update-arch-docs

name

update-arch-docs

description

Audit, prune, and update the project's governance docs — the COLD reference archives `codev/resources/arch.md` and `codev/resources/lessons-learned.md` AND their always-on HOT companions `codev/resources/arch-critical.md` and `codev/resources/lessons-critical.md` (Spec 987, hot/cold two-tier model). Use this skill when running MAINTAIN's arch-doc step, or when asked to update / audit / prune any of those four files. It polices the hot-tier cap (capped facts/lessons + a bounded cold-doc map), enforces displacement (demote to cold when full), keeps each hot file's map accurate, and is opinionated about what NOT to put in each tier (per-spec changelogs, exhaustive enumerations, aspirational state). Two modes: diff-mode (apply a specific change) and audit-mode (propose cuts with reasons). Edits files directly via normal file-edit tooling; no destructive shell commands. Use when this capability is needed.

update-arch-docs

This skill maintains the project's governance docs, each split into two tiers (Spec 987):

• COLD reference archives — codev/resources/arch.md (architecture) and codev/resources/lessons-learned.md (durable wisdom). Full, on-demand; grepped/read for depth.
• HOT always-on companions — codev/resources/arch-critical.md and codev/resources/lessons-critical.md. Tiny, hard-capped, always injected into every porch prompt and into CLAUDE.md/AGENTS.md. Each holds capped facts/lessons plus a bounded "consult when…" map of its cold doc's top-level topics.

It is invoked by the MAINTAIN protocol's documentation step, and ad-hoc whenever someone updates, audits, or prunes any of these files. The skill is opinionated about what does not belong in each tier and polices the hot-tier cap, displacement, and map accuracy. Use it whenever a doc change touches any of the four files.

What this skill does NOT do

These are the patterns that have, in practice, caused arch.md and lessons-learned.md to grow without bound. Treat them as bright-line rejections during both audit-mode and diff-mode work.

In arch.md

• Per-file enumerations that go stale the moment they're written. Document the shape of a directory and the handful of load-bearing files; do not list every file. git ls-files is authoritative; the doc is for orientation.
• Per-spec changelog sections ("Spec 0042 added X, Spec 0073 changed Y"). Architecture is current state, not history. The git log + the spec/review documents own the changelog framing.
• Specs/plans tables that mirror the contents of codev/specs/ and codev/plans/. These are duplicative and rot quickly. Link to the directory; do not paginate it into the doc.
• Aspirational state ("we plan to…", "in the next phase we'll…"). That belongs in the relevant meta-spec or roadmap doc, not in the architecture body. arch.md describes what is, not what might be.
• Date-stamped narrative ("As of 2026-Q2, the system uses…"). Dates make the doc look fresh while making it harder to maintain. Use git log + commit dates for temporal context.
• Duplication of meta-spec content. If a subsystem has its own meta-spec under codev/architecture/<domain>.md or under codev/specs/, arch.md should carry a 1-paragraph summary plus a pointer — not a copy.
• Retired-component graveyards. When a component is removed, delete its section. git log retains history; an arch.md that describes things that no longer exist is misleading.

In the HOT files (arch-critical.md, lessons-critical.md)

These are capped, always-on, and behavior-changers only. Bright-line rejections:

• Anything over the cap. Each hot file fits in a handful of lines (≈10 single-line facts/lessons + a cold-doc map of ≈12 top-level topics, ≤35 lines). To add an entry, demote a weaker one into the cold doc (displacement) — never grow the hot file.
• Spec-narrow recipes / reference detail. Those go in the COLD archive (reference), never the hot file.
• A full/auto table of contents in the cold-doc map. The map lists only top-level cold-doc sections, each with a one-line "consult when…" — never every entry.
• Multi-paragraph entries. One line each.

In the COLD archives (arch.md, lessons-learned.md)

These are the on-demand reference. They may hold spec-narrow recipes and deeper detail — the anti-accretion discipline lives in the hot cap, not here. Still avoid:

• Multi-paragraph lesson entries. Split or compress to 1–3 sentences.
• Duplicate adjacent entries. Fold variations of the same lesson into one.
• Spec-numbered narrative framing ("Lesson from #0468:…"). State the general principle; link the review if needed.

In either file (process)

• Destructive shell commands. The skill must not invoke rm -rf, git rm, or destructive sed scripts. All edits go through the normal Edit tool. The MAINTAIN PR diff is the human-confirmation step; that's enough.

arch.md vs. lessons-learned.md (two-doc framing)

Treat the two files as siblings with different purposes. When in doubt about which file a fact belongs in, route by purpose:

Purpose	Goes in
Current system shape — services, transports, key mental models	arch.md
Mechanism for a unique subsystem	arch.md (subsystem section) — or its own meta-spec if the mechanism is large enough to warrant one, with arch.md keeping a 1-paragraph summary + pointer
Pointers ("see meta-spec X for details")	arch.md
A durable engineering pattern that applies across multiple specs	lessons-learned.md
A system-shape surprise verified-wrong in production ("looks like X but isn't")	arch.md § "Verified-Wrong Assumptions" — not lessons-learned.md, because it's a property of the system, not a general pattern

The "system-shape surprise" routing is the one most often gotten wrong. If a future reader needs to know "the system looks like X but actually does Y", that is system shape and lives in arch.md. If they need to know "we learned that doing X is generally a bad idea", that is engineering wisdom and lives in lessons-learned.md.

That arch-vs-lessons routing is the cold-tier axis. Orthogonal to it is the hot/cold axis: once you know a fact is architecture (or a lesson), decide whether it is behavior-changing enough to earn a slot in the capped hot companion, or whether it is reference detail for the cold archive.

Hot tier: cap, displacement, and map accuracy

The hot files (arch-critical.md, lessons-critical.md) are the behavior-changers, and their value depends on staying tiny. When MAINTAIN runs — or any update touches them — enforce:

• Cap. Each hot file fits in a handful of lines: ≈10 single-line facts/lessons plus a cold-doc map of ≈12 top-level topics, ≤35 lines total. If an addition would exceed the cap, demote the weakest existing entry into the corresponding cold doc rather than growing the hot file. The cap is load-bearing: it is what keeps the hot tier cheap enough to inject into every prompt.
• Map accuracy (bounded AND accurate). Each hot file ends with a "Map of (consult when…)" listing only the cold doc's top-level sections, each with a one-line "consult when…". As cold-doc sections are added / renamed / removed, update the map to match — but keep it top-level only; never expand it into a full table of contents (that re-creates the accretion the hot tier exists to avoid).
• Behavior-changers only. A hot entry must be something that should change a decision up front. Reference detail, recipes, and one-offs belong in the cold archive — demote on sight.

Sizing by purpose, not by line count

There is no line-count budget for either file. The right size for each section is determined by what the section needs to do. If a subsystem genuinely has unique mechanism that takes 80 lines to explain clearly, 80 lines is the right size. If a subsystem can be described in 5 lines and a pointer to a meta-spec, 5 lines is right.

What's wrong is bulk that comes from any of the patterns in "What this skill does NOT do" above. Strip those, and the file's size will land where it belongs.

When proposing a section, ask: "Could a future reader skip this section without losing anything load-bearing?" If yes, the section should not exist. The doc's purpose is orientation, not completeness.

Mode: diff-mode (apply a specific change)

Use diff-mode when the request is specific: "add a section about the new caching layer," "update the Glossary entry for Tower," "remove the reference to the deleted dashboard-server."

In diff-mode:

1. Find the smallest section that needs to change.
2. Apply the change via the Edit tool.
3. If the change adds new content, run a quick sanity check against "What this skill does NOT do" before saving — make sure the new content is current state, not aspirational; not duplicative of a meta-spec; not a per-spec changelog entry.
4. Surface the resulting diff for review.

Diff-mode is fast. It is the right mode for ~80% of post-MAINTAIN documentation work.

Mode: audit-mode (identify what to cut)

Use audit-mode when the request is general: "the doc feels stale," "MAINTAIN says it's time to prune," "review arch.md against the principles."

In audit-mode:

1. Read the file end-to-end.

2. For each section in arch.md, run through the per-section pruning checklist (from the MAINTAIN protocol):

   • Does it describe current state? If aspirational, the section moves to a meta-spec; the arch.md keeps a 1-paragraph summary + pointer (or nothing, if the meta-spec stands on its own).
   • Does it duplicate a meta-spec? If yes, replace with a 1-paragraph summary + pointer.
   • Is it a per-file enumeration that's gone stale? If yes, prune to the directory shape + a few key files.
   • Is it a changelog/narrative section ("Spec 0042 added X")? If yes, absorb the architecturally-relevant facts and remove the spec-numbered framing.
   • Is the component still alive? If retired, delete the section entirely.

3. For each entry in the COLD lessons-learned.md, run the per-entry checklist:

   • Is it terse (1–3 sentences)? If multi-paragraph, split or compress.
   • Is the topic section the right one? If filed under "Architecture (continued)" or a spec-numbered section, move it to the right topical home.
   • Is it a duplicate of an adjacent entry? If yes, fold them.
   • (Spec-narrow recipes are kept here as reference — do not cut them just for being spec-narrow. Anti-accretion now lives in the hot cap, not in the cold archive.)

   Then audit each HOT file (arch-critical.md, lessons-critical.md):

   • Cap: within ≈10 entries + a ≈12-topic map, ≤35 lines? If over, demote the weakest entries into the cold doc.
   • Map accuracy: does every map topic name a real top-level cold-doc section, and is any new/renamed section reflected? Fix drift; keep the map top-level only.
   • Behavior-changers only: demote any reference detail that crept in.

4. When in doubt, KEEP. This rule comes from the MAINTAIN protocol and applies in audit-mode too. A confident cut is better than three speculative ones. Bias toward fewer, higher-confidence proposals with clear rationale; do not chase a maximum cut count.

5. Apply the cuts via the Edit tool — the skill does not produce a "candidate-cuts list and stop." The diff is the proposal. The MAINTAIN PR review is the human-confirmation step.

6. Surface a short reason alongside each cut in the run file (codev/maintain/NNNN.md) so PR reviewers can evaluate intent ("removed because: per-spec changelog framing"; "compressed because: duplicates the orchestrator meta-spec").

Audit-mode is slower than diff-mode and produces larger diffs. Reserve it for explicit audit invocations, not for routine doc updates.

Output contract

The skill commits to the following:

• It edits the four governance files — codev/resources/arch.md / arch-critical.md and codev/resources/lessons-learned.md / lessons-critical.md — directly via the Edit tool.
• It does not invoke destructive shell commands (no rm -rf, no git rm, no destructive sed). File deletions happen only through Edit removing the relevant content; whole-file removal would be a structural change that is out of scope for this skill.
• In audit-mode, every removal is paired with a one-line reason in the MAINTAIN run file's ## Audit Findings section. Rationale lives there so reviewers can evaluate intent without re-deriving it from the diff.
• The skill does not modify other files (specs, plans, reviews, source code). If a fact belongs somewhere else, the skill flags it; it does not move it.
• The skill does not edit live arch.md or lessons-learned.md content as a side effect of being read or invoked — only when the user/MAINTAIN protocol explicitly asks for an update or audit.

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Source: cluesmith/codev — distributed by TomeVault.