plan-event-production

name	plan-event-production
category	media
description	Design the technical systems, crew, cues, handoffs, and recovery needed to deliver an event. Use when audio, video, lighting, staging, streaming, recording, or presentation systems must work together.

plan-event-production

Procedure

1. Confirm venue, program, formats, audiences, access, recording, stream, budget, and operating hours.
2. Translate sessions into signal, equipment, power, network, stage, scenic, lighting, playback, caption, and communication needs.
3. Draw system and signal-flow diagrams with primary, backup, ownership, and critical dependencies.
4. Build equipment, crew, content, credential, frequency, bandwidth, and venue-interface schedules.
5. Define file delivery, naming, versioning, playback, presentation, media, and backup standards.
6. Plan load-in, testing, rehearsal, show call, fault isolation, change control, and load-out.
7. Test power loss, network loss, device failure, speaker absence, caption failure, and stream interruption.
8. Record acceptance, unresolved limitations, recovery authority, and live contacts.

Guardrails

• Do not bypass electrical, rigging, fire, venue, radio, or occupational safety authority.
• Never assume venue internet or supplier redundancy without a load and failure test.
• Protect credentials, unpublished content, personal data, and licensed media.

Done

• A production plan contains system diagrams, equipment, crew, cue, content, and schedule records
• Rehearsal and failure tests prove primary and fallback paths for critical systems
• Venue, access, production, and recovery acceptance is recorded