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المهن ذات الصلة SOC
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name calendar-automation description Google Calendar and Outlook automation - scheduling optimization, meeting workflows, time blocking, and Slack/Sheets integration version 1.0.0 author claude-office-skills license MIT category productivity tags ["calendar","scheduling","google-calendar","outlook","automation"] department Operations models {"recommended":["claude-sonnet-4"]} mcp {"server":"google-workspace-mcp","tools":["calendar_create_event","calendar_list_events","calendar_update","slack_notify"]} capabilities ["meeting_scheduling","time_blocking","calendar_sync","meeting_prep","daily_digest"] languages ["en","zh"] related_skills ["gmail-workflows","meeting-notes","task-management"]
Calendar Automation
Automate Google Calendar and Outlook workflows for meeting management, time blocking, daily digests, and cross-platform synchronization. Based on n8n workflow templates.
Overview
This skill covers:
Meeting scheduling automation
Time blocking strategies
Daily calendar digests to Slack
Meeting prep reminders
Calendar analytics
Core Workflows
1. Daily Calendar Digest to Slack
workflow: "Morning Calendar Briefing"
schedule: "6:00 AM daily"
steps:
1. get_today_events:
calendar: primary
time_min: today_start
time_max: today_end
2. categorize_events:
categories:
meetings: has_attendees == true
focus_time: title contains "Focus" OR "Deep Work"
one_on_ones: title contains "1:1" OR "1-on-1"
interviews: title contains "Interview"
3. calculate_stats:
total_meetings: count(meetings)
total_hours: sum(duration)
free_time: 8 - total_hours
back_to_back:
count(gap
<
15min)
4. format_message:
template:
|
☀️ *Good morning! Here's your day:*
📅
*{date}*
*Schedule
Overview:*
•
total_meetings
meetings
({total_hours}h)
•
free_time
h
of
free
time
•
back_to_back
back-to-back
slots
⚠️
*Today's
Events:*
event_list
💡
*Tip:*
daily_tip
5. send_to_slack:
channel:
"#daily-schedule"
or
DM
6. log_to_sheets:
spreadsheet:
"Calendar Analytics"
data:
date
meetings
hours
categories
• 9:00 AM - Team Standup (15m) 📞 Zoom
• 10:00 AM - 1:1 with Sarah (30m) 👥
• 11:00 AM - Focus Time (2h) 🧠
• 2:00 PM - Client Call (1h) 🤝 Google Meet
• 4:00 PM - Interview - PM Role (45m) 🎯
2. Meeting Prep Automation workflow: "Meeting Preparation"
trigger:
type: calendar_event
time: 1_hour_before_meeting
filter: has_attendees AND duration >= 30min
steps:
1. get_meeting_details:
extract: [title , attendees , description , meeting_link ]
2. research_attendees:
for_each: attendee
actions:
- linkedin_lookup: get_title_company
- crm_lookup: get_past_interactions
- email_search: recent_threads
3. generate_prep_doc:
template: |
# Meeting Prep: {title}
**Time:** {start_time }
**Duration:** {duration }
**Link:** {meeting_link }
{attendee_profiles }
- Last interaction: {last_meeting_date }
- Open items: {open_tasks }
- Recent emails: {email_summary }
{ai_suggested_agenda }
{ai_talking_points }
4. send_reminder:
slack_dm:
message: |
⏰ Meeting in 1 hour: *{title}*
📋 [Prep Doc ]({prep_doc_link})
🔗 [Join Meeting ]({meeting_link})
Quick context: {one_line_summary }
3. Smart Time Blocking workflow: "Auto Time Blocking"
schedule: "Sunday 8pm"
steps:
1. analyze_calendar:
range: next_7_days
identify:
- existing_meetings
- recurring_meetings
- available_slots
2. get_priorities:
source: [todoist , asana , notion ]
filter: due_this_week AND high_priority
3. allocate_focus_time:
rules:
- morning_block: 9 -11am (deep work)
- afternoon_block: 2 -4pm (collaborative)
- minimum_gap: 15min between meetings
- max_meetings_per_day: 5
4. create_blocks:
types:
deep_work:
duration: 2h
frequency: daily
preferred_time: 9 -11am
color: blue
admin_time:
duration: 1h
frequency: daily
preferred_time: 4 -5pm
color: gray
buffer:
duration: 15min
after: external_meetings
color: yellow
5. notify:
slack: "✅ Weekly time blocks created. {x} hours of focus time protected."
4. Calendly → Calendar + CRM workflow: "Calendly Booking Handler"
trigger:
type: calendly
event: booking_created
steps:
1. get_booking_details:
extract: [invitee , event_type , scheduled_time , answers ]
2. enrich_contact:
clearbit: lookup_by_email
linkedin: get_profile
3. create_calendar_event:
google_calendar:
title: "{event_type} with {invitee_name}"
time: scheduled_time
description: |
**Booked via Calendly**
Name: {invitee_name }
Email: {invitee_email }
Company: {company }
**Pre-meeting questions:**
{calendly_answers }
attendees: [invitee_email , owner_email ]
reminders: [1_day , 1_hour , 15_min ]
4. update_crm:
hubspot:
create_or_update_contact:
email: invitee_email
properties:
last_meeting_booked: scheduled_time
meeting_type: event_type
create_engagement:
type: MEETING
timestamp: scheduled_time
5. send_confirmation:
email:
to: invitee_email
template: meeting_confirmation
include: [calendar_invite , prep_questions ]
6. notify_slack:
channel: "#meetings"
message: "📅 New booking: {event_type} with {invitee_name} on {date}"
5. Calendar Analytics analytics_workflow:
name: "Weekly Calendar Report"
schedule: "Friday 5pm"
metrics:
time_distribution:
- meetings_total_hours
- focus_time_hours
- admin_time_hours
- 1on1_time_hours
meeting_quality:
- avg_meeting_length
- back_to_back_count
- meetings_with_agenda
- external_vs_internal
productivity:
- longest_focus_block
- fragmentation_score
- after_hours_meetings
output:
format: markdown
destinations: [slack , google_sheets ]
report_template: |
# 📊 Weekly Calendar Analytics
| Category | Hours | % of Week |
|----------|-------|-----------|
| Meetings | {meetings_hours} | {meetings_pct}% |
| Focus Time | {focus_hours} | {focus_pct}% |
| Admin | {admin_hours} | {admin_pct}% |
| Available | {available_hours} | {available_pct}% |
- Total meetings: {total_meetings }
- Average length: {avg_length } min
- Back-to-back: {b2b_count } ({b2b_pct}%)
- With agenda: {agenda_pct }%
🎯 **{productivity_score}/100**
- Longest focus block: {longest_focus }
- Meeting fragmentation: {fragmentation }
- After-hours: {after_hours_count }
{ai_recommendations }
Time Blocking Templates
Maker Schedule (Individual Contributor) ┌─────────────────────────────────────┐
│ 9:00 - 11:00 │ Deep Work Block 1 │
├─────────────────────────────────────┤
│ 11:00 - 11:30 │ Email/Slack │
├─────────────────────────────────────┤
│ 11:30 - 12:30 │ Meetings Window │
├─────────────────────────────────────┤
│ 12:30 - 1:30 │ Lunch │
├─────────────────────────────────────┤
│ 1:30 - 3:30 │ Deep Work Block 2 │
├─────────────────────────────────────┤
│ 3:30 - 4:00 │ Buffer/Admin │
├─────────────────────────────────────┤
│ 4:00 - 5:00 │ Meetings Window │
├─────────────────────────────────────┤
│ 5:00 - 5:30 │ Daily Wrap-up │
└─────────────────────────────────────┘
Manager Schedule ┌─────────────────────────────────────┐
│ 8:00 - 8:30 │ Daily Planning │
├─────────────────────────────────────┤
│ 8:30 - 9:00 │ Team Standup │
├─────────────────────────────────────┤
│ 9:00 - 12:00 │ 1:1s / Meetings │
├─────────────────────────────────────┤
│ 12:00 - 1:00 │ Lunch │
├─────────────────────────────────────┤
│ 1:00 - 2:00 │ Focus Time │
├─────────────────────────────────────┤
│ 2:00 - 5:00 │ Meetings │
├─────────────────────────────────────┤
│ 5:00 - 5:30 │ Email/Wrap-up │
└─────────────────────────────────────┘
Output Example Request : "Set up daily calendar digest for my Slack"
# Daily Calendar Digest Setup
## Workflow Configuration
```yaml
name: "Morning Calendar Briefing"
schedule: "6:00 AM weekdays"
timezone: "Asia/Shanghai"
trigger:
type: cron
expression: "0 6 * * 1-5"
actions:
1. fetch_events:
calendar: primary
date: today
2. send_slack:
channel: "@you" # or #your-channel
Sample Output ☀️ Good morning! Here's your Thursday:
📅 January 30, 2026
━━━━━━━━━━━━━━━━━━━━━━
📊 Overview:
• 5 meetings (4.5h)
• 3.5h free time
• 1 back-to-back warning ⚠️
━━━━━━━━━━━━━━━━━━━━━━
🗓️ Schedule:
9:00 AM │ Team Standup (15m)
│ 📞 Google Meet
│
10:00 AM │ 1:1 with Sarah (30m)
│ 👥 Conference Room B
│
11:00 AM │ 🧠 Focus Time (2h)
│
1:00 PM │ Lunch
│
2:00 PM │ Client Call - Acme (1h)
│ 🤝 Zoom (link attached)
│
3:30 PM │ Product Review (1h)
│ 📋 Agenda attached
│
5:00 PM │ ✅ Day ends
━━━━━━━━━━━━━━━━━━━━━━
💡 Tip: You have 2h of focus time - tackle your highest priority task!
n8n Setup Instructions
Create new workflow
Add Schedule Trigger node (6am weekdays)
Add Google Calendar node (Get Events)
Add Code node (format message)
Add Slack node (send message)
Activate workflow
Would you like me to generate the full n8n workflow JSON?
---
*Calendar Automation Skill - Part of Claude Office Skills*
