from a template, or apply manually:

1. paper-notes — researcher's thinking about a specific paper → notes/
2. meeting — any synchronous conversation → notes/
3. reflection — periodic sensemaking, project retrospectives → _meta/reflections/
4. daily — daily log, task tracking → notes/
5. freeform — no template, open-ended → notes/ or inbox/

Replace {{date}} placeholders with today's date (YYYY-MM-DD). Name files descriptively: meeting-kevin-2026-03-26.md, notes-on-corley-gioia-2004.md.

YAML Frontmatter

All notes should have YAML frontmatter for Obsidian's Properties:

---
title: The Title
tags: [qualitative, identity, organizational-change]
date: 2026-03-26
status: draft
---

For paper notes, include: title, authors, year, journal, doi, tags, status. For meeting notes: date, participants, project, type.

Cross-Linking Intelligence

Use Obsidian wiki-link syntax to connect notes:

• [[note name]] — link to another note
• [[note name|display text]] — link with custom display text
• [[note name#heading]] — link to a specific section

When creating or editing notes, actively suggest relevant links based on vault content: "This paper discusses identity construction — you have notes on that in [[notes/identity-theory-overview]]."

Use carrel vault search <query> to surface related content before suggesting links.

Vault Hygiene

• Check carrel vault status to see accumulation before suggesting organization
• Use carrel vault organize to get sorting suggestions for inbox files
• If inbox has 5+ files, proactively flag: "You have N files in inbox/ — want me to sort them?"
• Update links when moving files: find and replace [[old-name]] → [[new-name]]
• Every content file has a home; only intentional root control files and selected .base trackers stay in the vault root

Analytical Threads

When a researcher wants to explore material through different theoretical lenses, analytical threads keep the experiments organized without flattening them into a single interpretation.

Structure

1. Create notes/threads/<thread-name>/ (e.g., notes/threads/practice-theory/)
2. Create a thread overview note at notes/threads/<thread-name>/README.md with:
   • Lens — what theoretical or methodological frame is being applied
   • Starting questions — what the thread is trying to answer or surface
   • Source material — wiki-links to the papers/transcripts being analyzed (e.g., [[papers/corley-gioia-2004/paper]])
   • Status — one of: active / paused / completed / abandoned (with reason)
3. Notes within a thread follow normal vault-ops conventions — templates, frontmatter, cross-links, all the same rules apply

Principles

• No thread is "primary" — parallel threads are preserved intellectual experiments, not a competition
• Use frontmatter tags to mark thread membership (e.g., tags: [thread/practice-theory]) so Obsidian Bases can filter across threads
• "Abandoned" threads stay in the vault with a note explaining why — the dead end is data, not failure

When to Suggest Threads

• Researcher has the same corpus but asks "what if I look at this through a different lens"
• Researcher is comparing two theoretical framings and doesn't want to commit yet
• Researcher has notes that feel like they're pulling in conflicting directions

Don't suggest threads for normal note accumulation — threads are for deliberate parallel analysis, not general organization.

Obsidian Formatting

Use Obsidian-specific formatting to make notes more readable in the GUI. See references/obsidian-formatting.md for full syntax.

When to Use Callouts

Use callouts in reading notes and interview summaries — the files researchers revisit most:

• > [!quote] — direct quotes with attribution (paper notes, interview excerpts)
• > [!question] — open questions the researcher should return to
• > [!important] — key findings worth highlighting
• > [!warning] — sensitivity alerts on files with participant data

Don't over-use callouts in converted papers or transcripts — those are raw content. Callouts belong in the researcher's own notes.

When to Use Embeds

Use ![[file#heading]] embeds when a note references a specific section of a paper or transcript. This lets the researcher see the relevant passage inline without switching files.

Note: block-ID embeds (![[file#^block-id]]) require a ^block-id marker to already exist in the source file. Only use them if you've confirmed or placed the marker — otherwise the embed silently breaks.

When to Use Foldable Callouts

For long quotes or extended passages (10+ lines), use collapsed-by-default callouts: > [!quote]- Click to expand. This keeps reading notes scannable. Short quotes (1-3 lines) should never be folded.

Frontmatter for Bases

All notes should include structured frontmatter (tags, status, date) because Research Databases query these fields. See YAML Frontmatter section above and references/research-databases.md for which fields the database templates expect.

Research Databases

Obsidian Bases (.base files) give researchers live, filterable views over their vault — like Notion databases but local. See references/research-databases.md for full syntax and templates/*.base for research templates.

When to Suggest a Database View

• Researcher has 10+ papers and asks "what have I read?" or "I'm losing track"
• Researcher asks to sort, filter, or compare across multiple files
• Qualitative researcher managing interview coding progress
• Researcher tracking writing progress across draft sections
• Any "show me everything that matches X" request

Available Templates

Template	Best for	Key fields
paper-tracker.base	Literature management	title, authors, year, status, method, key-finding, tags + days-in-vault formula
interview-tracker.base	Qualitative research	participant, date, kind, transcribed, coded, themes, follow-up + coding-status formula
reading-progress.base	Reading pipeline	title, status, tags + days-in-vault, is-stale formulas
writing-tracker.base	Active writing projects	section, status, word-count, due-date, blockers + days-until-due formula

Before creating a custom database, check whether an existing template already covers the researcher's need — the fields above are often sufficient with minor customization.

Creating a Database View

1. Choose the right template from templates/*.base
2. Copy it to the vault root (or relevant folder)
3. Customize filters/columns for the researcher's specific needs
4. Tell the researcher: "Open paper-tracker.base in Obsidian — you'll see a sortable table of all your papers."

Custom Database Views

The 4 templates are starting points. Researchers often need something the templates don't cover — grant applications, student supervision, conference submissions, teaching evaluations, fieldwork sites, you name it.

When a researcher asks to track something not covered by the templates, create a custom .base file using references/research-databases.md as the syntax guide:

1. Ask what they want to track and what columns matter
2. Identify which vault folder (or frontmatter tags) to query
3. Start with a plural filters block using file.inFolder() plus 3-5 frontmatter properties the researcher named; add formulas only if they ask for calculations
4. Write the .base file, then run through the validation checklist in references/research-databases.md before saving (verify folder paths, escaped strings, property type alignment)
5. Save to the vault root with a descriptive name (e.g., grant-tracker.base) — do NOT add a carrel-template: marker (this is vault-local)
6. Tell the researcher: "Open grant-tracker.base in Obsidian — you can sort and filter it."

Also customize existing templates when they're close but not quite right — add columns, change filters, add views. The templates are meant to be adapted, not used verbatim.

The same applies to callouts and canvas files. If a researcher's discipline has specific annotation patterns (e.g., field notes with [!observation] and [!memo] callouts), create those patterns using references/obsidian-formatting.md. If they need a visual map beyond the standard concept map, build it using the canvas syntax in skills/research-partner/references/concept-mapping.md.

Keeping Databases Useful

Database views are only as good as the frontmatter in the notes they query. When creating or editing notes:

• Always include status (unread, reading, noted, cited)
• Always include tags for thematic filtering
• For transcripts: store transcribed as the ISO transcription date; use booleans for coded and follow-up

Guidelines

• Always preserve existing content — never overwrite without asking
• Add frontmatter to files that lack it
• Use the researcher's vocabulary (from CLAUDE.md profile)
• Suggest connections proactively when context is recognizable
• Keep file paths relative within the vault for Obsidian compatibility

Related

• CLI: carrel vault init creates vault structure; carrel paper convert files papers; carrel transcript files transcripts
• Skills: convert adds converted documents; environment-setup bootstraps the workspace
• References: references/obsidian-formatting.md (callouts, embeds, properties), references/research-databases.md (bases syntax + templates)