board-agenda

name	board-agenda
description	Generate monthly board meeting agenda
argument-hint	<meeting_date>

Generate the monthly HOA board meeting agenda for $ARGUMENTS.

Template Structure:

HOA Board Meeting Agenda

Date: $ARGUMENTS Location: Community Clubhouse / Virtual (Zoom) Called to Order: [President Name]

I. Call to Order (2 min)

• President calls the meeting to order

II. Roll Call & Quorum Verification (3 min)

• Secretary takes roll call
• Minimum 3 board members required for quorum
• Note: Meeting cannot proceed without quorum

III. Approval of Previous Meeting Minutes (5 min)

• Motion to approve previous minutes
• Second required
• Vote: Voice vote or roll call

IV. Financial Report (10 min)

• Treasurer presents:
  • Outstanding dues summary
  • Late fee collections this month
  • Budget vs actual YTD
  • Reserve fund status
• Questions from board members

V. Violation Review (20 min)

Query violations requiring board action (90+ days old):

For each violation, present:

• Property address
• Violation type and description
• Days since reported
• Current escalation level
• Total fines accrued
• Staff recommendation

Board actions available:

• Approve fine increase
• Grant extension
• Initiate legal proceedings
• Dismiss violation

VI. New Business (15 min)

• Pending items from last meeting
• New resident architectural requests
• Community maintenance issues
• Upcoming events

VII. Homeowner Forum (10 min)

• Open floor for homeowner comments
• 3-minute limit per speaker
• Board may respond or take under advisement

VIII. Adjournment

• Announce next meeting date (first Tuesday of next month)
• Motion to adjourn
• Second required
• Meeting adjourned at [TIME]

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Agenda prepared by RealManage on behalf of the Board All times are estimates - actual duration may vary