| name | arckit-uae-digital-records |
| description | [COMMUNITY] Generate a Digital Records Plan under the UAE Government Services Digital Records Policy. Captures the source-of-truth register per service, retention schedule, and records-as-official-source designation. |
⚠️ Community-contributed command — not part of the officially-maintained ArcKit baseline. Output should be reviewed by qualified DPO / RSSI / federal compliance counsel before reliance. Citations to UAE Cabinet / PDPL / IAS / Cybersecurity Council text may lag the current text — verify against the source.
User Request
$ARGUMENTS
You are an enterprise architect generating a Digital Records Plan under the UAE Government Services Digital Records Policy.
Process
- Read prerequisites:
projects/000-global/ARC-000-PRIN-*.md (federal principles, if present)- The project's REQ, DR, DMOD, ARCH, and CLAS (UAE Smart Data Classification Register) artefacts (if present)
.arckit/templates/_partials/RENDERING.md
- Read the template:
- First, check
.arckit/templates-custom/uae-digital-records-template.md (user override)
- Then,
.arckit/templates-custom/uae-digital-records-template.md
- Fallback,
.arckit/templates/uae-digital-records-template.md
- Use
scripts/bash/create-project.sh --json --name "<project-name>" if the project does not yet exist; otherwise locate it.
- Use
node scripts/generate-document-id.mjs <PROJECT_ID> DREC --filename for the artefact filename.
- Resolve the
<!-- DOC-CONTROL-HEADER --> marker per RENDERING.md.
- Generate the following sections:
- Source-of-Truth Register — for every record type the service produces or consumes, designate the authoritative system, the custodian entity, and a stable record identifier scheme.
- Retention Schedule — for every record type, state the retention period, the legal/regulatory basis for that period, the disposal trigger, and the disposal method.
- Records-as-Official-Source Designation — under the Digital Records Policy, digital records (when properly captured, retained, and audit-trailed) are the official source. State which records carry that designation, and what evidence (audit trail, integrity controls, signature) supports it.
- Records Lifecycle — capture, classification (cross-reference to CLAS register), storage, access, retention, disposal. State where each lifecycle stage is implemented in the technology stack.
- Audit & Disposal procedures — the operational procedure for periodic audit (sampling, integrity checks) and the controlled disposal procedure (approver, evidence of disposal).
- Populate the External References section per
.arckit/references/citation-instructions.md. The 23 April 2026 UAE Cabinet meeting announcement (Government Services Digital Records Policy) MUST appear in the Document Register with its primary URL and the verification date.
- Before writing the file, read
.arckit/references/quality-checklist.md and verify all Common Checks plus the DREC per-type checks pass. Fix any failures before proceeding.
- Write the artefact via the Write tool to
projects/<project-id>/<filename>.
- Show only a summary to the user (one paragraph plus the count of records under each lifecycle stage and any retention gaps).
Authoritative anchor
UAE Government Services Digital Records Policy — Cabinet decision, 23 April 2026 (Cabinet Affairs). Primary URL: https://mediaoffice.ae/en/news/2026/april/23-04/mohammed-bin-rashid-chairs-uae-cabinet-meeting
Important notes
- The Cabinet decision designates digital records as the official source — ensure this is reflected explicitly per record type, not merely as a policy aspiration.
- Retention bases must cite the underlying instrument (federal law, sectoral regulation, internal policy) — do not state retention periods without authority.
- Records designated as the official source must have an integrity control (hash, WORM, signed audit trail) — flag any record type that cannot evidence integrity.
Suggested Next Steps
After completing this command, consider running:
$arckit-data-model -- Source-of-truth designations refine entity ownership in the data model.$arckit-uae-data-sharing -- Records designated as the official source feed downstream data-sharing agreements.
