| name | ase-submission |
| description | Use when auditing an ASE (IEEE/ACM Automated Software Engineering) research-track submission for HotCRP readiness, covering the ACM acmart sigconf template and the 10+2 page budget, double-anonymous review, the mandatory Data Availability Statement, the early-rejection stage before rebuttal, and desk-reject triage before the deadline. |
ASE Submission
Run this audit before uploading to ase26.hotcrp.com. ASE research papers are published in the
proceedings of the IEEE/ACM International Conference on Automated Software Engineering, indexed
in both IEEE Xplore and the ACM Digital Library. Every number below was read from the ASE 2026
research-track call on 2026-07-09 via search renderings of the conf.researchr.org URLs (see
resources/official-source-map.md); treat them as a one-cycle snapshot and reopen the live call
first.
Calendar and portal
- Portal: HotCRP at
ase26.hotcrp.com. NIER, Tools-and-Datasets, and Journal-First each have
their own site/track — do not upload a research paper to the wrong one.
- ASE 2026 research dates: submission 26 March 2026, notification 25 May 2026 (Munich,
Oct 12-16 2026). The exact abstract-registration deadline that precedes the full-paper deadline
is 待核实 — confirm it, because a missed abstract registration can forfeit the submission slot.
- As of 2026-07-09 the ASE 2026 notification has passed; the next submission target is ASE 2027
(host/dates 待核实). Reverify the whole calendar before acting.
Format and page budget
- Template: for ASE 2026, the ACM Primary Article (Proceedings) Template —
\documentclass[sigconf,review,anonymous]{acmart}. Note the ASE nuance: because the conference
is dual IEEE/ACM sponsored, the mandated template has varied across editions (an IEEE
two-column format in some years, ACM acmart sigconf for 2026). Confirm which the current call
requires before you format anything — carrying an old IEEEtran or acmart habit forward is a
classic ASE mistake.
- Page budget: 10 pages for all content — text, figures, tables, and appendices — plus 2
pages for references only. There is no unlimited appendix inside the paper; anything a reviewer
must read to judge the work lives inside the 10 pages.
- Mandatory Data Availability Statement: placed after the Conclusions and inside the
10-page limit. It is not optional and it is not free space — budget for it.
- Accepted papers are typically allowed one additional content page for revisions; do not
pre-spend it in the submission.
Double-anonymous sweep
ASE runs double-anonymous review: author names and affiliations are omitted and prior work is
cited in the third person. Automated-SE papers leak identity through their tools more than their
prose, so the surface is wide:
pdfinfo paper.pdf | grep -Ei 'author|creator|producer'
pdftotext paper.pdf - | grep -nEi 'github\.com/[a-z0-9-]+|gitlab|zenodo\.org/record|acknowledg|grant' | head
unzip -l artifact.zip | grep -Ei '\.git/|\.DS_Store|/home/|/Users/' | head
grep -rniE 'university|@[a-z0-9.]*\.edu|our (tool|group|lab)|named after' artifact/ --include='*.md' | head
The ASE-specific leaks: a tool named after your lab or a prior project, a screenshot of an IDE
showing a username, a Data Availability link pointing at a personal GitHub, commit metadata inside a
zipped repository, subject-system paths under /home/<you>/, and self-citations phrased in the
first person. Re-host the tool and dataset behind an anonymizing service before upload.
Data Availability and open science at submission time
- The Data Availability Statement is required and reviewed. State what exists (tool, dataset,
scripts, logs), where it will live after acceptance, and provide an anonymized link or upload
now.
- "Available upon request" reads as a scored weakness, not a neutral choice. If you genuinely cannot
share (industrial confidentiality, license limits), say so and why.
- For automated-SE tools: pin the exact commit, subject-system versions/SHAs, configuration, and
seeds; cache any LLM outputs now — they cannot be reconstructed at review time.
Desk-risk triage
| Finding at audit time | Severity | Real fix |
|---|
| Content over 10 pages (refs are separate) | Desk-reject-grade | Cut or move to the artifact; the 2 reference pages do not absorb body text |
Wrong template (IEEEtran when ACM acmart is required, or vice versa) | Named desk-reject ground | Recompile in the mandated template; recover space editorially |
| No Data Availability Statement, or it sits outside the 10 pages | Policy violation | Add it after Conclusions, inside the budget |
| Identity leak in PDF, artifact, or tool name | Anonymity violation | Re-anonymize and re-host; scrub PDF metadata |
| Abstract not registered by the earlier date | No submission slot exists | Nothing fixes this post-deadline — calendar it now |
| Same study under review elsewhere | Dual-submission exposure | Withdraw one venue; verify the current concurrent-submission wording |
Final-week order of operations
- Freeze the body early; references can churn, the argument cannot.
- Register title/abstract/authors/conflicts before the (earlier) abstract deadline.
- Anonymize the tool and dataset, re-host behind an anonymizing service, and write the Data
Availability Statement after Conclusions.
- Run the mechanical anonymity checks on the final PDF and the final archive, not drafts.
- Fill every HotCRP field — area tags that match your automation, conflicts for every coauthor's
institution and recent collaborators — a day early; late conflicts are the classic failure.
- Re-download the uploaded PDF and read it cold to confirm it is the file you meant.
Reverify each cycle
- The required template (IEEE two-column vs. ACM
acmart) and the page budget.
- The abstract-registration and submission deadlines, and whether the year runs one submission
cycle or more.
- Data Availability wording, artifact-track timing, dual-submission wording, and any AI-disclosure
rule — all cycle-volatile.
Output format
[ASE submission status] ready / blocked / needs work
[Registration] abstract/authors/conflicts locked by the earlier deadline? yes/no
[Format] template (acmart sigconf? IEEE?), pages used (content/refs), Data Availability present & inside 10pp?
[Anonymity] clean / leaks: <where, incl. tool name>
[Open science] anonymized tool + dataset link present?
[Fix queue] <ordered, with owners and dates before the deadline>
