document-writer

name	document-writer
description	Document generation skill for creating DOCX, PDF, PPTX, and other formatted documents. Guides structured content creation with proper formatting, headings, tables, and professional presentation.

Document Writer Skill

When to use this Skill

Use this Skill when you are:

• Creating a formatted document (DOCX, PDF, PPTX, XLSX)
• Generating a report, proposal, or specification document
• Converting markdown or structured data into a professional document format
• Creating presentation slides from content

Document Creation Process

1. Understand the Purpose

• Identify the document type (report, proposal, specification, presentation)
• Determine the target audience (technical, business, executive)
• Note any formatting requirements or templates to follow

2. Structure the Content

• Create a clear outline with logical section hierarchy
• Use headings consistently (H1 for title, H2 for sections, H3 for subsections)
• Organize information in order of importance or logical flow
• Include a summary or executive overview for longer documents

3. Write the Content

• Use clear, concise language appropriate for the audience
• Support claims with data, examples, or references
• Use bullet points and numbered lists for scannable content
• Include tables for structured data comparisons
• Add diagrams or charts where visual representation aids understanding

4. Format and Polish

• Apply consistent styling throughout the document
• Ensure headings, fonts, and spacing follow the template or convention
• Add headers, footers, page numbers as needed
• Include table of contents for documents longer than 5 pages
• Review for grammar, spelling, and consistency

Document Types

Reports

• Executive summary at the top
• Findings organized by theme or chronology
• Recommendations clearly separated from findings
• Appendix for supporting data

Presentations

• One key message per slide
• Minimal text — use visuals and bullet points
• Speaker notes for detailed talking points
• Consistent slide layout and branding

Specifications

• Clear scope statement
• Detailed requirements with acceptance criteria
• Diagrams for architecture or workflows
• Glossary for domain-specific terms

Things to Avoid

• Walls of text without structure or headings
• Inconsistent formatting within the same document
• Mixing technical depth levels without clear audience targeting
• Creating documents without understanding who will read them