run-a-procurement-tabletop

name	run-a-procurement-tabletop
category	start
description	Rehearse a procurement failure to expose decision, authority, evidence, and continuity gaps. Use when teams need to test plans for supplier, payment, integrity, or service disruption without causing live harm.

run-a-procurement-tabletop

Procedure

1. Define objectives, scope, scenario, participants, authority, safety boundary, and evidence to collect.
2. Invite procurement, finance, operations, security, legal, communications, and service owners as relevant.
3. Establish the known starting state, assumptions, time compression, and no-fault learning rule.
4. Deliver injects covering incomplete evidence, supplier pressure, conflicts, payment change, service failure, and executive escalation.
5. Ask participants to state decisions, authority, information needs, actions, and communications at each point.
6. Record gaps in policy, ownership, data, contracts, alternatives, controls, and recovery.
7. Debrief immediately and distinguish validated strengths from untested or failed assumptions.
8. Assign corrective actions and schedule targeted retests.

Guardrails

• Do not contact real suppliers, move money, change access, or trigger production actions.
• Never use the exercise to evaluate or embarrass individual performance.
• Protect sensitive scenarios, personal data, security weaknesses, and allegations.

Done

• An exercise report and record capture scenario, decisions, authority, evidence, and observed gaps
• A corrective-action register names owners, due dates, priority, and acceptance checks
• Retest scope and approval are scheduled