| name | meeting-notes-to-actions |
| description | Turn raw meeting notes into a shareable summary, an action-item table with owners and deadlines, and follow-up email drafts. Use when the user says "process my meeting notes", "extract action items", "who owns what from this meeting", or "draft the follow-ups" — or pastes messy notes right after a meeting. |
Meeting Notes to Action Items
Convert disorganized meeting notes into structured accountability: a clean summary, an
action-item table, and a personalized follow-up draft per owner. Work only from what the
notes actually say — never invent owners, deadlines, or decisions that are not in the notes.
Steps
- Get the notes. Accept pasted text, a file path, or a transcript. If the notes name
attendees ambiguously (initials, first names shared by two people), ask the user to
resolve them before assigning ownership.
- Extract, citing the notes:
- Decisions made — each with the sentence in the notes that records it.
- Action items — task, owner, deadline, and one line of context. If the notes give
no owner or deadline, mark it
UNASSIGNED / NO DATE rather than guessing, and list
those gaps for the user to fill.
- Open questions — anything discussed but unresolved.
- Render three outputs in this order:
- A 3–5 sentence meeting summary suitable for forwarding.
- An action-item table:
Owner | Task | Deadline | Context.
- One short follow-up email draft per owner covering only that owner's items.
- Verify before presenting: every action item in the table must trace to a line in the
notes, and every owner must appear in the attendee list. Ask the user to confirm the
UNASSIGNED / NO DATE gaps — do not send or save drafts until they have reviewed them.
Constraints
- Drafts are drafts: Claude only writes text; the user reviews and delivers everything
from their own mail client.
- Keep each follow-up email under ~120 words — one ask, one deadline, no filler.
- If the notes contain fewer than three concrete items, say the skill is overkill and
offer a two-line summary instead.
Full walkthrough, examples, and variations: recipes/Recipe-001-Meeting-Notes-to-Action-Items.md.
