produce-a-webinar

name	produce-a-webinar
category	media
description	Coordinate and run an accessible live online session from rehearsal through follow-up. Use when speakers, media, captions, interaction, recording, moderation, consent, and technical fallback must work together in real time.

produce-a-webinar

Operate from a timed run of show with clear authority and fallback paths.

Procedure

1. Confirm approved plan, audience promise, platform, roles, speakers, consent, accessibility, and support path.
2. Build the run of show with timestamps, cues, assets, speaker handoffs, interactions, questions, and stop points.
3. Collect final slides, media, biographies, names, pronunciations, links, disclosures, and source evidence.
4. Configure registration, waiting room, captions, interpretation, recording, chat, questions, moderation, privacy, and retention.
5. Rehearse on the actual platform with speaker devices, backup host, caption path, media, polls, recording, and connection loss.
6. Open early, verify roles and accessible paths, and brief speakers on timing and incident signals.
7. During the session, monitor sound, video, captions, timing, questions, safety, recording, and participant support.
8. Use the approved fallback or pause when a failure materially affects access, accuracy, safety, or consent.
9. Verify recording and transcript before sharing; edit or withhold sensitive, inaccurate, or unconsented material.
10. Send accessible follow-up, answer commitments, delete unnecessary registration data, and review outcomes and issues.

Guardrails

• Never record, republish, or quote participants beyond their informed permission.
• Do not conceal sponsorship or simulate participant questions.
• Keep private support and attendee details out of public chat and recordings.
• A session may continue without one visual effect, but not when material access or safety fails.

Done

• A production record proves the run of show, roles, rehearsal, and fallback
• Live access, captions, moderation, and recording consent are checked
• Shared recording, transcript, links, and claims pass review
• Follow-up commitments, data deletion, and lessons have owners