google-workspace-ops

# Google Workspace Ops This skill is for operating shared docs, spreadsheets, and decks as working systems, not just editing one file in isolation. ## When to Use - User needs to find a doc, sheet, or deck and update it in place - Consolidating plans, trackers, notes, or customer lists stored in Google Drive - Cleaning or restructuring a shared spreadsheet - Importing, repairing, or reformatting a Google Slides deck - Producing summaries from Docs, Sheets, or Slides for decision-making ## Preferred Tool Surface Use Google Drive as the entry point, then switch to the right specialist: - Google Docs for text-heavy docs - Google Sheets for tabular work, formulas, and charts - Google Slides for decks, imports, template migration, and cleanup Do not guess structure from filenames alone. Inspect first. ## Workflow ### 1. Find the asset Start with the Drive search surface to locate: - the exact file - sibling assets - likely duplicates - recently modified versions If several documents look similar, confirm by title, owner, modified time, or folder. ### 2. Inspect before editing Before making changes: - summarize current structure - identify tabs, headings, or slide count - detect whether the task is local cleanup or structural surgery Pick the smallest tool that can safely perform the work. ### 3. Edit with precision - For Docs: use index-aware edits, not vague rewrites - For Sheets: operate on explicit tabs and ranges - For Slides: distinguish content edits from visual cleanup or template migration If the requested work is visual or layout-sensitive, iterate with inspection and verification instead of one giant blind update. ### 4. Keep the working system clean When the file is part of a larger workflow, also surface: - duplicate trackers - outdated decks - stale docs vs canonical docs - whether the asset should be archived, merged, or renamed ## Output Format Use: ```text ASSET - file name - type - why this is the right file CURRENT STATE - structure summary - key problems or blockers ACTION - edits made or recommended FOLLOW-UPS - archive / merge / duplicate cleanup / next file to update ``` ## Good Use Cases - "Find the active planning doc and condense it" - "Clean up this customer spreadsheet and show me the churn-risk rows" - "Import this deck into Slides and make it presentable" - "Find the current tracker, not the stale duplicate"