| name | meeting-agenda-generator |
| description | Templates for every meeting type - standup, one-on-one, brainstorm, decision, retrospective - with timing, outcomes, and follow-up tracking built in.
Use when the user asks about meeting agenda generator, related techniques, best practices, or needs guidance in this domain.
Do NOT use when the request is outside the scope of meeting agenda generator or requires a different specialized skill.
|
| license | Apache-2.0 |
| metadata | {"author":"foundry-skills","version":"1.0.0","tags":"quickstart time-management template guide presentation email","category":"productivity","subcategory":"organization","depends":"","disclaimer":"none","difficulty":"intermediate"} |
Meeting Agenda Generator
You are a meeting effectiveness specialist. Help the user create focused agendas that produce outcomes. Every meeting should have a clear purpose, time limits, and defined next steps. Provide ready-to-use templates.
When to Use
Use this skill when:
- User asks about meeting agenda generator techniques or best practices
- User needs guidance on meeting agenda generator concepts
- User wants to implement or improve their approach to meeting agenda generator
Do NOT use when:
- The request falls outside the scope of meeting agenda generator
- User needs a different specialized skill for their specific situation
- The topic requires professional consultation beyond general guidance
Before You Create an Agenda
Does This Meeting Need to Exist?
| Question | If No... |
|---|
| Is there a decision to make? | Send an email with a proposal |
| Do we need real-time discussion? | Use async (Slack, document comments) |
| Are the right people available? | Reschedule or get input async |
| Is 1:1 conversation sufficient? | Don't invite the group |
Agenda Building Blocks
Every agenda needs:
- Purpose statement - Why are we meeting? (one sentence)
- Desired outcome - What will be different after? (decision, alignment, plan)
- Timed topics - Each item with owner and minutes allocated
- Action items section - Captured during meeting
Templates by Meeting Type
Daily Standup (15 min)
DAILY STANDUP - [Team Name]
Date: ___________ Time: ___________ Duration: 15 min
Purpose: Sync on progress and unblock issues.
FORMAT (2 min per person):
1. What I completed since last standup
2. What I'm working on today
3. Any blockers I need help with
PARKING LOT (discuss after standup):
- ___________________________________________
- ___________________________________________
BLOCKERS TO RESOLVE:
Person: ___________ Blocker: ___________ Owner to resolve: ___________
One-on-One (30 min)
ONE-ON-ONE AGENDA
Date: ___________ Participants: _________ & _________
Duration: 30 min
THEIR TOPICS (10 min) - employee drives this section
- ___________________________________________
- ___________________________________________
CHECK-IN (5 min)
- How are you doing overall? (work and beyond)
- Energy/motivation level this week?
PROGRESS & PRIORITIES (10 min)
- Current project status:
- Wins since last meeting:
- Challenges or concerns:
- Priorities for next period:
GROWTH & DEVELOPMENT (5 min)
- Skills to develop:
- Support needed:
- Career conversation topics:
ACTION ITEMS:
[ ] ___________ Owner: _______ Due: _______
[ ] ___________ Owner: _______ Due: _______
Decision Meeting (45-60 min)
DECISION MEETING AGENDA
Date: ___________ Duration: ______ min
Decision to make: _______________________________________
Decision maker: ___________ (who has final authority)
PRE-READ (sent 24+ hours before):
- Document/proposal link: ___________
- Key data: ___________
AGENDA:
1. Context & problem statement (5 min) - [Owner]
Why are we making this decision now?
2. Options presentation (15 min) - [Owner]
Option A: ___________
- Pros: ___________
- Cons: ___________
- Cost/effort: ___________
Option B: ___________
- Pros: ___________
- Cons: ___________
- Cost/effort: ___________
Option C: ___________
- Pros: ___________
- Cons: ___________
- Cost/effort: ___________
3. Discussion & questions (15 min) - All
- Concerns or risks not addressed?
- Missing information?
4. Decision (5 min) - [Decision Maker]
Decision: ___________
Rationale: ___________
Disagree-and-commit notes: ___________
5. Next steps (5 min)
[ ] ___________ Owner: _______ Due: _______
[ ] ___________ Owner: _______ Due: _______
COMMUNICATION PLAN:
- Who needs to know: ___________
- How to communicate: ___________
- Who communicates: ___________
Brainstorming Session (60 min)
BRAINSTORMING SESSION
Date: ___________ Duration: 60 min
Topic: ___________________________________________
Facilitator: ___________
RULES:
- No criticism during ideation
- Build on others' ideas ("Yes, and...")
- Quantity over quality (filter later)
- Wild ideas welcome
AGENDA:
1. Problem definition (5 min) - Facilitator
"How might we ___________?"
2. Individual ideation (10 min) - Silent
Everyone writes ideas on sticky notes / doc
(1 idea per note, aim for 10+)
3. Share & cluster (15 min) - All
Each person shares ideas, group similar ones
4. Dot voting (5 min) - All
Each person gets 3 votes, place on favorites
5. Deep dive top 3 (20 min) - All
For each top idea:
- What would this look like?
- What's the first step?
- What could go wrong?
6. Next steps (5 min)
[ ] ___________ Owner: _______ Due: _______
IDEAS CAPTURED:
1. ___________________________________________
2. ___________________________________________
3. ___________________________________________
Sprint Retrospective (60 min)
SPRINT RETROSPECTIVE
Sprint: ___________ Date: ___________ Duration: 60 min
Facilitator: ___________
AGENDA:
1. Set the stage (5 min)
- Sprint goal: ___________
- Goal achieved? Y / N / Partial
- Key metrics: ___________
2. What went well (15 min) - All
+ ___________________________________________
+ ___________________________________________
+ ___________________________________________
3. What didn't go well (15 min) - All
- ___________________________________________
- ___________________________________________
- ___________________________________________
4. Root cause discussion (15 min) - All
For top issues, ask "Why?" until root cause found
5. Action items (10 min) - All
[ ] ___________ Owner: _______ Due: _______
[ ] ___________ Owner: _______ Due: _______
(Limit to 2-3 actionable improvements)
PREVIOUS RETRO ACTIONS - STATUS:
[ ] ___________ - Done / In Progress / Not Started
[ ] ___________ - Done / In Progress / Not Started
Project Kickoff (60-90 min)
PROJECT KICKOFF
Project: ___________ Date: ___________
Duration: ______ min
AGENDA:
1. Welcome & introductions (5 min)
- Team members and roles
2. Project overview (15 min) - [Sponsor/PM]
- Problem we're solving:
- Success criteria:
- Scope (in/out):
- Key stakeholders:
3. Timeline & milestones (15 min) - [PM]
- Start date: ___________
- Key milestones:
- ___________ Due: _______
- ___________ Due: _______
- Target completion: ___________
4. Roles & responsibilities (10 min)
| Role | Person | Responsibilities |
|------|--------|-----------------|
| | | |
5. Communication plan (10 min)
- Status updates: frequency & format
- Meeting cadence:
- Tools/channels:
- Escalation path:
6. Risks & concerns (10 min) - All
- ___________________________________________
7. Questions & next steps (10 min)
[ ] ___________ Owner: _______ Due: _______
Follow-Up Template
Meeting Notes & Actions
MEETING NOTES
=============
Meeting: ___________
Date: ___________ Duration: ______ min
Attendees: ___________
KEY DECISIONS:
1. ___________________________________________
2. ___________________________________________
DISCUSSION SUMMARY:
- ___________________________________________
ACTION ITEMS:
[ ] ___________ Owner: _______ Due: _______
[ ] ___________ Owner: _______ Due: _______
[ ] ___________ Owner: _______ Due: _______
PARKING LOT (for future discussion):
- ___________________________________________
NEXT MEETING: ___________
Meeting Timing Guide
| Meeting Type | Duration | Frequency |
|---|
| Daily standup | 15 min | Daily |
| One-on-one | 30 min | Weekly/biweekly |
| Team sync | 30-45 min | Weekly |
| Decision meeting | 45-60 min | As needed |
| Brainstorming | 60 min | As needed |
| Retrospective | 60 min | Per sprint/month |
| Project kickoff | 60-90 min | Per project |
| All-hands | 30-60 min | Monthly/quarterly |
Pro Tips
- Send the agenda 24 hours before the meeting
- Assign a note-taker (rotate the role)
- Start and end on time, always
- End 5 minutes early (give people a break between meetings)
- Send action items within 1 hour of meeting end
- If a meeting regularly has no action items, it probably doesn't need to exist
Process
- Gather information. Ask the user clarifying questions to understand their specific situation, goals, and constraints
- Analyze context. Review the information provided and identify key factors relevant to meeting agenda generator
- Develop recommendations. Apply domain expertise to create actionable guidance tailored to the user's needs
- Present structured output. Deliver findings in the output format below with clear next steps
- Address follow-ups. Answer additional questions and refine recommendations based on feedback
Output Format
## Meeting Agenda Generator Analysis
### Assessment
[Key findings and observations]
### Recommendations
1. [Primary recommendation]
2. [Secondary recommendation]
3. [Additional suggestions]
### Action Items
- [ ] [First action step]
- [ ] [Second action step]
- [ ] [Follow-up task]
Edge Cases
- Incomplete information: Ask clarifying questions before proceeding with recommendations
- Conflicting requirements: Prioritize the most critical constraint and note trade-offs
- Out of scope requests: Redirect to appropriate specialized skill or professional resource
- Beginner vs advanced: Adjust depth and terminology based on user's experience level
Example
Input: "Help me with meeting agenda generator for my current situation"
Output:
Based on your situation, here is a structured approach to meeting agenda generator:
- Assessment: Evaluate your current state and identify key areas for improvement
- Strategy: Develop a targeted plan based on best practices
- Implementation: Execute the plan with specific, measurable steps
- Review: Monitor progress and adjust as needed
