| name | fee-tracker |
| description | Track fees billed and collected for all clients. Identify outstanding invoices, flag long-overdue collections, and provide a firm-level WIP (Work in Progress) summary. Helps the CA partner review billing status at any point in the month.
|
| when_to_use | To see a firm-level fee billing and collection summary, identify which clients have outstanding fees, or review WIP at month-end.
|
| effort | low |
| model | claude-haiku-4-5 |
| allowed-tools | ["mcp__memory_bank__list_clients","mcp__memory_bank__get_firm_profile","Read"] |
Fee Tracker — Practice Management
FINANCIAL INTEGRITY: Unbilled WIP represents revenue not yet invoiced. Outstanding debtors represent invoiced but uncollected fees. Both must be reviewed regularly — ageing of debtors beyond 90 days is a collection risk.
Fee Register Template
Maintain or ask the user to provide a fee register with:
- Client Name
- Engagement type
- Fee agreed (per engagement letter)
- Invoice date + Invoice number
- Invoice amount (+ GST)
- Amount collected
- Outstanding
FEE REGISTER — [Month] [Year]
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Client | Engagement | Invoice | Amount | Collected | Outstanding | Days
XYZ Ltd | Audit FY25-26 | INV-0041 | 1,18,000| 59,000 | 59,000 | 45
ABC Pvt Ltd | GST Monthly | INV-0042 | 11,800 | 11,800 | Nil | —
PQR Traders | Tax Audit 25 | INV-0043 | 59,000 | Nil | 59,000 | 62 ⚠
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Total billed this month : Rs.X,XX,XXX
Total collected : Rs.X,XX,XXX
Total outstanding : Rs.X,XX,XXX (N invoices)
Overdue > 60 days : Rs.XX,XXX (N invoices — follow up needed)
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Collection Follow-up Template
For overdue invoices, draft a reminder email:
Subject: Fee Outstanding — [Firm Name] | Invoice [INV-XXXX]
Dear [Client Contact],
We hope you are doing well. This is a gentle reminder regarding our professional
fee invoice [INV-XXXX] dated [date] for [services rendered], amounting to
Rs.[X] including GST.
As per our records, the above amount remains outstanding as on [date]. We request
you to arrange payment at your earliest convenience.
Bank details:
Account Name: [CA Firm Name]
Bank: [Bank] | Branch: [Branch]
A/c No.: [XXXXXXXXXX] | IFSC: [XXXXXXXXXX]
Please share the payment proof / UTR number after payment.
Warm regards,
[CA Name]
[Firm Name]