Prepares meeting materials by gathering context from Notion, enriching with Claude research, and creating both an internal pre-read and external agenda saved to Notion. Helps you arrive prepared with comprehensive background and structured meeting docs.
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name
notion-meeting-intelligence
description
Prepares meeting materials by gathering context from Notion, enriching with Claude research, and creating both an internal pre-read and external agenda saved to Notion. Helps you arrive prepared with comprehensive background and structured meeting docs.
Meeting Intelligence
Prepares you for meetings by gathering context from Notion, enriching it with Claude research, and creating comprehensive meeting materials. Generates both an internal pre-read for attendees and an external-facing agenda for the meeting itself.
Quick Start
When asked to prep for a meeting:
Gather Notion context: Use Notion:notion-search to find related pages
Fetch details: Use Notion:notion-fetch to read relevant content
Enrich with research: Use Claude's knowledge to add context, industry insights, or best practices
Create internal pre-read: Use Notion:notion-create-pages for background context document (for attendees)
Create external agenda: Use Notion:notion-create-pages for meeting agenda (shared with all participants)
Link resources: Connect both docs to related projects and each other
Meeting Prep Workflow
Step 1: Understand meeting context
Collect meeting details:
- Meeting topic/title
- Attendees (internal team + external participants)
- Meeting purpose (decision, brainstorm, status update, customer demo, etc.)
- Meeting type (internal only vs. external participants)
- Related project/initiative
- Specific topics to cover
Step 2: Search for Notion context
Use Notion:notion-search to find:
- Project pages related to meeting topic
- Previous meeting notes
- Specifications or design docs
- Related tasks or issues
- Recent updates or reports
- Customer/partner information (if applicable)
Search strategies:
- Topic-based: "mobile app redesign"
- Project-scoped: search within project teamspace
- Attendee-created: filter by created_by_user_ids
- Recent updates: use created_date_range filters
Step 3: Fetch and analyze Notion content
For each relevant page:
1. Fetch with Notion:notion-fetch
2. Extract key information:
- Project status and timeline
- Recent decisions and updates
- Open questions or blockers
- Relevant metrics or data
- Action items from previous meetings
3. Note gaps in information
Step 4: Enrich with Claude research
Beyond Notion context, add value through:
For technical meetings:
- Explain complex concepts for broader audience
- Summarize industry best practices
- Provide competitive context
- Suggest discussion frameworks
For customer meetings:
- Research company background (if public info)
- Industry trends relevant to discussion
- Common pain points in their sector
- Best practices for similar customers
For decision meetings:
- Decision-making frameworks
- Risk analysis patterns
- Trade-off considerations
- Implementation best practices
Note: Use general knowledge only - don't fabricate specific facts
Step 5: Create internal pre-read
Use Notion:notion-create-pages for internal doc:
Title: "[Meeting Topic] - Pre-Read (Internal)"
Content structure:
- **Meeting Overview**: Date, time, attendees, purpose
- **Background Context**:
- What this meeting is about (2-3 sentences)
- Why it matters (business context)
- Links to related Notion pages
- **Current Status**:
- Where we are now (from Notion content)
- Recent updates and progress
- Key metrics or data
- **Context & Insights** (from Claude research):
- Industry context or best practices
- Relevant considerations
- Potential approaches to discuss
- **Key Discussion Points**:
- Topics that need airtime
- Open questions to resolve
- Decisions required
- **What We Need from This Meeting**:
- Expected outcomes
- Decisions to make
- Next steps to define
Audience: Internal attendees only
Purpose: Give team full context and alignment before meeting
Step 6: Create external agenda
Use Notion:notion-create-pages for meeting doc:
Title: "[Meeting Topic] - Agenda"
Content structure:
- **Meeting Details**: Date, time, attendees
- **Objective**: Clear meeting goal (1-2 sentences)
- **Agenda Items** (with time allocations):
1. Topic 1 (10 min)
2. Topic 2 (20 min)
3. Topic 3 (15 min)
- **Discussion Topics**:
- Key items to cover
- Questions to answer
- **Decisions Needed**:
- Clear decision points
- **Action Items**:
- (To be filled during meeting)
- **Related Resources**:
- Links to relevant pages
- Link to pre-read document
Audience: All participants (internal + external)
Purpose: Structure the meeting, keep it on track
Tone: Professional, focused, clear
1. Link pre-read to agenda:
- Add mention in agenda: "See <mention-page>Pre-Read</mention-page> for background"
2. Link both to project:
- Update project page with meeting links
- Add to "Meetings" section
3. Cross-reference:
- Agenda mentions pre-read for internal attendees
- Pre-read mentions agenda for meeting structure
Document Types
Internal Pre-Read (for team)
More comprehensive, internal context:
Full background and history
Internal metrics and data
Honest assessment of challenges
Strategic considerations
What we need to achieve
Internal discussion points
When to create: Always for important meetings with internal team
Beyond Notion content, add value through Claude's capabilities:
Technical Context: Explain technologies, architectures, or approaches. Provide industry standard practices. Compare common solutions. Suggest evaluation criteria.
Business Context: Industry trends affecting topic. Competitive landscape insights. Common challenges in space. ROI considerations.
Customer Context (for external meetings): Industry-specific challenges. Common pain points. Best practices from similar companies. Value proposition framing.
Forward Link: Add meeting to project page's "Meetings" section
Backward Link: Include "Related Project" section in agenda with project mention
Maintain bidirectional links for easy navigation
Meeting Series Management
Recurring Meetings: Create series parent page with schedule, meeting notes list, standing agenda, and action items tracker. Link individual meetings to parent.
Meeting Database: For organizations, use database with properties: Meeting Title, Date, Type (Decision/Status/Brainstorm), Project, Attendees, Status (Scheduled/Completed)
Post-Meeting Actions
Update agenda with:
Decisions: List each decision with rationale and owner
Action Items: Checkbox list with owner and due date (consider creating tasks in database)
Key Outcomes: Bullet list of main outcomes
"Too much context": Split into pre-read (internal, comprehensive) and agenda (external, focused)
"Can't find relevant pages": Broaden search, try different terms, ask user for page URLs
"Meeting purpose unclear": Ask user to clarify before proceeding
"No recent updates": Note that in pre-read, focus on historical context and strategic considerations
"External meeting - no internal context": Create simpler structure with just agenda, skip internal pre-read or keep it minimal
"Claude research too generic": Focus on specific insights relevant to the actual meeting topic, not general platitudes
