Write formal board meeting minutes from an agenda, notes, transcript, or discussion summary. Use when asked to draft board minutes, governance minutes, meeting minutes for a board, or a formal record of decisions and actions. Produces structured board minutes with attendees, agenda items, resolutions, decisions, action register, and approval-ready wording.
Write formal board meeting minutes from an agenda, notes, transcript, or discussion summary. Use when asked to draft board minutes, governance minutes, meeting minutes for a board, or a formal record of decisions and actions. Produces structured board minutes with attendees, agenda items, resolutions, decisions, action register, and approval-ready wording.
Produce formal board meeting minutes that are concise, defensible, and useful as the official record. The minutes should capture what the board considered, what was decided, what actions were assigned, and any formal resolutions — without turning the document into a transcript.
What This Skill Produces
Formal board minutes ready for review by the chair, company secretary, or governance lead
A clear record of attendees, apologies, quorum, conflicts of interest, agenda items, decisions, resolutions, and actions
An action register with owners, due dates, and status
Optional draft approval wording for the next board meeting
Required Inputs
Ask for these if not already provided:
Organisation / company name and board or committee name
Meeting date, time, location, and meeting type (regular / special / committee)
Attendees, apologies, guests, and chair / secretary names
Agenda or topic list
Meeting notes, transcript, or bullet summary of the discussion
Decisions made, formal resolutions passed, votes, abstentions, or objections
Actions agreed — owner and due date for each, if known
Any conflicts of interest, confidential items, or matters to redact from circulation
Minute-Taking Principles
Record decisions, rationale, and actions — not a verbatim transcript.
Use neutral, factual language. Avoid attributing opinions unless attribution is necessary for a conflict, dissent, or formal record.
Separate discussion from decisions. A reader should be able to find what was approved and who must do what next.
Preserve exact resolution wording when the source materials provide it; formal resolutions often need verbatim treatment.
Keep legal precision without over-lawyering. If the notes mention regulated, legal, employment, or financial matters, flag that the draft should be reviewed by the appropriate governance or legal owner.
Do not invent quorum, votes, attendees, or resolutions. Mark unknown items as [to confirm].
Process
Identify meeting metadata — organisation, board, date, location, chair, secretary, attendees, apologies, guests, and quorum status.
Group notes by agenda item — preserve the board's agenda order where possible.
Extract action items — owner, due date, dependency, and follow-up forum.
Flag governance-sensitive items — conflicts of interest, dissent, recusal, privileged discussion, confidential information, and items requiring legal/secretarial review.
Draft minutes in official-record style — concise past tense, neutral tone, no transcript filler.
Add an action register and approval footer — make follow-up and next-meeting approval straightforward.
Output Format
Minutes of the [Board / Committee] Meeting
Organisation: [Organisation name]
Meeting: [Board / Committee name]
Date and time: [Date, start–end time]
Location: [Location / video conference]
Chair: [Name]
Minute taker / secretary: [Name]
1. Attendance
Present: [Names and roles]
Apologies: [Names]
In attendance / guests: [Names, roles, agenda items attended for]
Quorum: [Confirmed / Not confirmed / To confirm]
2. Conflicts of Interest
[State whether any conflicts were declared. If a conflict was declared, record the person, agenda item, and whether they recused themselves. If unknown, write [to confirm].]
3. Approval of Previous Minutes
[Record whether previous minutes were approved, amended, or deferred. Include action follow-up if relevant.]
4. Agenda Items
Repeat this structure for each agenda item.
4.[N] [Agenda Item]
Paper / presenter: [Paper reference or presenter, if known]
Discussion summary:
[Concise factual summary of the material points considered by the board. Capture key risks, options, and rationale. Do not write a transcript.]
Decision / resolution:
[Approved / Not approved / Deferred / Noted]
Formal resolution wording, if applicable: "Resolved that [exact decision]."
Actions:
Action
Owner
Due date
Notes
[Action]
[Owner]
[Date / TBC]
[Context]
5. Any Other Business
[Items raised outside the agenda, with any decisions or actions. If none: "No further business was raised."]
