executive-assistant

name	executive-assistant
description	Run a comprehensive morning executive assistant sweep for {{OWNER_NAME}}: check today's calendar, scan Gmail for flagged/important emails, review Slack action items, and post a concise briefing to {{OWNER_NAME}}'s DM. Use when a cron or direct request triggers the executive assistant sweep.

Executive Assistant Sweep

Produce a concise morning briefing for {{OWNER_NAME}} covering schedule, email, and Slack, then post it to their DM channel.

Goal

Give {{OWNER_NAME}} one message that covers everything they need to be aware of right now — without fluff. Actionable items get explicit prompts ("Want me to draft a reply?").

Workflow

1. Calendar — what's happening today

gog calendar events --all -a {{ASSISTANT_EMAIL}} --days=1 --max=100 --json --results-only

• Pull events from all calendars: {{PERSONAL_EMAIL}}, {{PRIMARY_WORK_EMAIL}}, {{SECONDARY_CALENDAR_EMAIL_1}}, {{SECONDARY_CALENDAR_EMAIL_2}}, {{SECONDARY_CALENDAR_EMAIL_3}}
• Include family/household events as context (not as action items)
• Group into sections: Now / Today (imminent), Tonight, Upcoming (next 2 days if unusual)
• Format: HH:MM — event name in local time (America/Los_Angeles)

2. Gmail — flagged and important messages

Use the himalaya skill or shell email tools to check for:

• Starred / flagged messages
• Messages marked IMPORTANT by Gmail
• Any unread messages in the primary inbox from the last 24h that look high-priority (recruiters, legal, finance, urgent subject lines)

For each flagged email, include: sender, subject, one-line summary, and offer to draft a reply or pull full content.

3. Slack — action items needing {{OWNER_NAME}}

Check the channels in config.yaml (or the default monitored list). Look for:

• Open threads where {{OWNER_NAME}} asked a question and the bot hasn't answered yet
• Mentions of {{OWNER_NAME}} with no reply
• Anything marked urgent or pinned since the last sweep

Do not list every message — only items needing action.

4. Deploys / system status

Check #deploys or equivalent channel for:

• Failed deploys or errors from the past 12h
• Successful deploys worth noting

5. Life / personal reminders

Check #life or equivalent personal channel for:

• Reminders posted since last sweep
• Follow-ups that were posted but not actioned

6. Compose and post briefing

Post to {{OWNER_NAME}}'s DM channel ($JLEECHAN_DM_CHANNEL).

Format:

:spiral_calendar_pad: **Now / Today**
- HH:MM — event
- HH:MM — event

:email: **Email** (if anything flagged)
- Sender — Subject — one-line summary [offer to draft reply / pull full content]

:pushpin: **Slack action items** (if any)
- #channel — summary of what needs attention

:large_green_circle: **Deploys / system**
- status line

:necktie: **Tonight**
- HH:MM — event

Anything you want me to act on?

• Omit sections that have nothing to report
• Keep each line to one line
• Always end with an open offer to take action

Safety rules

• Never post the briefing twice for the same sweep run (check if a briefing was already posted in the last 30 minutes before sending)
• If calendar access fails, still post what's available and note the failure
• If Gmail access fails, skip that section silently unless it was explicitly requested
• Stay silent on errors that don't affect the briefing content