meeting-scheduling

name	Meeting Scheduling
description	Check calendar availability, propose meeting times, and create events
version	1.0
tags	["personal-assistant","calendar","productivity"]
complexity	intermediate
requires_tools	["mcp:google-workspace:*"]

Process

1. Understand the request: who needs to meet, how long, what topic, any time preferences
2. Check calendar availability for the requested date range
3. Identify free slots that match the requested duration
4. Propose 2-3 options with specific times, considering:
   • Avoid back-to-back meetings (leave 15-min buffer)
   • Prefer morning for important meetings, afternoon for routine
   • Respect time zones if attendees are in different locations
5. Create the event once the CEO approves a time slot
6. Confirm with a summary of what was scheduled

Output Format

Available Slots for [Meeting Title]

Duration: X minutes | Attendees: list

Option	Date & Time	Notes
1	Mon Mar 24, 10:00-10:30 AM	Morning slot, no conflicts
2	Mon Mar 24, 2:00-2:30 PM	After lunch, 1hr gap before next meeting
3	Tue Mar 25, 9:00-9:30 AM	Next day, first slot available

Shall I schedule one of these?

Guidelines

• Always check for conflicts before proposing times
• Include time zone if relevant (default to CEO's local time)
• For recurring meetings, suggest a consistent weekly slot
• When creating events, include: title, attendees (with email), description, duration
• Use save_memory to remember scheduling preferences (preferred meeting times, buffer preferences)
• Never create calendar events without CEO confirmation — propose first, create after approval