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Generate stakeholder communication plans and message templates for change initiatives
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| name | communication-plan-generator |
| description | Generate stakeholder communication plans and message templates for change initiatives |
| allowed-tools | ["Read","Write","Glob","Grep","Bash"] |
| metadata | {"specialization":"business-analysis","domain":"business","id":"SK-013","category":"Stakeholder Communication"} |
The Communication Plan Generator skill provides specialized capabilities for creating comprehensive stakeholder communication plans. This skill enables systematic development of communication matrices, message templates, FAQ documents, and multi-channel communication strategies for projects and change initiatives.
Create a communication plan for:
Project: [Project description]
Stakeholder Groups: [List of groups]
Include matrix, templates, and cadence.
Generate communication templates for this change:
[Change description]
Create versions for: executives, managers, end users.
Create an FAQ document for:
[Initiative description]
Address likely questions from each stakeholder group.
Design a multi-channel communication strategy:
[Initiative details]
Available Channels: [List of channels]
Recommend channel mix and content approach.
This skill integrates with the following business analysis processes:
| Audience | Message | Channel | Frequency | Owner | Start Date |
|---|---|---|---|---|---|
| Executives | Strategic updates | Email, Town Hall | Monthly | Sponsor | Week 1 |
| Managers | Operational details | Team meetings | Bi-weekly | PM | Week 2 |
| End Users | Impact & actions | Email, Intranet | As needed | Change Lead | Week 3 |
| Phase | Message Focus | Key Content |
|---|---|---|
| Awareness | Why change | Business drivers, vision |
| Understanding | What's changing | Scope, timeline, impacts |
| Preparation | How to prepare | Training, resources, support |
| Implementation | Go-live details | Cutover, support contacts |
| Reinforcement | Success stories | Benefits realized, recognition |
| Channel | Best For | Limitations |
|---|---|---|
| Detailed information, documentation | Easy to ignore, no discussion | |
| Town Hall | Major announcements, Q&A | Scheduling, one-time event |
| Intranet | Reference material, updates | Requires active visiting |
| Team Meetings | Discussion, feedback | Manager-dependent |
| Video | Demonstrations, personal messages | Production effort |
| Newsletters | Regular updates, stories | Limited engagement |
| Slack/Teams | Quick updates, discussion | Information overload |
SUBJECT: [Clear, action-oriented subject line]
OPENING:
[Why this matters to the reader]
KEY POINTS:
- [Point 1: What's happening]
- [Point 2: What it means for you]
- [Point 3: What you need to do]
TIMELINE:
[Key dates and milestones]
SUPPORT:
[Where to get help, who to contact]
CALL TO ACTION:
[Specific next step]
| Metric | Measurement | Target |
|---|---|---|
| Reach | % of audience who received | 100% |
| Open Rate | % who opened (email) | 70%+ |
| Read Rate | % who read completely | 50%+ |
| Understanding | Survey scores | 4.0/5.0 |
| Action Completion | % who took required action | 90%+ |
| Message Type | Recommended Sender |
|---|---|
| Strategic vision | Executive sponsor |
| Operational changes | Project manager |
| Technical details | Technical lead |
| Team impact | Direct manager |
| Support information | Change team |