mlsys-camera-ready

name	mlsys-camera-ready
description	Use when preparing an accepted MLSys paper for publication on proceedings.mlsys.org, covering de-anonymization of the research-track PDF, restoring company and repository identity, reconciling promised rebuttal edits, the reserved-ticket registration window for authors, and sequencing camera-ready work against the artifact-evaluation deadline.

MLSys Camera Ready

Use this after an MLSys acceptance. Two things make this venue's post-acceptance phase unusual: proceedings are published on the conference's own open archive (proceedings.mlsys.org, no publisher paywall and no APC), and the artifact-evaluation deadline lands in the same post-notification stretch — in 2026, notifications came January 25-26 and AE submissions were due March 8, so camera-ready and artifact packaging compete for the same weeks. Plan them as one project.

Post-acceptance timeline (2026-cycle anchors)

Milestone	2026 anchor	Owner risk
Notification	January 25-26, 2026	—
Camera-ready deadline	待核实 — appears in the decision email, not verified on a public page	Missing it silently drops the paper's polish window
Artifact submission to AE site	March 8, 2026	Same people who owe the camera-ready
AE review window	March 8 - April 8, 2026	Authors answer AE questions anonymously
Conference	May 18-22, 2026, Bellevue	Speaker travel, visas

The camera-ready page allowance for accepted papers could not be verified from public pages (待核实): take limits, forms, and the exact due date from the decision email and the current author instructions, and treat any remembered number from prior cycles as stale.

De-anonymization sweep (research track)

The flip from blinded to published touches more than the author block:

• Restore authors, affiliations, acknowledgements, and funding lines, then recheck page fit — the added block can push a tight 10-page body over whatever the final limit is.
• Reverse the anonymization rewrites: "the system of [12]" becomes "our earlier system X" where that improves clarity; anonymous repository mirrors become the real, licensed, citable repository.
• Reinstate the production context the research track forced you to blur — cluster names, deployment scale, company identity — exactly where it strengthens claims, and get any employer publication-approval done before the deadline, not after.
• Verify every URL in the PDF from a logged-out browser: the artifact link in particular will be followed by AE reviewers and by readers for years.

# Confirm no anonymization debris survived the flip
pdftotext camera_ready.pdf - | grep -inE 'anonym|blinded|redacted|under review' | head
# Confirm metadata now identifies the authors intentionally
pdfinfo camera_ready.pdf | grep -iE 'author|title'

Reconciling the review record

• Implement every edit promised in the author response, and keep a private map from reviewer concern to the section where the fix landed — program chairs spot-check, and the discipline prevents accidental promise-dropping.
• Do not smuggle in new headline results. Numbers may be re-run for polish, but a claim the reviewers never saw does not belong in the proceedings version; route genuinely new material to the artifact appendix or a follow-up.
• Update the "why now" framing only if reviews demanded it — the LLM-systems literature moves fast enough that intros rot in three months, but rewriting the story post- acceptance risks inconsistency with what was evaluated.

Camera-ready package checklist

• Final PDF built from the official style kit in its accepted-paper mode.
• Source files if the instructions require them (待核实 per cycle).
• Abstract and title in the conference system matching the PDF exactly — these feed the proceedings page and the schedule.
• Artifact Appendix aligned with the AE submission, so the paper's pointers and the evaluated artifact do not diverge.
• Whatever copyright or release form the decision email specifies (待核实; MLSys's own proceedings model means this may be lighter than ACM/IEEE norms — read, don't assume).

Proceedings metadata and long-term findability

proceedings.mlsys.org is the paper's permanent address; its metadata is generated from what you submit, so errors fossilize:

• Author name forms: agree the canonical spelling (diacritics, middle initials) across all authors before submission — proceedings pages, DBLP scraping, and citation managers will propagate whatever lands there.
• The abstract on the proceedings page is what most future readers see before deciding to click; re-read it as a standalone advertisement after de-anonymization, since blinding sometimes left it vaguer than it needs to be.
• Put the artifact repository URL and badge status in the paper's stated location (footnote or dedicated section per the current instructions) so the proceedings PDF and the badge record reinforce each other.
• If you also maintain an arXiv version, update it to the camera-ready after publication and add the proceedings reference — divergent public versions of an MLSys paper confuse the exact readers (practitioners) the venue reaches best.

Talk and poster preparation

• MLSys audiences mix researchers with practitioners who may adopt the system that week; open the talk with the measured bottleneck and the mechanism, compress related work to one slide, and end with the artifact link and badge status.
• Prepare the demo-or-plot fallback: sessions run tight, and a talk that depends on a live cluster fails in predictable ways. Pre-record anything that touches a network.
• Poster sessions at this venue turn into whiteboard debugging conversations; bring the architecture diagram and the ablation table, not sixteen result plots.

Registration and presentation logistics

• Verified: authors of accepted papers get a two-week window of access to reserved registration tickets (mlsys.org registration FAQ), protecting them if the conference sells out — but the window expires, so register inside it.
• Whether at least one author must present in person, and any remote-presentation fallback, could not be verified for 2026 (待核实) — confirm from the decision email before anyone declines travel.
• Prepare the talk/poster against the conference's published session format; MLSys mixes academic and industry audiences, so lead the talk with the measured bottleneck, not related work.
• Visa timelines are the silent killer for a late-May US conference with late-January notification; the presenting author's travel paperwork starts the week of acceptance, and a backup presenter is named at the same time.
• Budget the trip against the venue's hotel block early — the 2026 edition ran in a single conference hotel (Hyatt Regency Bellevue), where blocks sell out before camera-ready season ends.

Output format

[Camera-ready status] Ready / Needs fixes / Blocked
[Deadline sources] <decision email items confirmed: due date / page limit / forms>
[De-anonymization sweep] <author block/URLs/acknowledgements/approval status>
[Reviewer-promise map] <concern -> section where fixed>
[AE collision plan] <who does camera-ready vs artifact, and when>
[Registration] <reserved-window deadline + who registers>