executive-resume

name	executive-resume
description	Writes executive resumes with achievement-focused content, leadership narrative, and ATS-friendly formatting.
allowed-tools	Read Write Glob
metadata	{"author":"matthewhitcham","version":"1.0"}

Executive Resume

When to Use This Skill

Use this skill when you need to:

• Write an executive or senior-level resume focused on achievements and leadership impact
• Create an ATS-friendly resume that also impresses human reviewers
• Craft a career narrative that positions you for your next role
• Update an outdated resume with modern formatting and achievement-focused language

DO NOT use this skill for entry-level resumes, academic CVs, or creative portfolios. This is for experienced professionals and executives who need to demonstrate strategic impact and leadership outcomes.

---

Core Principle

AN EXECUTIVE RESUME IS NOT A HISTORY OF YOUR JOBS — IT IS A CASE STUDY IN LEADERSHIP IMPACT, WHERE EVERY LINE ANSWERS: "WHAT DID YOU CHANGE, BUILD, OR IMPROVE, AND WHAT WERE THE MEASURABLE RESULTS?"

---

Phase 1: Brief

Required Inputs

Input	What to Ask	Default
Target role	"What role or type of role are you pursuing?"	No default — must be provided
Career history	"Share your last 3-5 roles with titles, companies, dates, and key responsibilities."	No default — must be provided
Top achievements	"What are the 3-5 results you are most proud of? Include numbers."	No default — must be provided
Leadership scope	"How many people have you managed? What was your budget authority?"	No default — must be provided
Skills and expertise	"What technical skills, industry expertise, or certifications should be highlighted?"	No default — must be provided
Education	"Degrees, certifications, and relevant training?"	No default — must be provided

GATE: Confirm the brief before writing.

---

Phase 2: Strategy

Resume Architecture

## Executive Resume Structure (2 pages maximum)

1. **Header** — Name, title, contact info, LinkedIn URL
2. **Executive Summary** — 3-4 sentences positioning you for the target role
3. **Core Competencies** — 8-12 keyword skills in a grid
4. **Professional Experience** — Reverse chronological, achievement-focused
5. **Education and Certifications** — Degrees, credentials, relevant training
6. **Additional** — Board seats, speaking, publications, languages (optional)

Achievement Mining

For each role, extract achievements using the CAR framework:

## CAR Framework
**Challenge:** What was the situation when you arrived or took on the project?
**Action:** What specific leadership actions did you take?
**Result:** What measurable outcome did you deliver?

Example:
Challenge: Revenue had plateaued at $2M for 3 years
Action: Restructured the sales process and launched a partner channel
Result: Grew revenue to $3.5M in 18 months (75% increase)

Extract 3-5 CAR achievements per role for the most recent 2-3 positions.

GATE: Present the resume strategy and achievement inventory for approval.

---

Phase 3: Write

Executive Summary

[Title/identity statement] with [X years] of experience [driving specific outcomes]
in [industry/function]. Proven track record of [top 2-3 achievements summarized].
Known for [leadership style or differentiator]. Seeking to [target role objective].

Example:
"Operations executive with 15 years of experience scaling SaaS companies from
startup to $50M+ in revenue. Built and led teams of 80+ across 4 departments.
Known for building systems that reduce operational costs while improving
customer retention. Seeking a VP Operations role at a growth-stage technology company."

Core Competencies Grid

| Strategic Planning | P&L Management | Team Building |
| Process Optimization | Change Management | Stakeholder Relations |
| Revenue Growth | Data-Driven Decision Making | Cross-Functional Leadership |

Include keywords from the target job description.

Professional Experience

## [Job Title] | [Company Name] | [City, State] | [Start Date – End Date]
[One-line company description if not well-known]

[Scope statement: what you were responsible for — team size, budget, revenue, geography]

- [Achievement bullet: verb + what you did + measurable result]
- [Achievement bullet: verb + what you did + measurable result]
- [Achievement bullet: verb + what you did + measurable result]
- [Achievement bullet: verb + what you did + measurable result]

Achievement Bullet Formula

[Power verb] + [what you did] + [for whom/what scope] + [resulting in measurable outcome]

Examples:
- "Spearheaded digital transformation initiative across 4 departments, reducing manual processes by 60% and saving $1.2M annually"
- "Built and scaled a customer success team from 3 to 22, improving retention from 78% to 94% in 12 months"
- "Launched a partner channel program that generated $800K in new revenue within the first year"

Power Verbs (by category)

Leadership: Spearheaded, Championed, Orchestrated, Directed, Mobilized
Growth: Accelerated, Scaled, Expanded, Launched, Pioneered
Improvement: Streamlined, Optimized, Transformed, Revitalized, Modernized
Financial: Generated, Reduced, Saved, Increased, Maximized

---

Phase 4: Polish

1. ATS Optimization

## ATS Checklist
- [ ] File format is .docx or ATS-compatible PDF
- [ ] No headers/footers for critical info (some ATS cannot read them)
- [ ] No tables for body content (use for competencies grid only)
- [ ] No graphics, charts, or images
- [ ] Standard section headings (Professional Experience, Education, Skills)
- [ ] Keywords from the target job description appear naturally
- [ ] Dates are in consistent format (Month Year – Month Year)
- [ ] No abbreviations without spelling out first use

2. Resume Quality Checklist

- [ ] Maximum 2 pages
- [ ] Executive summary is tailored to the target role
- [ ] Every bullet starts with a power verb
- [ ] 80%+ of bullets include a measurable result
- [ ] Most recent role has 4-6 bullets, older roles have 3-4
- [ ] No personal pronouns (I, me, my)
- [ ] No duties lists — achievements only
- [ ] Consistent formatting throughout
- [ ] Contact info includes LinkedIn URL
- [ ] Proofread by another person

3. Tailoring Guide

For each application:

• Adjust the executive summary to match the specific role
• Reorder core competencies to prioritize the most relevant skills
• Ensure the top 3 bullets in your most recent role align with the job description
• Mirror the language of the job posting (their terms, not yours)

---

Example 1: VP of Marketing Resume (Excerpt)

## VP of Marketing | TechScale Inc. | San Francisco, CA | 2020 – Present
B2B SaaS company, $15M ARR, 120 employees

Led a 12-person marketing team responsible for pipeline generation, brand, and content.

- Grew marketing-sourced pipeline from $3M to $8.5M annually through demand generation restructuring
- Reduced customer acquisition cost by 35% by shifting budget from paid to content-led growth
- Launched ABM program targeting Fortune 500 accounts, closing $2.1M in enterprise deals in year one
- Built and mentored a team of 12, promoting 4 to senior roles within 18 months

Example 2: COO Resume (Excerpt)

## Chief Operating Officer | GrowthWorks LLC | Austin, TX | 2018 – Present
Operations consulting firm serving mid-market SaaS companies, $4M revenue

- Scaled the firm from $1.2M to $4M in revenue over 4 years while maintaining 40% profit margins
- Built operational systems that reduced client delivery time by 50% without adding headcount
- Hired and developed a team of 15 across operations, finance, and client success
- Negotiated vendor contracts saving $280K annually

---

Anti-Patterns

• Duties instead of achievements — "Managed a team of 10" is a duty. "Built and led a team of 10 that increased revenue 40%" is an achievement.
• No numbers — an executive resume without metrics looks like a junior resume. Quantify everything.
• Three or more pages — executive resumes are 2 pages maximum. If it is longer, you are including too much.
• Objective statement — outdated. Use an executive summary instead.
• Including every job — positions from 15+ years ago get one line or are omitted. Focus on the last 10-15 years.
• Fancy formatting — creative layouts break ATS systems. Clean, professional formatting wins.

---

Recovery

• User cannot quantify achievements: Use directional metrics ("increased by approximately 30%") or scope metrics ("managed $2M budget"). Even estimates beat no numbers.
• User has gaps in employment: Address briefly — freelance work, consulting, education, or personal projects. Gaps are less concerning for executives than for entry-level roles.
• User is changing industries: Lead with transferable achievements (revenue growth, team building, process improvement). Minimize industry-specific jargon from the old industry.
• User has been at one company for 15+ years: Break into 2-3 entries showing progression (promotions, expanded scope). Demonstrate growth within the organization.